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Home My WebLink About03.a. Approve minutes of meeting held 10-20-2022 Page 1 of 8 Item 3.a. CENTRALSAN jdf A- hom CENTRAL CONTRA COSTA SANITARY DISTRICT November 3, 2022 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: OCTOBER 20, 2022 BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. ATTACHMENTS: 1. Draft Minutes of 10-20-22 meeting November 3, 2022 Regular Board Meeting Agenda Packet- Page 27 of 245 Page 2 of 8 _ CENTRAL SAN CONTRACENTRAL •STA SANITARY DISTRICT 5019 IMHOFF MINUTES* BOARD OF DIRECTORS: DAVID R. WILLIAMS President REGULAR BOARD MEETING BARBARA D.HOCKETT Virtual Meeting President Pro Tent Thursday, October 20, 2022 MARIAHN LAURITZEN 2.30 p.m. R.MCGILLTAD J PILECKI DRAFT Open Session — Virtual Meeting (Video recorded) NOTICE This meeting was held virtually pursuant to the findings made by the Board of Directors on October 6, 2022 under Assembly Bill 361 provisions. The agenda provided options in which members of the public could participate in the meeting. ROLL CALL A regular meeting of the Board of Directors was called to order by President Williams at 2:30 p.m. Secretary of the District Katie Young called roll: PRESENT: Members: Hockett, Lauritzen, McGill (joined during Item 1 and left after Item 15), Pilecki, Williams ABSENT: Members: None PLEDGE OF ALLEGIANCE Ms. Young recited the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER General Manager Roger S. Bailey requested that Item 23, Closed Session, be heard immediately following Item 1. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. November 3, 2022 Regular Board Meeting Agenda Packet- Page 28 of 245 Page 3 of 8 CENTRAL CONTRA COSTA SANITARYDISTRICT October 20, 2022 Board Meeting Minutes - Page 2 AWARDS AND PRESENTATIONS 1. Receive renewed District Transparency Certificate of Excellence from the California Special Districts Leadership Foundation (SDLF) BOARD ACTION: SDLF Public Affairs Field Coordinator Colleen Haley presented the award to the Board. Item 23 was heard as the next item of business. CONSENT CALENDAR 2. Approve the following: a. October 6, 2022 Board meeting minutes 3. Approve proposed Board Calendar for 2023 4. Approve proposed Board Member conference attendance for 2023 5. Adopt Resolution No. 2022-075 authorizing the execution of a Grant of Easement to Contra Costa Water District for access over a portion of the Outfall property, 5050 Imhoff Road in Martinez 6. Authorize continued District support to foster charitable contributions for the Employee Workplace Giving Campaign program where Central San pays the administrative fees; and authorize a transition to a single fiscal charitable vendor for the financial administration of the program 7. Authorize the General Manager to execute technical consulting services agreements with 1) Sandis Civil Engineers, Surveyors, and Planners in an amount not to exceed $350,000, and 2) F3 & Associates, Inc. in an amount not to exceed $300,000 for as- needed utility locating for District Projects; and find these agreements are exempt from the California Environmental Quality Act 8. Authorize the execution of a one-year extension to the existing contract for legal services with Meyers Nave, effective January 1, 2023 through December 31, 2023 9. Rescind the current professional services agreement with Kenton L. Alm, esq., for Counsel of the District services and authorize a new professional services agreement, effective October 20, 2022 through December 31, 2023 Member Hockett made a motion to adopt the Consent Calendar as recommended. District Counsel Kenton Alm suggested Item 8 be removed from the Consent Calendar and returned for Board consideration at a future meeting to ensure the intentions of the contract are clarified. November 3, 2022 Regular Board Meeting Agenda Packet- Page 29 of 245 Page 4 of 8 CENTRAL CONTRA COSTA SANITARYDISTRICT October 20, 2022 Board Meeting Minutes - Page 3 President Williams inquired if Member Hockett would amend her motion. BOARD ACTION: Motion made by Member Hockett and seconded by Member Pilecki to adopt Items 2 through 7 and Item 9 on the Consent Calendar as recommended. Motion passed by unanimous roll call vote. 10. Grant bid relief to Bay Pacific Pipelines, Inc.; and instead award a construction contract in the amount of $2,925,050 to Devaney Engineering, Inc., the second lowest responsive and responsible bidder for the Martinez Sewer Renovations, Phase 7, District Project 8464; and find that the Project is exempt from the California Environmental Quality Act Capital Projects Division Manager Edgar Lopez reviewed the presentation included with the agenda materials. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Hockett to 1) grant bid relief to Bay Pacific Pipelines, Inc.; 2) find the Project is exempt from CEQA; and 3) award a construction contract in the amount of $2,925,050 to Devaney Engineering, Inc., the second lowest responsive and responsible bidder for the Project, and authorize the execution of the contract subject to submittal requirements for the Martinez Sewer Renovations, Phase 7, District Project 8464. Motion passed by unanimous roll call vote. 11. Adopt Resolution No. 2022-076 establishing a new Recreational Vehicle Wastewater Receiving Station (RV Station) Program to begin in 2023; and find the RV Station Program is exempt from the California Environmental Quality Act (CEQA) Planning and Development Services Manager Danea Gemmell reviewed the presentation included in the agenda materials. In response to a question posed by President Williams, Ms. Gemmell advised that the security guard will lock the facilities at 7 p.m. BOARD ACTION: Motion was made by Member McGill and seconded by Member Lauritzen to adopt the proposed resolution to 1) establish a new RV Station Program to begin in calendar year 2023, as presented, and 2) find the RV Station Program is exempt from CEQA. Motion passed by unanimous roll call vote. 12. Direct staff to secure the services of an arbitrator in accordance with the District's Step Four Grievance Procedure BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to direct staff to secure the services of an arbitrator in accordance with the District's grievance procedures. Motion passed by unanimous roll call vote. November 3, 2022 Regular Board Meeting Agenda Packet- Page 30 of 245 Page 5 of 8 CENTRAL CONTRA COSTA SANITARYDISTRICT October 20, 2022 Board Meeting Minutes - Page 4 COVID-19 PANDEMIC RESPONSE 13. Receive update on Central San's response to COVID-19 and other viruses Communications and Governmental Relations Manager Emily Barnett reviewed the presentation included with the agenda materials. BOARD ACTION: Received the update. Mr. Bailey requested Item 15 be heard ahead of Item 14. LEGISLATIVE MATTERS 14. Receive final 2022 California State Legislative Session report This item was heard at the conclusion of Item 15. Ms. Barnett reviewed the report included in the agenda materials. Mr. Alm briefly mentioned a new prohibition for Senate Bill 1439 regarding campaign contributions. BOARD ACTION: Received the report. REPORTS AND ANNOUNCEMENTS 15. General Manager— Reports a. Receive update on the Townhall meeting regarding the Future of Water in Central Contra Costa County This item was heard at the conclusion of Item 13. Ms. Barnett reviewed the memorandum included in the agenda materials. Member Hockett thanked Ms. Barnett and her staff for the fabulous marketing and outreach that was done for this meeting. BOARD ACTION: Received update. At this point, the agenda returned the original order, Item 14, and Member McGill left the meeting. b. Receive list of pending Board and Standing Committee future agenda items BOARD ACTION: Received the update. November 3, 2022 Regular Board Meeting Agenda Packet- Page 31 of 245 Page 6 of 8 CENTRAL CONTRA COSTA SANITARYDISTRICT October 20, 2022 Board Meeting Minutes - Page 5 16. General Manager—Announcements a. Announcements — October 20, 2022 Other than the announcements included in the agenda materials, no further announcements were made during the meeting. BOARD ACTION: Received the announcements. 17. Counsel for the District - No report. 18. Secretary of the District Ms. Young announced the following upcoming Board Committee meetings: Administration — Tuesday, November 1 at 1:00 p.m. Engineering & Operations — Wednesday, November 2 at 11:00 a.m. Real Estate, Environmental & Planning — Wednesday, November 16 at 9:00 a.m. 19. Board Members - Committee Minutes a. October 4, 2022 - Administration Committee — Chair Pilecki and Member Lauritzen b. October 11, 2022 - Engineering & Operations Committee - Chair Lauritzen and Member Hockett BOARD ACTION: Received the Committee minutes. 20. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett • October 8, 2022 - Northern California Chapter American Public Works Association (APWA) 75th Anniversary Gala, Alameda • October 11, 2022 - Envision One-on-One Meeting with HDR, Inc. (virtual) Member Lauritzen • October 11, 2022 - Envision One-on-One Meeting with HDR, Inc. (virtual) Member McGill • October 11, 2022 - Envision One-on-One Meeting with HDR, Inc. (virtual) Member McGill also provided a written report covering his announcements and other meetings. November 3, 2022 Regular Board Meeting Agenda Packet- Page 32 of 245 Page 7 of 8 CENTRAL CONTRA COSTA SANITARYDISTRICT October 20, 2022 Board Meeting Minutes - Page 6 Member Pilecki • October 11, 2022 - Envision One-on-One Meeting with HDR, Inc. (virtual) • Mayor's Conference President Williams • October 11, 2022 - Envision One-on-One Meeting with HDR, Inc. (virtual) BOARD ACTION: Received the reports and announcements. 21. Board Members - Requests for Stipend/Reimbursement or Conference Attendance No requests. EMERGENCY SITUATIONS 22. Receive update and terminate the emergency situation declared on August 4, 2022, authorizing urgent repairs to Steam Driven Aeration Blower No. 2, in accordance with Public Contract Code Section 22050 Mr. Bailey advised that the emergency situation has been completed and all invoices have been received. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Pilecki to terminate the emergency situation declared on August 4, 2022 for the aeration blower repair. Motion passed by unanimous roll call vote by those Board Members present (4-0-1, McGill absent). REQUESTS FOR FUTURE AGENDA ITEMS None. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) This item was heard immediately following Item 1. Mr. Alm announced that a closed session would be held for Item 23. RECESS TO CLOSED SESSION The Board recessed at 2:39 p.m. to reconvene in closed session. November 3, 2022 Regular Board Meeting Agenda Packet- Page 33 of 245 Page 8 of 8 CENTRAL CONTRA COSTA SANITARYDISTRICT October 20, 2022 Board Meeting Minutes - Page 7 Closed Session (Not video recorded) CLOSED SESSION 23. Conference with labor negotiators pursuant to Government Code Section 54957.6 - regarding Central San observed holidays schedule. District Negotiators: • Roger S. Bailey, General Manager • Kenton L. Alm, Esq., District Counsel • Teji O'Malley, Human Resources and Organizational Development Manager Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group RECESS TO OPEN SESSION The Board recessed at 3:19 p.m. to reconvene in open session. REPORT OUT OF CLOSED SESSION No report. At this point, the agenda returned the original order, beginning with Item 2. ADJOURNMENT The meeting was adjourned at 4:08 p.m. David R. Williams President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California November 3, 2022 Regular Board Meeting Agenda Packet- Page 34 of 245