HomeMy WebLinkAbout14.b. Committee Minutes - Engineering & Operations 11-02-2022 Page 1 of 5
Item 14.b.
CENTRALSAN
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CENTRAL CONTRA COSTA SANITARY DISTRICT
November 17, 2022
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
SUBJECT: NOVEMBER 2, 2022 - ENGINEERING & OPERATIONS COMMITTEE -
CHAIR LAURITZEN AND MEMBER HOCKETT
Attached are minutes of the above Committee meeting.
ATTACHMENTS:
1. Minutes of 11-02-22 Meeting
November 17, 2022 Regular Board Meeting Agenda Packet- Page 97 of 101
Page 2 of 5
CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9A553-4392
REGULAR MEETING OF THE BOARD oF DIRECTOR WILLIAMS
DAVID R. WILLIAMS
CENTRAL CONTRA COSTA Preen`
SANITARY DISTRICT BARBARAD.H°CKETT
President Pro Tem
ENGINEERING & OPERATIONS MARIAHN.LAURITZEN
COMMITTEE MLCHAEL R.MCGILL
TAD J PILECKI
MINUTES PHONE: (925)228-9500
FAX.- (925)372-0192
Wednesday, November 2, 2022 www.centralsaii.org
11:00 a.m.
(All attendees participated via videoconference)
Committee:
Chair Mariah Lauritzen
Member Barbara Hockett
Staff.
Roger S. Bailey, General Manager
Katie Young, Secretary of the District
Steve McDonald, Director of Operations
Edgar Lopez, Capital Projects Division Manager
Paul Seitz, Collection System Operations Division Manager
Jason DeGroot, Senior Engineer
Sasha Mestetsky, Senior Engineer
Eileen Hansen, Records Program Administrator
Stacey Durocher, Administrative Services Assistant
1. Notice
This meeting was conducted virtually in accordance with the provisions stipulated
in Assembly Bill 361 and adopted on October 6, 2022 by the Central San Board of
Directors. The agenda included instructions for options in which the public could
participate in the meeting.
2. Call Meeting to Order
Chair Lauritzen called the meeting to order at 11:00 a.m.
November 17, 2022 Regular Board Meeting Agenda Packet- Page 98 of 101
Page 3 of 5
Engineering & Operations Committee Minutes
November 2, 2022
Page 2
3. Public Comments
None.
4. Items for Committee Recommendation to Board
a. Review draft Position Paper to award a construction contract in the
amount of $513,375 with Always Paving, Inc., dba General Construction,
for District-wide Patch Paving; find the contract is exempt from the
California Environmental Quality Act; and authorize up to a 30-percent
contingency
Mr. DeGroot provided an overview of the project details provided in the
agenda materials. Staff conducted a thorough review of the bids received
stating that all bids received were under the Engineer's estimate. Staff is
recommending moving forward with the low bidder, Always Paving, Inc.,
awarded with a one-year contract with the ability to extend up to a total of
five years based on yearly work performance evaluations.
Staff responded to minimal questions. Member Hockett opined that it was
good to see new contractors being awarded contracts, and that it was not
good business practice for the District to continually use the same
contractors.
Member Lauritzen asked why all of the bids came in under the Engineer's
estimate. Mr. DeGroot replied stating that the Engineer's estimate
anticipated higher costs for fuel and asphalt, but it turned out asphalt costs
did not increase as projected.
Mr. Lopez commented that the contingency budget can be used to help
cover unexpected costs or higher than normal prices associated with fuel,
materials or equipment and is something new to the Operations and
Maintenance contracts that will aid in flexibility of project needs.
COMMITTEE ACTION: Reviewed and recommended Board approval.
b. Review draft Position Paper to award a construction contract in the
amount of$5,349,080 with National Plant Services, Inc. for as-needed
District-wide Sewer Closed Circuit Television (CCTV) Inspection; and find
the contract is exempt from the California Environmental Quality Act
Mr. DeGroot provided an overview of the project details provided in the
agenda materials. Staff conducted a thorough review of the bids received
on this bid as well, and recommends awarding to National Plant Services,
Inc. (NPS), for a one-year contract with the ability to extend up to a total of
November 17, 2022 Regular Board Meeting Agenda Packet- Page 99 of 101
Page 4 of 5
Engineering & Operations Committee Minutes
November 2, 2022
Page 3
five years based on yearly work performance evaluations. Mr. DeGroot
also mentioned that staff did review the possibility of doing this work in-
house as opposed to going out for bid. However, it was determined it was
still more cost effective to outsource the work due to the cost and
availability of additional equipment Central San needed to perform the
work.
COMMITTEE ACTION: Reviewed and recommended Board approval.
5. Other Items
a. Receive Capital Projects Division Quarterly Report (July — September
2022) on capital projects, active consultant contracts, change order log,
and schedule of bids and awards
Mr. Lopez provided some background information on the report provided
in the agenda packet. He mentioned the contracts being carried over from
the previous year were on the higher end but was due to the inability to
get the necessary materials and/or equipment to perform the work. New
contracts seem to be in line with the current economic climate.
Member Lauritzen inquired about the process of evaluating under-
performing contractors. Mr. DeGroot explained that construction contracts
have more leverage, like applying liquidated damages if the contractor is
underperforming; however, maintenance contracts do not have such
provisions. If the contractor does not perform the work, they do not receive
payment. This is the reason a contractor may be recommended for a one-
year contract, so they can be released if warranted.
Mr. Lopez mentioned challenges with contracts that were issued during
the COVID pandemic, and the claims made by contractors having issues
with staffing and/or the ability to get the necessary equipment or materials
necessary to perform the work as being out of their control that was seen
region-wide, so it was difficult to discipline contractors during that time.
COMMITTEE ACTION: Received the report.
6. Announcements
None.
November 17, 2022 Regular Board Meeting Agenda Packet- Page 100 of 101
Page 5 of 5
Engineering & Operations Committee Minutes
November 2, 2022
Page 4
7. Suggestions for Future Agenda Items
a. Receive list of upcoming agenda items and provide suggestions for any
other future agenda items
COMMITTEE ACTION: Received the list.
8. Future Scheduled Meetings
Wednesday, December 7, 2022 at 11:00 a.m.
9. Adjournment— at 11:16 a.m.
November 17, 2022 Regular Board Meeting Agenda Packet- Page 101 of 101