HomeMy WebLinkAbout15.b. Receive quarterly list of pending Board and Standing Committee future agenda items Page 1 of 5
Item 15.b.
CENTRALSAN
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CENTRAL CONTRA COSTA SANITARY DISTRICT
October 20, 2022
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE LIST OF PENDING BOARD AND STANDING COMMITTEE
FUTURE AGENDA ITEMS
Attached for information only is a listing of the Board and Standing Committee future agenda items
currently being tracked by staff.
ATTACHMENTS:
1. Board and Committee Future Agenda Items
October 20, 2022 Regular Board Meeting Agenda Packet- Page 114 of 143
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CENTRAL SAN
Board and Committee Future Agenda Items — October 20, 2022
The following list is a snapshot of Board and Committee future meeting agenda items as of the date this
agenda was published. The projected dates are subject to change. The items listed are for informational
purposes only; they are not agendized for discussion at this meeting.
Item Description Origin Date of Projected
Origin Date
BOARD
1 Membrane Pilot Project Virtual Tour: Receive virtual Staff 11/17/22
tour of the pilot project
2. HHW Annual Report: Receive FY 2021-22 Household Annual 12/1/22
Hazardous Waste (HHW) Annual Report
3. UAAL Update: Receive an annual update of unfunded BOARD 12/1/22
actuarial accrued liability UAAL
4. Recycled Water Exchange Program: Receive update BOARD 6/17/21 TBD
on project status, feasibility, etc. (Member Pilecki)
5. Board Self-Evaluation Workshop Annual TBD
6. Board Members' Role in Emergency Situations BOARD TBD
Workshop: Receive overview of the Board Members'
Role in Emergency Situations
ADMINISTRATION COMMITtEE
7. Biennial Reviews of Various Board Policies Sept- Jan
8. Emergency Management: Biennial presentation on Biennial 11/17/22
Emergency Management and Continuity of Operations
programs
9. BP 027 Proposed Update: Review proposed revisions 11/17/22
to BP 027— Energy
10. Internal Audit Work Plan: Review draft to approve 12/6/22
work plan for 2023
11. Optimizations: Receive Opt. Program FY 2021-22 Jan. 2023
Annual Report
12. FY 2020-21 Benchmark Study: Receive FY 2020-21 Jan. 2023
Benchmark Study
13. County Hazard Mitigation Plan: Provide draft of ADMIN 2/13/18 TBD
Central San's annex for review before inclusion in 2023 Committee
update, as well as periodic briefings during the
development of future updates
14. AVADs: Discuss potential policy issue related to ADMIN 3/6/18 TBD
extending sewers in the Alhambra Valley Committee
15. OPDs: Facilitate discussion from a policy perspective ADMIN 8/20/19 TBD
regarding backflow devices in light of California Committee
Supreme Court ruling in City of Oroville v. Superior BOARD 2/20/20
Court; and discuss requirements, event responsibilities, FINANCE 8/24/21
etc., including any financial impact stemming from the Committee
Oroville case
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October 20, 2022 Regular Board Meeting Agenda Packet- Page 115 of 143
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Item Description Origin Date of Projected
Origin Date
16. AB 5/Gig Workers: Receive report on AB5 and its BOARD 9/19/19 TBD
potential impact on Central San job descriptions (Member Pilecki)
17. IT Security Policy: Consider adopting a policy on ADMIN 7/21/20 TBD
training related to IT security (Member McGill)
18. AP 040— Electronic Signatures and Approvals: ADMIN 7/7/20 TBD
Receive report on administrative procedures and Committee
protocols in support of BP 040
19. FY 2020-21 Benchmark Study: Receive FY 2020-21 Staff TBD
Benchmark Study
ENGINEERING & OPERATIONS COMMITTEE
20. Quarterly Report: Receive quarterly Capital Projects Staff 11/2/22
Division Report
21. In-House Survey vs. Seasonal Consultant Services E&O 7/13/21 11/2/22
Comparison: Provide an in-house staff vs. consultant Committee
cost comparison, including peer-to-peer, to consider (Member
whether future as-needed surveying services are the Lauritzen)
cost-effective manner moving forward
22. Sewer CCTV Inspection Services: Review draft to Staff 12/7/22
award District-wide Sewer CCTV Inspection Project, up
to five years totaling $5 million
23. Patch Paving Project: Review draft to award District- Staff 12/7/22
wide Patch Paving Project, up to five years totaling
$1.25 million
24. DP 100012: Review draft re: UV Equipment Staff 12/7/22
Procurement award
25. Review Initiation of New CAD: Review proposed Staff 2023
resolutions of intent/formation for the Willow Drive
Contractual Assessment District (CAD) in Danville
26. Condition Assessments: Report on equipment BOARD and 12/6/18 TBD
condition assessments E&O Committee 1/14/20
(Member Pilecki)
27. Emergency Situation-Lessons Learned: Receive BOARD 12/3/20 TBD
briefing on emergency requiring repairs to 30-inch (Member Williams)
diameter force main in Orinda
28. Emergency Situation-Lessons Learned: Receive Staff 4/7/22 TBD
briefing on emergency requiring repairs to a force main
at Lower Orinda
29. Standard Specifications Overview: Receive a REEP 6/15/22 TBD
comprehensive overview of the Standard Specifications Committee
for Design and Construction
COMMITTEEFINANCE
30. Warehouse Cycle Count Activity Update: Provide an FINANCE 6/22/21 10/25/22
update report of inventory reconciliations as applicable. Committee
(Member McGill)
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October 20, 2022 Regular Board Meeting Agenda Packet- Page 116 of 143
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Item Description Origin Date of Projected
Origin Date
31. Pre-Audit CIB Year-End Status Report: Receive 10/25/22
Fiscal Year 2021-22 Pre-Audit Capital Improvement
Budget (CIB) Year-End Status Report
32. Pre-Audit Year-End Results/Variance Allocation: 10/25/22
Receive Fiscal Year 2021-22 Pre-Audit Year-End
Financial Statement Summary Report; and consider
alternatives for allocation of favorable budget variance,
and employee-related unfunded liabilities
33. Financials Quarterly Report: Review Fourth Quarter 11/21/22
Financial Statements and Investment Reports
34. Risk Management Annual Report: Receive FY2021- 11/21/22
22 Risk Management Annual Report
35. COP Annual Update: Review an annual status of COP BOARD 11/21/22
activities and savings, UAAL update and savings (after
availability of CCCERA Performance results for prior year,
beginning w/2021 results)
36. Internal Audit Report: Receive preview of Payroll 11/21/22
Operational Audit
37. Annual Audited Financials: Review draft to Accept the 12/20/22
Annual Comprehensive Financial Report (ACFR) for the
fiscal years ended June 30, [current calendar year] and
June 30, [past calendar year] and accompanying
independent auditors' memorandum on internal control
and required communications and authorize staff to
submit the ACFR to the Government Finance Officers
Association (GFOA)
38. Private Sewer Laterals: Discuss options for BOARD TBD
development of a pilot financing program for the
replacement of private sewer laterals
ENVIRONMENTALREAL ESTATE,
39. PFAS Quarterly Update: Receive semi-annual update Staff 11/16/22
on Per- and Polyfluoroalkyl Substances (PFAS)
40. 2023 Marine Flare Collection Event: Receive Staff 11/16/22
information and discuss the education, outreach, and a
one-day Marine Flare Collection Event in 2023
41. ReW Truck Fill: Review draft to continue waiving Staff 11/16/22
volumetric fee for commercial ReW truck fill users up to
100k gallons per ear/customer
42. Future Projects in Process: Review various projects Staff and Aug-Nov TBD
under consideration (mobile shower/restroom unit, and REEP 2019
homeless encampments) with a view toward Committee
prioritization and alignment with Central San's Mission
43. Solutions for Solid Waste Recycling: Continue to BOARD 3/7/19 and TBD
pursue further options for utilizing solid waste streams 1/16/20
to produce energy and potentially a P3 partnership
44. Treatment Plant Climate Resiliency: Report on the REEP 11/18/19 TBD
treatment plant climate resiliency protection plan Committee
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October 20, 2022 Regular Board Meeting Agenda Packet- Page 117 of 143
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Item Description Origin Date of Projected
Origin Date
45. State Board Vulnerability Assessment: Review REEP 11/2/20 TBD
assessment survey; discuss responses and future plans Committee
46. Regulatory Permits: Receive updated report of all BOARD 2/23/21 TBD
District regulatory permits, including information as to (Member McGill at
outside consulting costs, if any, associated with FINANCE
assuring that Central San is in full compliance with its Committee)
permits
47. Advertising Use of Recycled Water: Receive an REEP 4/12/21 TBD
update on efforts that encourage customers to take Committee
advantage of recycled water (Member McGill)
48. Federal Funding Opportunities: Receive an update REEP 5/3/21 TBD
on the status of federal funding for recycled water Committee
infrastructure (Member McGill)
49. Basin Improvements Update & Facilities Tour: REEP 5/3/21 TBD
Receive an update on basin improvements and tour of Committee
the improved facilities (Members McGill
and Hockett)
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October 20, 2022 Regular Board Meeting Agenda Packet- Page 118 of 143