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Home My WebLink About00. BOARD AGENDA 11-17-2022 CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA DAVIDR.WILLIAMS-President BARBARA D.HOCKETT-President Pro Tern Thursday, November 17, 2022 MaRIAHNLAURI=N Multi-Purpose Room MCHAEL R.&CGILL 2:30 PM TAD J.PILECKI PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kvounq@.centralsan.orq. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. November 17, 2022 Regular Board Meeting Agenda Packet- Page 1 of 101 Open Session - Multi-Purpose Room (Video recorded) 2:30 PM Public Notice - Meeting Participation Options due to COVI D-19 a. Pursuant to Government Code section 54953(e) and with findings made by the Board of Directors on November 3, 2022 under Assembly Bill (AB) 361 provisions, this meeting will be conducted in-person with a virtual participation option. This meeting will also be livestreamed at centralsan.ora. Members of the public interested in participating in the meeting or providing public comment may opt to: 1. Attend In-person: Face coverings may be required and social distancing is recommended. 2. Teleconference: Join the meeting by conference call at: 1-209-425-2026 / Conference I D 459 539 470# 3. Email: Comments may be emailed before or during the meeting. Please email your comment to sod o_centralsan.o . If addressing a particular agenda topic, please identify the agenda item. In addition, a Speaker/Comment Card is available online. 4. Join the Meeting Online: To join as a virtual participant, please contact the Secretary of the District at sodCc_centralsan.o for the meeting invite. All comments received electronically will be provided to the Board. Please contact the Secretary of the District's office with any questions. ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD 1. Receive written public comment dated November 7, 2022 REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 2. Approve the following: a. November 3, 2022 Board meeting minutes 3. Award a construction contract in the amount of$5,349,080 with National Plant Services, Inc. for as-needed District-wide Sewer Closed Circuit Television (CCTV) Inspection; and find the contract is exempt from the California Environmental Quality Act 4. Award a construction contract in the amount of$513,375 with Always Paving, I nc. dba General Construction for District-wide Patch Paving; find the contract is exempt from the California Environmental Quality Act; and authorize up to a 30-percent contingency November 17, 2022 Regular Board Meeting Agenda Packet- Page 2 of 101 5. Authorize the General Manager to execute an amendment to an existing professional consulting services agreement with Bienati Consulting Group, I nc. in an amount not to exceed $75,000, increasing the total cost ceiling to $202,200, to facilitate Executive Management Team annual performance evaluations, provide Board support, train and coach the leadership team, and facilitate the Management Leadership Academy 6. Adopt Resolution No. 2022-078 authorizing (1) execution of a Real Property Agreement for a Class 2 Encroachment at 1594 Huston Road, Lafayette, and (2) authorizing staff to record the documents with the Contra Costa County Recorder Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. OTHER BOARD ACTION ITEMS 7. Receive Pre-Audit Fiscal Year 2021-22 Capital Improvement Budget Year-End Status Report (10-minute staff presentation) Staff Recommendation (Motion Required): Receive the Capital Improvement Budget year-end report as presented. 8. Receive Fiscal Year (FY) 2021-22 Pre-Audit Year-End Financial Statement Summary Report; and consider alternatives for handling various pre-audit budget variances (10-minute staff presentation) Staff Recommendation (Motion Required): Receive the report and approve the staff recommendation regarding the allocation of$9.94 million in budget variances towards various purposes as presented. COVID-19 PANDEMIC RESPONSE 9. Receive update on Central San's response to COVI D-19 and other viruses Staff Recommendation: Receive the update. REPORTS AND ANNOUNCEMENTS 10. General Manager- Reports a. Receive Annual Recycled Water Program Update (5-minute staff presentation) Staff Recommendation: Receive the update. b. Receive Miscellaneous Assets Review Internal Audit Report (I 0-minutestaff presentation) Staff Recommendation: Receive the report. C. Follow-up discussion regarding the Future of Water Town Hall Forum with Rossmoor (No presentation is planned;staff will be available to answer questions) Staff Recommendation: Receive the information and hold discussion. November 17, 2022 Regular Board Meeting Agenda Packet- Page 3 of 101 11. General Manager-Announcements a. Announcements - November 17, 2022 Staff Recommendation: Receive the announcements. 12. Counsel for the District 13. Secretary of the District 14. Board Members - Committee Minutes a. November 1, 2022 -Administration Committee - Chair Pilecki and Member Lauritzen b. November 2, 2022 - Engineering & Operations Committee - Chair Lauritzen and Member Hockett Staff Recommendation: Receive the Committee minutes. 15. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett • November 15, 2022 - San Ramon Chamber of Commerce State of the District Luncheon with Assemblymember Rebecca Bauer-Kahan, Crow Canyon Country Club, Danville Member Lauritzen Member McGill Member Pilecki • November 9, 2022 - Contra Costa Local Agency Formation Commission Meeting (virtual) (stipend declined) President Williams Staff Recommendation: Receive the reports and announcements. 16. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ADJOURNMENT November 17, 2022 Regular Board Meeting Agenda Packet- Page 4 of 101