HomeMy WebLinkAbout04. Award a construction contract in the amount of $513,375 with Always Paving, Inc. dba General Construction for District-wide Patch Paving; find the contract is exempt from the California Environmental Quality Act; and authorize up to a 30% contingency Page 1 of 4
Item 4.
CENTRAL SAN BOARD OF DIRECTORS
POSITION PAPER
MEETING DATE: NOVEMBER 17, 2022
SUBJECT: AWARD A CONSTRUCTION CONTRACT IN THE AMOUNT OF $513,375
WITHALWAYS PAVING, INC. DBA GENERAL CONSTRUCTION FOR
DISTRICT-WIDE PATCH PAVING; FIND THE CONTRACT IS EXEMPT
FROM THE CALIFORNIA ENVIRONMENTAL QUALITYACT; AND
AUTHORIZE UP TO A 30-PERCENT CONTINGENCY
SUBMITTED BY: INITIATING DEPARTMENT:
JASON DEGROOT, SENIOR ENGINEER OPERATIONS-COLLECTION SYSTEM-FIELD
OPERATIONS
REVIEWED BY: PAUL SEITZ, COLLECTION SYSTEM OPERATIONS DIVISION MANAGER
EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER
STEVE MCDONALD, DIRECTOR OF OPERATIONS
Roger S. Bailey
General Manager
ISSUE
On October 13, 2022, three sealed bids were received and opened for the as-needed District-wide Patch
Paving contract. The Board of Directors (Board) must award the contract or reject the bids within 50 days
of the bid opening. Authorization is also required for the General Manager to execute the Contract
Documents subject to submittal requirements, and include up to a 30-percent contingency.
BACKGROUND
Central San routinely requires asphalt paving restoration due to sewer maintenance construction activities
performed by the Collection System Operations Division (CSOD). The work generally consists of
providing all labor, equipment, material, and traffic control to perform periodic asphalt paving repairs (patch
paving) in Central San's service area. Patch paving includes milling and grinding, asphalt paving, slurry
sealing, striping, and other related services.
November 17, 2022 Regular Board Meeting Agenda Packet- Page 22 of 101
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Staff prepared the specifications and bid documents for this contract. The Engineer's estimate was
$225,000 per year, with an optional extension for four additional, one-year periods totaling $1,125,000.
The contract was advertised on September 22 and 29, 2022. Three sealed bids ranging from $102,675 to
$188,200 were received and publicly opened on October 13, 2022.
Staff reviewed the bids and determined that Always Paving, Inc. dba General Construction was the lowest
responsive and responsible bidder, with a bid amount of$102,675.A summary of bids received is shown
in Attachment 1. Central San will have the option to extend the contract for four additional one-year periods.
California Environmental Quality Act(CEQA)
Staff has concluded that this contract is exempt from CEQA under Central San's CEQA Guidelines
Section 15301(b) since it involves minor alterations to existing, publicly owned streets or rights-of-way.
Approval of this project will establish the Board's independent finding that this project is exempt from
CEQA.
ALTERNATIVES/CONSIDERATIONS
Reject all bids and rebid the contract, which is not recommended.
FINANCIAL IMPACTS
Approximately$102,675 this year with the option to extend for four additional one-year periods totaling a
minimum of$513,375 for five years. I n addition, the contract includes provisions to allow for pricing
adjustments based on the Consumer Price I ndex(CPI) or the price of oil or asphalt. Central San can
authorize price adjustments on a yearly basis or terminate the contract if pricing is not favorable to the
District.A total contingency budget of$154,000, or$30,800 per year will be budgeted to cover additional
paving needs or District authorized pricing adjustments.
COMMITTEE RECOMMENDATION
The Engineering and Operations Committee reviewed this subject at the meeting on November 2, 2022
and recommended approval.
RECOMMENDED BOARD ACTION
Staff recommends the following Board actions:
1. Find that the contract is exempt from CEQA;
2. Award a construction contract in the amount of$513,375 to Always Paving, Inc. dba General
Construction for District-wide Patch Paving to the lowest responsive and responsible bidder; and
3. Authorize the General Manager to execute the Contract Documents subject to submittal
requirements, and include up to a 30-percent contingency.
Strategic Plan Tie-In
GOAL ONE: Customer and Community
Strategy 1—Deliver high-quality customer service
GOAL SIX:Infrastructure Reliability
Strategy 1 - Manage assets optimally
November 17, 2022 Regular Board Meeting Agenda Packet- Page 23 of 101
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ATTACHMENTS:
1. Summary of Bids
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ATTACHMENT 1
DISTRICT-WIDE PATCH PAVING PROJECT
SUMMARY OF BIDS
PROJECT NO.: N/A NO. OF ADDENDA: 0 DATE/TIME: OCTOBER 13, 2022/1 :00 PM
PROJECT NAME: DISTRICT-WIDE PATCH PAVING PROJECT
PROJECT MANAGER: JASON DEGROOT
PROJECT LOCATION: 5019 IMHOFF PLACE, MARTINEZ, CALIFORNIA
ENGINEER'S ESTIMATE: $225,000/YEAR
NO. BIDDER BID PRICE
1 Always Paving, Inc. $102,675.00
Newark, CA 94560
2 Morgan Bonnano Development, Inc. $149,155.50
Alamo, CA 94507
3 QA Constructors, Inc. $188,200.00
San Francisco, CA 94110
BIDS OPENED BY /s/ Katie Young DATE: 10/13/2022
November 17, 2022 Regular Board Meeting Agenda Packet- Page 25 of 101