HomeMy WebLinkAbout05.a. Receive Update on In-house Survey Staff Versus Seasonal Consultant Services AnalysisPage 1 of 5
Item 5.a.
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December 7, 2022
TO: ENGINEERING AND OPERATIONS COMMITTEE
FROM: EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE UPDATE ON IN-HOUSE SURVEY STAFF VERSUS SEASONAL
CONSULTANT SERVICES ANALYSIS
At the July 13, 2021 Engineering and Operations Meeting, a discussion occurred related to in-house
resources compared to outside survey services. The Committee requested staff return with a comparative
analysis when time was available for the Capital Projects staff to complete.
Supplemental services or outside consultants providing support to the Capital Program is not uncommon
or unique. However, due to increasing consultant fees and larger infrastructure needs in the Capital
Program, Member Lauritzen requested additional information and a better understanding on how the
Engineering division decides between supplement and in-house duties.
Mr. Lopez will update the Committee on the current status of the Survey section and the services they
provide, and will be available for any comments or questions.
Strategic Plan Tie -In
GOAL ONE: Customer and Community
Strategy 1— Deliver high -quality customer service
GOAL THREE: Workforce Diversity and Development
Strategy 2 - Engage employees and conduct labor relations in a transparent, effective, and collaborative environment
GOAL FOUR: Governance and Fiscal Responsibility
Strategy 3 - Maintain financial stability and sustainability
ATTACHMENTS:
1. Presentation
December 7, 2022 EOPS Regular Committee Meeting Agenda Packet - Page 66 of 72
Page 2 of 5
Attachment 1
Agenda
1. Staff Services
2. Outside Services
3. Seasonal and Peak Work Loads
4. Advantages/ Disadvantages
December 7, 2022 EOPS Regular Committee Meeting Agenda Packet - Page 67 of 72
Page 3 of 5
L Martinez Sewer Renovations Phase 7
UZMMWM District Project 8464
Detail A \
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8464
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8464
8464
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3
2. Outside Services
1. Staff Services
Work Activities:
Three (3) full time positions
• Support Capital Program (ex. Collections)
• Design and construction support
Support O&M services in Capital and
Development Service Divisions
Manage and review work from several
consultant services
Manage and update survey equipment,
CAD services, etc. —..Ad
Contracts:
• Professional survey with LCC, Inc.
and Towill
• CAD Masters, Stantec, Hazen &
Sawyer
• Exaro for monument construction
• Right of Way support
4
Supplemental Services:
• Field survey for design
• Construction staking
• Legal description reviews
• Title research
• New or modifying monuments
• Supplemental staff to assist
District
December 7, 2022 EOPS Regular Committee Meeting Agenda Packet - Page 68 of 72 2
Page 4 of 5
3. Seasonal and Peak Work Loads
Jan April Nov. Dec.
Peak
6-8
Months
5
Work description:
• Up to three (3)
consultant employees
• Peak Season has been
increasing due to dry
conditions and longer
project timelines.
4. Advantages and Disadvantages
Advantages:
• Cost effective overall
• Flexibility to respond with
project demands
• Ability to quickly hire specialty
consultants when needed
• Allows staff to monitor new
techniques, private approach to
services
I
Disadvantages:
• Added staff time for coordination
and working together
• Consultants may routinely change
personnel
• Can be more expensive if used on a
yearly basis and not seasonal
December 7, 2022 EOPS Regular Committee Meeting Agenda Packet - Page 69 of 72 3
Page 5 of 5
December 7, 2022 EOPS Regular Committee Meeting Agenda Packet - Page 70 of 72