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Item 20.a.
CENTRALSAN
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CENTRAL CONTRA COSTA SANITARY DISTRICT
October 6, 2022
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
SUBJECT: SEPTEMBER 14, 2022 - ENGINEERING & OPERATIONS COMMITTEE -
CHAIR LAURITZEN AND MEMBER HOCKETT
Attached are minutes of the above Committee meeting.
ATTACHMENTS:
1. Minutes of 09-14-22 meeting
October 6, 2022 Regular Board Meeting Agenda Packet- Page 301 of 317
Page 2 of 5
CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9A553-4392
REGULAR MEETING OF THE BOARD oFDIRECTORWILLIAM
DAVID R. WILLIAMS
CENTRAL CONTRA COSTA Preen`
SANITARY DISTRICT BARBARA D.H°CKETT
President Pro Tem
ENGINEERING & OPERATIONS MARIAHN.LAURITZEN
COMMITTEE MICHAEL R.MCGHL
TAD J PILECKI
MINUTES PHONE: (925)228-9500
FAX.- (925)372-0192
Wednesday, September 14, 2022 www.centralsan.org
11:00 a.m.
(All attendees participated via videoconference)
Committee:
Chair Mariah Lauritzen
Member Barbara Hockett
Staff.
Roger S. Bailey, General Manager
Steve McDonald, Director of Operations
Danea Gemmell, Planning and Development Services Division Manager (left after Item 4.b.)
Edgar Lopez, Capital Projects Division Manager
Paul Seitz, Collection System Operations Division Manager
Amelia Berumen, Assistant to the Secretary of the District
1. Notice
This meeting was conducted virtually in accordance with the provisions stipulated
in Assembly Bill 361 and adopted on September 1, 2022, by the Central San
Board of Directors. The agenda included instructions for options in which the public
could participate in the meeting.
2. Call Meeting to Order
Chair Lauritzen called the meeting to order at 11.00 a.m.
3. Public Comments
No public comments.
The Committee agreed to a request by Mr. Lopez for Item 4.b. to be heard as the
first order of business.
October 6, 2022 Regular Board Meeting Agenda Packet- Page 302 of 317
Page 3 of 5
Engineering & Operations Committee Minutes
September 14, 2022
Page 2
4. Agenda Items
a. Review draft Position Paper to authorize the General Manager to execute
three professional engineering services agreements, each for a three-year
term, for collection system projects construction inspection under the
Capital Improvement Program with the following firms in amounts not to
exceed:
• ICM Group, Inc. for $1,000,000;
• Consolidated CM, Inc., for $500,000; and
• JN Engineering for $500,000
This matter was reviewed at the conclusion of Item 4.b.
Mr. Lopez stated it had been three years since the last solicitation for
construction inspection services. A large response was received; three
inspection firms were selected, each with prior Central San project
experience and fair market rates. He offered that staff seeks firms which
have inspectors close to the service area than those that may have
extended travel to the project site.
Mr. Lopez explained the construction inspection services differ from the
inspection tasks undertaken by the Development Services staff. The
economics lean towards supplementing for staff rather than hire full-time
employees to monitor three-to-four renovation projects per year. He added
that the cost for the services was factored into the project cost for the
fiscal year budget planning that is approved by the Board.
Member Hockett stated she was pleased to have the resources and
encourages such use to supplement the work for staff.
Chair Lauritzen inquired about flexing the work based on seasonality and
how that equates to those contracted on a seasonal basis versus those
that may be hired year-round. Mr. Lopez stated it is approximately four-to-
five inspectors per year. Further discussion ensued. Chair Lauritzen
requested staff include an addition to the final Position Paper to describe
how much labor is needed to up-flex the seasonal requirement, then later
down-flexed. Mr. Lopez responded he would include that information in
the final version to the full Board.
COMMITTEE ACTION: Recommended Board approval.
October 6, 2022 Regular Board Meeting Agenda Packet- Page 303 of 317
Page 4 of 5
Engineering & Operations Committee Minutes
September 14, 2022
Page 3
b. Review draft Position Paper to consider approval of the Sewer System
Management Plan five-year update as mandated by the California State
Water Resources Control Board
This matter was heard as the first item of business.
Mr. Seitz provided an informative overview of the agenda materials, which
included a background on the Sewer System Management Plan (SSMP)
requirement. The State Water Resources Control Board (SWRQB) issued
an order in 2006 that requires any system greater than one-half mile to file
an SSMP document every five years with particular elements so that
enrollees manage systems in a uniform way[General Waste Discharge
Requirements for Sanitary Sewer Systems (WDR)]. Approximately 1,100
documents are filed in California.
Central San's last SSMP document was approved by the Board on
November 2, 2017, and filed thereafter. Mr. Seitz explained the SSMP is a
living document that is continually updated as needed. He also explained
the various elements (chapters) that are a part of the required format, and
noted that many work groups are involved with the content and monitoring
involved. Mr. Seitz extended his appreciation to all those involved in this
achievement.
Mr. Seitz informed the Committee of pending changes to the WDR, which
includes agency input. The proposed WDR updates will be reviewed by
the SWRQB for adoption at their December meeting, which would become
effective after 120 days. Therefore, Central San will need to the update
the SSMP by May 2, 2025 based on the anticipated revised WDR. Staff
plans to return to the Committee and Board in April 2025 with another
SSMP update for review and approval.
The Committee commended staff for the hard work and the enlightening
document presented. Staff responded to limited questions from the
Committee.
Chair Lauritzen noted for the record that although the requirement became
effective in 2006, the overflow graph shown on slide 6 demonstrates that
Central San has historically done well and the effectiveness of the system's
progress, even before this program was instituted. She added that the
graph only shows one data point and commended staff for their work.
Mr. Bailey also thanked staff, including the entire Collection System team
for a wonderful job on the extensive effort involved.
COMMITTEE ACTION: Recommended Board approval.
October 6, 2022 Regular Board Meeting Agenda Packet- Page 304 of 317
Page 5 of 5
Engineering & Operations Committee Minutes
September 14, 2022
Page 4
5. Announcements
None.
6. Suggestions for Future Agenda Items
a. Receive list of upcoming agenda items and provide suggestions for any
other future agenda items
COMMITTEE ACTION: Received the list.
7. Future Scheduled Meetings
Tuesday, October 11, 2022 at 11:00 a.m. (Special meeting)
Wednesday, November 2, 2022 at 11 :00 a.m.
Wednesday, December 7, 2022 at 11 :00 a.m.
8. Adjournment— at 11:27 a.m.
October 6, 2022 Regular Board Meeting Agenda Packet- Page 305 of 317