HomeMy WebLinkAbout00. BOARD AGENDA 10-20-2022 CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF
REGULAR BOARD MEETING BOARD OF DIRECTORS
AGENDA DAVID R.WILLIAMS-President
BARBARA D.HOCKETT-President Pro Tem
Thursday, October 20, 2022 MaRIAHNLAURI=N
Virtual Meeting MCHAEL R.ACGILL
2:30 PM TAD J.PILECKI
PHONE:(925) 228-9500
FAX(925)372-0192
www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of
the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the
record.The Board President may direct questions to any member of the audience as appropriate at any time during the
meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one
motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to
the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the
President calls for comments from the audience, except on public hearing items previously heard and closed to public
comment.The President may specify the number of minutes each person will be permitted to speak based on the
number of persons wishing to speak and the time available.After the public has commented,the item is closed to further
public comment and brought to the Board for discussion and action. There is no further comment permitted from the
audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may
address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a
future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez,
and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting
material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the
Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information
and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public
meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and
require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance
of the meeting at(925)229-7303 or kvounq@.centralsan.orq.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following
the meeting.
October 20, 2022 Regular Board Meeting Agenda Packet- Page 1 of 143
Open Session -Virtual Meeting
(Video recorded)
2:30 PM
Public Message - Meeting Participation Options due to COVI D-19
a. Pursuant to Government Code section 54953(e) and with findings made by the
Board of Directors on October 6, 2022 under Assembly Bill (AB) 361
provisions, this meeting will be conducted virtually. This meeting will also be
livestreamed at centralsan.oT.
Members of the public interested in participating in the meeting or providing public
comment may opt to:
1. Teleconference: Join the meeting by conference call at: 1-209-425-2026/
Conference ID 105 008 079#
2. Email: Comments may be emailed before or during the meeting. Please email your
comment to sod(a_bcentralsan.orq. If addressing a particular agenda topic, please
identify the agenda item. Additionally, a Speaker/Comment Card is available online.
3. Join the Meeting Online: To join as a virtual participant, please contact the
Secretary of the District at sod ocentralsan. for the meeting invite.
All comments received electronically will be provided to the Board. Please contact
the Secretary of the District's office with any questions.
ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
AWARDS AND PRESENTATIONS
1. Receive renewed District Transparency Certificate of Excellence from the California
Special Districts Leadership Foundation (SDLF)
(5-minute presentation)
Staff Recommendation: Receive the award presented by SDLF Public Affairs
Field Coordinator Colleen Haley.
CONSENT CALENDAR
2. Approve the following:
a. October 6, 2022 Board meeting minutes
3. Approve proposed Board Calendar for 2023
4. Approve proposed Board Member conference attendance for 2023
October 20, 2022 Regular Board Meeting Agenda Packet- Page 2 of 143
5. Adopt Resolution 2022-075 authorizing the execution of a Grant of Easement to Contra
Costa Water District for access over a portion of the Outfall property, 5050 Imhoff Road in
Martinez
6. Authorize continued District support to foster charitable contributions for the Employee
Workplace Giving Campaign program where Central San pays the administrative fees; and
authorize a transition to a single fiscal charitable vendor for the financial administration of
the program
7. Authorize the General Manager to execute technical consulting services agreements with
1) Sandis Civil Engineers, Surveyors, and Planners in an amount not to exceed $350,000,
and 2) F3 &Associates, I nc. in an amount not to exceed $300,000 for as-needed utility
locating for District Projects; and find these agreements are exempt from the California
Environmental Quality Act
8. Authorize the execution of a one-year extension to the existing contract for legal services
with Meyers Nave, effective January 1, 2023 through December 31, 2023
9. Rescind the current professional services agreement with Kenton L. Alm, Esq., for
Counsel for the District services and authorize a new professional services agreement,
effective October 20, 2022 through December 31, 2023
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
OTHER BOARD ACTION ITEMS
10. Grant bid relief to Bay Pacific Pipelines, Inc.; and instead award a construction contract in
the amount of $2,925,050 to Devaney Engineering, Inc., the second lowest responsive
and responsible bidder for the Martinez Sewer Renovations, Phase 7, District Project
8464; and find that the Project is exempt from the California Environmental Quality Act
(5-minute staff presentation)
Staff Recommendation (Motion Required): Take the following actions for the
Martinez Sewer Renovations, Phase 7, District Project 8464:
A. Grant bid relief to Bay Pacific Pipelines, Inc.;
B. Find the Project is exempt from CEQA; and
C.Award a construction contract in the amount of$2,925,050 to Devaney
Engineering, Inc., the second lowest responsive and responsible bidder for the
Project, and authorize the execution of the contract subject to submittal
requirements.
11. Adopt Resolution No. 2022-076 establishing a new Recreational Vehicle Wastewater
Receiving Station (RV Station) Program to begin in 2023; and find the RV Station
Program is exempt from the California Environmental Quality Act (CEQA)
(10-minute staff presentation)
Staff Recommendation (Motion Required): Adopt the proposed resolution to 1)
establish a new RV Station Program to begin in calendar year 2023, as presented,
and 2) find the RV Station Program is exempt from CEQA.
October 20, 2022 Regular Board Meeting Agenda Packet- Page 3 of 143
12. Direct staff to secure the services of an arbitrator in accordance with the District's Step
Four Grievance Procedure
(No presentation planned. Staff available to answer questions).
Staff Recommendation (Motion Required): Direct staff to secure the services of
an arbitrator in accordance with the District's grievance procedures.
COVID-19 PANDEMIC RESPONSE
13. Receive update on Central San's response to COVI D-19 and other viruses
Staff Recommendation: Receive the update.
LEGISLATIVE MATTERS
14. Receive final 2022 California State Legislative Session report
(10-minute staff presentation)
Staff Recommendation: Receive the report.
REPORTS AND ANNOUNCEMENTS
15. General Manager- Reports
a. Receive update on the Townhall meeting regarding the Future of Water in Central
Contra Costa County
(No presentation is planned;staff will be available to answer questions)
Staff Recommendation: Receive update and hold a discussion.
b. Receive list of pending Board and Standing Committee future agenda items
(Staff will be available to answer questions)
Staff Recommendation: Receive the list.
16. General Manager-Announcements
a. Announcements - October 20, 2022
Staff Recommendation: Receive the announcements.
17. Counsel for the District
18. Secretary of the District
19. Board Members - Committee Minutes
a. October 4, 2022 -Administration Committee - Chair Pilecki and Member Lauritzen
b. October 11, 2022 - Engineering & Operations Committee - Chair Lauritzen and
Member Hockett
Staff Recommendation: Receive the Committee minutes.
20. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the
stipend or for which the District paid their expenses.
October 20, 2022 Regular Board Meeting Agenda Packet- Page 4 of 143
a. Member Hockett
• October 8, 2022 - Northern California ChapterAmerican Public Works
Association (APWA) 75th Anniversary Gala,Alameda
• October 11, 2022 - Envision One-on-One Meeting with HDR, Inc. (virtual)
Member Lauritzen
• October 11, 2022 - Envision One-on-One Meeting with HDR, Inc. (virtual)
Member McGill
• October 11, 2022 - Envision One-on-One Meeting with HDR, Inc. (virtual)
Member Pilecki
• October 11, 2022 - Envision One-on-One Meeting with HDR, Inc. (virtual)
President Williams
• October 11, 2022 - Envision One-on-One Meeting with HDR, Inc. (virtual)
Staff Recommendation: Receive the reports and announcements.
21. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend formeeting attendance orexpense reimbursement
not specifically addressed in the current Board Compensation Policy, or authorization
for conference attendance not previously approved by the Board.
Staff Recommendation: Consider any requests.
EMERGENCY SITUATIONS
22. Receive update and terminate the emergency situation declared on August 4, 2022,
authorizing urgent repairs to Steam Driven Aeration Blower No. 2, in accordance with
Public Contract Code Section 22050
(5-minute staff presentation)
Staff Recommendation (Motion and 4 Affirmative Votes Required): Receive the
update and terminate the emergency situation declared for the aeration blower
repair.
REQUESTS FOR FUTURE AGENDA ITEMS
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
RECESS TO CLOSED SESSION
The Board will recess and reconvene in closed session.
Closed Session
(Not video recorded)
CLOSED SESSION
23. Conference with labor negotiators pursuant to Government Code Section 54957.6 -
regarding Central San observed holidays schedule.
October 20, 2022 Regular Board Meeting Agenda Packet- Page 5 of 143
District Negotiators:
• Roger S. Bailey, General Manager
• Kenton L.Alm, Esq., District Counsel
• Teji O'Malley, Human Resources and Organizational Development Manager
Employee Organizations:
• Employees'Association, Public Employees Union, Local One
• Management Support/Confidential Group (MS/CG)
• Management Group
RECESS TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
ADJOURNMENT
October 20, 2022 Regular Board Meeting Agenda Packet- Page 6 of 143