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Home My WebLink About00. BOARD AGENDA 12-01-2022 CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA DAVID R.WILLIAMS-President BARBARA D.HOCKETT-President Pro Tem Thursday, December 1, 2022 MaRIAHNLAURI=N Multi-Purpose Room MCHAEL R.ACGILL 2:30 PM TAD J.PILECKI PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kvounq@.centralsan.orq. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. December 1, 2022 Regular Board Meeting Agenda Packet- Page 1 of 157 Open Session - Multi-Purpose Room (Video recorded) 2:30 PM Public Message - Meeting Participation Items due to COVI D-19 a. Pursuant to Government Code section 54953(e) and with findings made by the Board of Directors on November 3, 2022 under Assembly Bill (AB) 361 provisions, this meeting will be conducted in-person with a virtual participation option. This meeting will also be livestreamed at centralsan.ora. Members of the public interested in participating in the meeting or providing public comment may opt to: 1. Attend In-person: Face coverings may be required and social distancing is recommended. 2. Teleconference: Join the meeting by conference call at: 1-209-425-2026 / Conference I D 901 332 550# 3. Email: Comments may be emailed before or during the meeting. Please email your comment to sodC_bcentralsan.orq. If addressing a particular agenda topic, please identify the agenda item. In addition, a Speaker/Comment Card is available online. 4. Join the Meeting Online: To join as a virtual participant, please contact the Secretary of the District at sod o_centralsan.ofor the meeting invite. All comments received electronically will be provided to the Board. Please contact the Secretary of the District's office with any questions. ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER OATH OF OFFICE 1. Administer Oath of Office to re-elected Board Members Michael R. McGill and David R. Williams Staff Recommendation: Board Members Michael R. McGill and David R. Williams will take the Oath of Office, administered by the Secretary of the District. CONSENT CALENDAR 2. Approve the following: a. November 17, 2022 Board meeting minutes December 1, 2022 Regular Board Meeting Agenda Packet- Page 2 of 157 3. Approve expenditures incurred October 12, 2022 through November 10, 2022 4. Receive Quarterly Financial Reviewfor quarter ending September 30, 2022 5. Receive Financial Overview through the month of October 2022 6. Adopt Resolution No. 2022-079 accepting an Irrevocable Offer of Dedication for a sanitary sewer easement from HD 134 EI Dorado Member, LLC as related to Job 6730 in Danville, and authorizing staff to record documents with the Contra Costa County Recorder 7. Adopt Resolution No. 2022-080 accepting a Grant of Easement from Contra Costa County and authorizing execution of a Quitclaim Deed to Contra Costa County as both actions are related to Job 6728 at Buchanan Field Airport in the unincorporated area of Concord, and authorizing staff to record documents with Contra Costa County Recorder 8. Adopt Resolution No. 2022-081 (1) authorizing execution of a Quitclaim Deed-Easement to relinquish rights of the Temporary Construction Easement, from SFPP, a Delaware limited partnership (Kinder Morgan), related to the "Lagiss property"; (2) accepting the Quitclaim Deed-Easement, and (3) authorizing staff to record the documents with the Contra Costa County Recorder 9. Authorize the execution of a one-year extension to an existing contract with Meyers Nave for legal services, effective January 1, 2023 through December 31, 2023 10. Authorize the General Manager to continue to waive the volumetric fee for commercial recycled water truck fill program for customers up to a limit of 100,000 gallons per year, per customer for calendar years 2023, 2024 and 2025 Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. COVID-19 PANDEMIC RESPONSE 11. Receive update on Central San's response to COVI D-19 and other viruses Staff Recommendation: Receive the update. OTHER BOARD ACTION ITEMS 12. Appoint Board President for a one-year term commencing January 1, 2023 Staff Recommendation (Motion Required): Appoint a President for a one-year term commencing January 1, 2023. 13. Appoint Board President Pro Tem for a one-year term commencing January 1, 2023 Staff Recommendation (Motion Required): Appoint a President Pro Tem for a one-year term commencing January 1, 2023. 14. Consider renewal of findings pursuant to the Brown Act provisions provided under Assembly Bill 361 to continue the use of teleconference/hybrid participation for Board and Board Committee meetings for a 30-day period effective December 2, 2022 December 1, 2022 Regular Board Meeting Agenda Packet- Page 3 of 157 Staff Recommendation (Motion Required): Consider the information and take one of the following actions for the manner to conduct Board and/or Board Committee meetings for a 30-day period effective December 2, 2022: A. Reestablish findings of a state emergency and local health recommendations to continue virtual/hybrid meetings pursuant to Brown Act provisions provided under AB 361; or B. Do not make the required findings and conduct all Board and Committee meetings pursuant to guidelines provided under Government Code 54953.(b)(3). REPORTS AND ANNOUNCEMENTS 15. General Manager- Reports a. Receive Fiscal Year 2021-22 Household Hazardous Waste Program Annual Report (10-minute staff presentation) Staff Recommendation: Receive the report. b. Receive Payroll Operational Internal Audit Report (10-minute staff presentation) Staff Recommendation: Receive the report. 16. General Manager-Announcements 17. Counsel for the District 18. Secretary of the District 19. Board Members - Committee Minutes a. November 16, 2022 - Real Estate, Environmental & Planning Committee - Chair Hockett and Member Pilecki (alternate) b. November 21, 2022 - Finance Committee - President Williams and Member Hockett (alternate) Staff Recommendation: Receive the Committee minutes. 20. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett • November 21, 2022 - Contra Costa Special Districts Association Chapter Meeting (virtual) Member Lauritzen Member McGill Member Pilecki President Williams December 1, 2022 Regular Board Meeting Agenda Packet- Page 4 of 157 Staff Recommendation: Receive the reports and announcements. 21. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. a. Consider authorizing Member McGill to attend the National Association of Clean Water Agencies (NACWA) conference February 13-16, 2023 in Sonoma, California (No presentation is planned;staff will be available to answer questions) Staff Recommendation (Motion Required): Consider request. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ADJOURNMENT December 1, 2022 Regular Board Meeting Agenda Packet- Page 5 of 157