HomeMy WebLinkAbout00. BOARD AGENDA 10-06-2022 CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF
REGULAR BOARD MEETING BOARD OF DIRECTORS
AGENDA DAVID R.WILLIAMS-President
BARBARA D.HOCKETT-President Pro Tem
Thursday, October 6, 2022 MaRIAHNLAURI=N
Multi-Purpose Room MCHAEL R.ACGILL
2:30 PM TAD J.PILECKI
PHONE:(925) 228-9500
FAX(925)372-0192
www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of
the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the
record.The Board President may direct questions to any member of the audience as appropriate at any time during the
meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one
motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to
the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the
President calls for comments from the audience, except on public hearing items previously heard and closed to public
comment.The President may specify the number of minutes each person will be permitted to speak based on the
number of persons wishing to speak and the time available.After the public has commented,the item is closed to further
public comment and brought to the Board for discussion and action. There is no further comment permitted from the
audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may
address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a
future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez,
and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting
material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the
Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information
and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public
meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and
require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance
of the meeting at(925)229-7303 or kvounq@.centralsan.org.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following
the meeting.
October 6, 2022 Regular Board Meeting Agenda Packet- Page 1 of 317
Open Session - Multi-Purpose Room
(Video recorded)
2:30 PM
Public Message - Meeting Participation Options due to COVI D-19
a. Pursuant to Government Code section 54953(e) and with findings made by the
Board of Directors on September 15, 2022 under Assembly Bill (AB) 361
provisions, this meeting will be conducted in-person with a virtual participation option.
This meeting will also be livestreamed at centralsan.ora.
Members of the public interested in participating in the meeting or providing public
comment may opt to:
1. Attend In-person: Face coverings may be required and social distancing is
recommended.
2. Teleconference: Join the meeting by conference call at: 1-209-425-2026 /
Conference ID 477 689 51#
3. Email: Comments may be emailed before or during the meeting. Please email
your comment to sod¢ralsan.orq. If addressing a particular agenda topic,
please identify the agenda item. In addition, a Speaker/Comment Card is
available online.
4. Join the Meeting Online: To join as a virtual participant, please contact the
Secretary of the District at sod¢ralsan.orq for the meeting invite.
All comments received electronically will be provided to the Board. Please contact
the Secretary of the District's office with any questions.
ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
AWARDS AND PRESENTATIONS
1. Receive the National Association of Clean Water Agencies 2021 Peak Performance
Award - Platinum 24
(5-minute staff presentation)
Staff Recommendation: Receive the award presented by Plant Operations
Division Manager Alan Weer.
CONSENT CALENDAR
2. Approve the following:
a. September 15, 2022 Regular Board meeting minutes
b. September 22, 2022 Special Board meeting minutes
October 6, 2022 Regular Board Meeting Agenda Packet- Page 2 of 317
3. Approve expenditures incurred August 12, 2022 through September 15, 2022
4. Receive Quarterly Financial Reviewfor quarter ending June 30, 2022
5. Receive Financial Overview through the month of August 2022
6. Adopt Resolution No. 2022-073 (1) authorizing execution of three Quitclaim Deed-
Easements to relinquish rights on original easements related to the North Orinda Sewer
Renovations, Phase 8, District Project 8463 at 2 La Senda Way, 21 La Noria, and 200
Orinda Way, all located in Orinda; (2) accepting three Grant of Easement Deeds for the
new alignment; and (3) authorizing staff to record the documents with the Contra Costa
County Recorder
7. Adopt Resolution No. 2022-074 authorizing (1) execution of a Real Property Agreement
for Class 2 encroachments for the property located at 315 Tappan Terrace in Orinda, and
(2) authorizing staff to record documents with the Contra Costa County Recorder
8. Approve proposed revisions to:
1. Board Policy No. BP 005 - Statement of Investment Policy;and
2. Investment Guidelines Documents (IGD) related to the Public Agencies Post-
Retirement Health Care Plan Trust, which includes both of the following:
• IGD for the existing Other Post-Employment Benefits Trust (OPEB
Trust), and
• IGD for the Pension Prefunding Trust
9. Authorize the General Manager to execute three professional engineering services
agreements for collection system projects construction inspection under the Capital
mprovement Program, each for a three-year term, with the following firms and in amounts
not to exceed:
• I CM Group, Inc. for$1,000,000;
• Consolidated CM, Inc., for$500,000; and
• J N Engineering for$500,000
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
COVID-19 PANDEMIC RESPONSE
10. Receive update on Central San's response to COVI D-19 and other viruses
Staff Recommendation: Receive the update.
OTHER BOARD ACTION ITEMS
11. Consider approval of the 2022 Sewer System Management Plan five-year update as
mandated by the California State Water Resources Control Board
(5-minute staff presentation)
Staff Recommendation (Motion Required): Approve the 2022 Sewer System
Management Plan five-year update as presented.
October 6, 2022 Regular Board Meeting Agenda Packet- Page 3 of 317
12. Authorize the General Manager to execute a Memorandum of Understanding between
Central San and East Bay Municipal Utility District (EB MUD)to evaluate the feasibility of
various recycled water project concepts
(10-minute staff presentation)
Staff Recommendation (Motion Required): Authorize a Memorandum of
Understanding between Central San and EBMUD to evaluate recycled water
project concepts as presented.
13. Hold discussion to consider conducting in-person Board meetings in the Board Meeting
Room
Recommendation: Hold discussion and provide direction to staff as may be
applicable. (Motion may be appropriate)
14. Consider renewal of findings pursuant to the Brown Act provisions provided under
Assembly Bill 361 to continue the use of teleconference/hybrid participation for Board and
Board Committee meetings for a 30-day period effective October 7, 2022
Staff Recommendation (Motion Required): Consider the information and take one
of the following actions for the manner to conduct Board and/or Board Committee
meetings for a 30-day period effective October 7, 2022:
A. Reestablish findings of a state emergency and local health recommendations
to continue virtual/hybrid meetings pursuant to Brown Act provisions provided
under AB 361; or
B. Do not make the required findings and conduct all Board and Committee
meetings pursuant to guidelines provided under Government Code 54953.(b)(3).
15. Consider approval to delete a vacant Director of Engineering and Technical Services
position; adjust the salary of the Deputy General Manager classification from U20
($8,316.39-$10,504.26 biweekly)to U14 ($9,563.85-$12,079.90 biweekly), and add a
Deputy General Manager position
(No presentation is planned, staff will be available to answer questions)
Staff Recommendation (Motion Required): Delete a vacant Director of
Engineering and Technical Services position and add a Deputy General Manager
position with a salary adjustment from level U20 to U14, as presented.
REPORTS AND ANNOUNCEMENTS
16. General Manager- Reports
a. Receive recap of the 2022 Pollution Prevention Awards, including Recycled Water
Champions, Water Quality Community Partners, Pollution Prevention Partner, and
Pollution Prevention Award Winners
(10-minute staff presentation)
Staff Recommendation: Receive the update.
October 6, 2022 Regular Board Meeting Agenda Packet- Page 4 of 317
b. Receive update on Accessory Dwelling Unit determination and Deed Restriction
usage for such matters
(Staff will provide an update at the meeting)
Staff Recommendation: Receive the information.
17. General Manager-Announcements
a. Announcements - October 6, 2022
Staff Recommendation: Receive the announcements.
18. Counsel for the District
19. Secretary of the District
20. Board Members - Committee Minutes
a. September 14, 2022 - Engineering & Operations Committee - Chair Lauritzen and
Member Hockett
b. September 21, 2022 - Real Estate, Environmental & Planning Committee - Chair
Hockett and President Williams
C. September 27, 2022 - Finance Committee - Chair McGill and President Williams
Staff Recommendation: Receive the Committee minutes.
21. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the
stipend or for which the District paid their expenses.
a. Member Lauritzen
Member McGill
• September 22, 2022 - Sustainable Contra Costa -14th Annual Sustainability
Awards, Pleasant Hill Community Center
Member Pilecki
• September 14, 2022 - Contra Costa Local Agency Formation Commission
(LAFCO) (virtual, stipend declined)
President Pro Tem Hockett
• September 19, 2022 - Contra Costa Special Districts Association (CCSDA)
Chapter meeting (virtual)
• September 22, 2022 - Sustainable Contra Costa -14th Annual Sustainability
Awards, Pleasant Hill Community Center
Staff Recommendation: Receive the reports and announcements.
22. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement
not specifically addressed in the current Board Compensation Policy, or authorization
for conference attendance not previously approved by the Board.
October 6, 2022 Regular Board Meeting Agenda Packet- Page 5 of 317
Staff Recommendation: Consider any requests.
EMERGENCY SITUATIONS
23. Receive update to determine whether to continue or terminate the emergency situation
declared on August 4, 2022, authorizing urgent repairs to Steam Driven Aeration Blower
No. 2, in accordance with Public Contract Code Section 22050
(Staff will provide an update at the meeting)
Staff Recommendation (Motion and 4 Affirmative Votes Required): Receive the
update and either continue authorization for the emergency equipment repairs or
terminate the emergency.
REQUESTS FOR FUTURE AGENDA ITEMS
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
RECESS TO CLOSED SESSION
The Board will recess and reconvene in closed session.
Closed Session
(Not video recorded)
CLOSED SESSION
24. Personnel matters pursuant to Government Code Section 54957(b)(1) - discipline,
dismissal or release of a public employee.
25. Conference with labor negotiators pursuant to Government Code Section 54957.6 -
regarding facial masking and testing requirements.
District Negotiators:
• Roger S. Bailey, General Manager
• Kenton L. Alm, Esq., District Counsel
• Teji O'Malley, Human Resources and Organizational Development Manager
Employee Organizations:
• Employees' Association, Public Employees Union, Local One
• Management Support/Confidential Group (MS/CG)
• Management Group
RECESS TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
ADJOURNMENT
October 6, 2022 Regular Board Meeting Agenda Packet- Page 6 of 317