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Item 18.b.
CENTRALSAN
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CENTRAL CONTRA COSTA SANITARY DISTRICT
September 15, 2022
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
SUBJECT: SEPTEMBER 6, 2022 -ADMINISTRATION COMMITTEE - CHAIR PILECKI
AND MEMBER HOCKETT (ALTERNATE)
Attached are minutes of the above Committee meeting.
ATTACHMENTS:
1. Minutes of 09-06-22 meeting
September 15, 2022 Regular Board Meeting Agenda Packet- Page 98 of 104
Page 2 of 5
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4r16), CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9A553-4392
BOARD OF DIRECTORS:
REGULAR MEETING OF THE DAVID R. wILLIAMs
President
CENTRAL CONTRA COSTA BARBARA D.HOCKETT
SANITARY DISTRICT President Pro Tent
ADMINISTRATION COMMITTEE MARIAHN.LR.MCG
MICHAEL R.MCGILLLL
TAD J PILECKI
MINUTES
PHONE: (925)228-9500
FAX- (925)372-0192
Tuesday, September 6, 2022 www.centralsan.org=
1:00 P.M.
(All attendees participated via videoconference)
Committee:
Chair Tad Pilecki
Member Barbara Hockett (Alternate for Member Lauritzen)
Staff.
Roger S. Bailey, General Manager
Kent Alm, District Counsel
Katie Young, Secretary of the District
Philip Leiber, Director of Finance and Administration
Steve McDonald, Director of Operations
Benjamin Johnson, Internal Auditor
Kevin Mizuno, Finance Manager
Teji O'Malley, Human Resources and Organizational Development Manager
1. Notice
This meeting was conducted virtually in accordance with the provisions stipulated
in Assembly Bill 361 and adopted on September 1, 2022 by the Central San
Board of Directors. The agenda included instructions for options in which the public
could participate in the meeting.
2. Call Meeting to Order
Chair Pilecki called the meeting to order at 1.00 p.m.
3. Public Comments
None.
September 15, 2022 Regular Board Meeting Agenda Packet- Page 99 of 104
Page 3 of 5
Administration Committee Minutes
September 6, 2022
Page 2
4. Items for Committee Recommendation to Board
a. Review draft Position Paper to approve proposed revisions to:
1. Board Policy No. BP 005 - Statement of Investment Policy; and
2. Investment Guidelines Documents (IGD) related to the Public
Agencies Post-Retirement Health Care Plan Trust, which includes both of
the following:
• IGD for the existing Other Post-Employment Benefits Trust (OPEB
Trust), and
• IGD for the Pension Prefunding Trust
Mr. Mizuno reviewed the draft Position Paper included in the agenda
materials highlighting the proposed changes to the policy. He noted that
nearly all of the changes were cosmetic. Appendix A was added to the
policy to show a list of allowable investment types and limits.
Chair Pilecki inquired about how Central San handles the rate stabilization
fund and whether it was treated as a separate investment fund. Mr.
Mizuno responded that there is not a separate fund, but a book entry
within Operations & Maintenance (O&M) and sewer construction funds
maintained by County.
COMMITTEE ACTION: Recommended Board approval.
b. Conduct biennial review and approve proposed revisions to Board Policy
BP 033 - Conducting District Business Using Personal Account Devices
Ms. Young reviewed the proposed changes provided in the agenda
materials to the policy.
Member Hockett appreciated the complete and tidy policy.
Chair Pilecki stated that the policy was easier to follow and requested staff
add a sentence regarding attorney-client privilege documents. Mr. Alm
advised that he would work with Ms. Young to incorporate that
information.
COMMITTEE ACTION: Recommended Board approval with the
requested modification.
September 15, 2022 Regular Board Meeting Agenda Packet- Page 100 of 104
Page 4 of 5
Administration Committee Minutes
September 6, 2022
Page 3
5. Other Items
a. Receive update on Employee Benefits for Calendar Year 2023
Ms. O'Malley reviewed the memorandum included in the agenda
materials. She stated that the overall average premium increase is
approximately 4.3% resulting in an annual increase of$195,475.
Ms. O'Malley reviewed all of the other benefits (non-medical) and advised
that Delta Dental premium rates will decrease by 1.20% resulting in an
annual cost savings of$10,351.
All other benefit plans premium rates reflected no rate increase.
Ms. O'Malley advised the Committee that since the District inquires all
non-medical plan rates through Prism to get better rates. This year, the
District received $224,000 in return on dividends from 2021 and 2022.
This information will be added to the memorandum in the future.
It was announced that Central San's annual open enrollment begins
September 19 — October 14.
In response to a question posed by Member Hockett regarding monitoring
of service abuse through CaIPERS, Ms. O'Malley advised that although
Ca1PERS does keep track through actuarial valuation, the District rarely is
provided with the documentation due to confidentiality.
Chair Pilecki indicated the lower than budgeted premium cost increases
should be seen as a good news item in light concerns about potentially
much higher increases.
COMMITTEE ACTION: Received update.
6. Announcements
None.
7. Suggestions for Future Agenda Items
a. Receive list of upcoming agenda items and provide suggestions for any
other future agenda items
COMMITTEE ACTION: Received the list and provided input to staff.
September 15, 2022 Regular Board Meeting Agenda Packet- Page 101 of 104
Page 5 of 5
Administration Committee Minutes
September 6, 2022
Page 4
8. Future Scheduled Meetings
Tuesday, October 4, 2022 at 1:00 p.m.
Tuesday, November 1, 2022 at 1:00 p.m.
Tuesday, December 6, 2022 at 1:00 p.m.
9. Adjournment— at 1:24 p.m.
September 15, 2022 Regular Board Meeting Agenda Packet- Page 102 of 104