HomeMy WebLinkAbout14.a. Committee Minutes - Administration 11-01-2022 Page 1 of 5
Item 14.a.
CENTRALSAN
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CENTRAL CONTRA COSTA SANITARY DISTRICT
November 17, 2022
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
SUBJECT: NOVEMBER 1, 2022 -ADMINISTRATION COMMITTEE - CHAIR PILECKI
AND MEMBER LAURITZEN
Attached are minutes of the above Committee meeting.
ATTACHMENTS:
1. Minutes of 11-0 1-22 meeting
November 17, 2022 Regular Board Meeting Agenda Packet- Page 92 of 101
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ArI164 CENTRAL SAN
CONTRACENTRAL •STA SANITARY DISTRICT 5019 IMHOFF
BOARD OF DIRECTORS:
REGULAR MEETING OF THE DAVIDR. WILLIAMS
President
CENTRAL CONTRA COSTA BARBARA D.HOCKETT
SANITARY DISTRICT President Pro Tent
ADMINISTRATION COMMITTEE MARIAHN.L R.MCG
MICHAEL R.MCGILLLL
TAD J.PILECKI
MINUTES
PHONE: (925)228-9500
FAX- (925)372-0192
Tuesday, November 1, 2022 www.centralsan.org
1:00 P.M.
(All attendees participated via videoconference)
Committee:
Chair Tad Pilecki
Member Mariah Lauritzen
Staff.-
Roger S. Bailey, General Manager
Katie Young, Secretary of the District
Philip Leiber, Director of Finance and Administration (joined during Item 4.a.)
Steve McDonald, Director of Operations
Benjamin Johnson, Internal Auditor
Emily Barnett, Communications and Government Relations Manager
Teji O'Malley, Human Resources and Organizational Development Manager
Neil Meyer, Plant Maintenance Division Manager (left after Item 4.b.)
Jon Nicolaus, Operations and Maintenance Superintendent
Michael Cunningham, Associate Engineer (left during Item 5.b.)
Christina Gee, Management Analyst
Stacey Durocher, Administrative Services Assistant
1. Notice
This meeting was conducted virtually in accordance with the provisions stipulated
in Assembly Bill 361 and adopted on October 6, 2022, by the Central San Board
of Directors. The agenda included instructions for options in which the public could
participate in the meeting.
2. Call Meeting to Order
Chair Pilecki called the meeting to order at 1:01 p.m.
November 17, 2022 Regular Board Meeting Agenda Packet- Page 93 of 101
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Administration Committee Minutes
November 1, 2022
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3. Public Comments
None.
4. Items for Committee Recommendation to Board
a. Receive preview of Miscellaneous Assets Review Internal Audit Report
Mr. Johnson reviewed the presentation included in the agenda materials.
In response to a question posed by Member Lauritzen regarding the ethics
hotline, Mr. Johnson stated that the hotline is still current, and staff is
currently working on updating the policy.
Chair Pilecki inquired if a similar audit was going to be conducted for the
collection system office side. Mr. Johnson stated that he would like to
conduct the audit in the near future.
There was a discussion regarding the option for the supervisors and
managers to "borrow"tools and equipment for personal use. Mr. Meyer
advised that the program is still in place, and it is used in-frequently. Staff
will hold a discussion on this program in the future.
COMMITTEE ACTION: Reviewed and recommended Board receipt.
b. Review draft Position Paper to authorize the General Manager to amend
an existing professional consulting services agreement in an amount not
to exceed $75,000 with Bienati Consulting Group, Inc., increasing the total
costing ceiling to $202,000 to facilitate executive management teams
annual performance evaluations, management team training and
coaching, and Board support
Ms. O'Malley reviewed draft Position Paper included in the agenda
materials.
COMMITTEE ACTION: Reviewed and recommended Board approval.
5. Other Items
a. Receive Strategic Plan Trackers for the first quarter of FY 2022-23
Ms. Gee reviewed the strategic plan trackers included in the agenda
materials.
Member Lauritzen acknowledged staff on doing good work.
November 17, 2022 Regular Board Meeting Agenda Packet- Page 94 of 101
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Administration Committee Minutes
November 1, 2022
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Chair Pilecki expressed serious concern regarding the completion of
annual performance evaluations and requested further clarification on the
numbers represented in the trackers.
Ms. O'Malley advised that the numbers may fluctuate due to a delay in
reporting and staff does see an increase by the end of the fiscal year.
Mr. Bailey advised that he would hold a conversation with the executive
team and managers and stated that evaluations need to be completed on
a timely basis in order to maintain good performance.
COMMITTEE ACTION: Received and provided input to staff.
b. Receive recap of 2022 Innovations Fair
Ms. Gee reviewed the presentation included in the agenda materials.
In regard to the Improved Effluent with Dissolved Oxygen Set Point
Change project, Member Lauritzen inquired about the connection between
the preventative maintenance schedule and the improvement of the
process. Mr. Cunningham responded that staff was aiming to be able to
run less ultra-violet (UV) sets of lamps because the water clarity was
better which reduces the cleaning frequency. He further noted that with
this new process, the turbidity on the effluent should be less.
Member Lauritzen stated that she was very pleased and extremely
impressed and believes it is a great thing that staff and the Board are
taking the time to give the employees the recognition they deserve. She
thanked staff for all of the work and creativity on the projects.
Chair Pilecki agreed with Member Lauritzen and requested a short
presentation be given to the full Board.
COMMITTEE ACTION: Received the update and requested the
presentation be provided to the full Board.
6. Announcements
Ms. Young introduced Stacey Durocher, the new Administrative Services
Assistant in the Secretary of the District division to the Committee.
7. Suggestions for Future Agenda Items
a. Receive list of upcoming agenda items and provide suggestions for any
other future agenda items
November 17, 2022 Regular Board Meeting Agenda Packet- Page 95 of 101
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Administration Committee Minutes
November 1, 2022
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COMMITTEE ACTION: Received the list and provided input to staff.
8. Future Scheduled Meetings
Tuesday, December 6, 2022 at 1:00 p.m.
9. Adjournment— at 1:49 p.m.
November 17, 2022 Regular Board Meeting Agenda Packet- Page 96 of 101