HomeMy WebLinkAbout00. BOARD AGENDA 09-15-2022 CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF
REGULAR BOARD MEETING BOARD OF DIRECTORS
AGENDA DAVID R.WILLIAMS-President
BARBARA D.HOCKETT-President Pro Tem
Thursday, September 15, 2022 MaRIAHNLAURI=N
Multi-Purpose Room MCHAEL R.ACGILL
2:30 PM TAD J.PILECKI
PHONE:(925) 228-9500
FAX(925)372-0192
www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of
the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the
record.The Board President may direct questions to any member of the audience as appropriate at any time during the
meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one
motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to
the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the
President calls for comments from the audience, except on public hearing items previously heard and closed to public
comment.The President may specify the number of minutes each person will be permitted to speak based on the
number of persons wishing to speak and the time available.After the public has commented,the item is closed to further
public comment and brought to the Board for discussion and action. There is no further comment permitted from the
audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may
address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a
future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez,
and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting
material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the
Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information
and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public
meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and
require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance
of the meeting at(925)229-7303 or kvounq@.centralsan.orq.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following
the meeting.
September 15, 2022 Regular Board Meeting Agenda Packet- Page 1 of 104
Open Session - Multi-Purpose Room
(Video recorded)
2:30 PM
Public Message - Meeting Participation Options due to COVI D-19
a. Pursuant to Government Code section 54953(e) and with findings made by the
Board of Directors on September 1, 2022 under Assembly Bill (AB) 361
provisions, this meeting will be conducted in-person with a virtual participation option.
This meeting will also be livestreamed at centralsan.ora.
Members of the public interested in participating in the meeting or providing public
comment may opt to:
1. Attend In-person: Face coverings may be required and social distancing is
recommended.
2. Teleconference: Join the meeting by conference call at: 1-209-425-2026 /
Conference I D 539 739 89#
3. Email: Comments may be emailed before or during the meeting. Please email
your comment to sodC_bcentralsan.orq. If addressing a particular agenda topic,
please identify the agenda item. In addition, a Speaker/Comment Card is
available online.
4. Join the Meeting Online: To join as a virtual participant, please contact the
Secretary of the District at sod o_centralsan.ofor the meeting invite.
All comments received electronically will be provided to the Board. Please contact
the Secretary of the District's office with any questions.
ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
AWARDS AND COMMENDATIONS
1. Adopt Resolution No. 2022-064 commending Talksics Toastmasters Club #6718 on its
35th Anniversary
Staff Recommendation (Motion Required): Adopt the proposed resolution to
commend the anniversary milestone.
2. Adopt Resolution No. 2022-065 commending Stephen J. Welch, for his service as
General Manager of the Contra Costa Water District
Staff Recommendation (Motion Required): Adopt the proposed resolution.
September 15, 2022 Regular Board Meeting Agenda Packet- Page 2 of 104
CONSENT CALENDAR
3. Approve the following:
a. September 1, 2022 Board meeting minutes
4. Adopt Resolution No. 2022-066 establishing the appropriations limit in the amount of
$136,042,949 for Fiscal Year 2022-23, in accordance with Article XI I I B of the California
Constitution, using the change in the California per capita personal income percentage and
change in population to calculate the appropriations limit
5. Approve revisions to Board Policy No. BP 033 - Conducting District Business Using
Personal Accounts and Devices
6. Authorize the General Manager to amend four existing professional engineering services
agreements under the Solids Handling Facility Improvements, Phase 1 A project for
additional design and bidding services with the following consultants in amounts not to
exceed:
• CDM Smith, Inc. for$550,000, increasing the agreement to $1,400,000;
• GHD, Inc. for$200,000, increasing the agreement to $700,000;
• ArcSine Engineering, Inc. for$200,000, increasing the agreement to $800,000; and
• HDR, Inc. for$200,000, increasing the agreement to $350,000
7. Award a construction contract in the amount of$27,606,000 to C. Overaa & Co., the
lowest responsive and responsible bidder, for the Pump Station Upgrades, Phase 2A,
District Project 8457; find the Project is exempt from the California Environmental Act;
and authorize the General Manager to amend three existing professional engineering
services agreements with the following consultants in amounts not to exceed:
• Carollo Engineers, I nc. for$1.8 million, increasing the agreement to $2 million for
construction management services;
• HDR, Inc. for$600,000, increasing the agreement to $790,000 for engineering
services during construction; and
• ArcSine Engineering, Inc. for$500,000, increasing the agreement to $650,000 for
engineering services during construction
8. Authorize a Property Purchase Agreement and adopt Resolution Nos. 2022-067 to 2022-
069 to: 1) accept a Grant Deed and a Grant of Access Easement from Martinez Refining
Company LLC, Owner of the property located at 2000 Marina Vista in Martinez, 2)
authorize execution of a Grant Deed to Martinez Refining Company LLC, and 3) authorize
staff to record the documents with the Contra Costa County Recorder; rescind prior
Resolution Nos. 2022-016 to 2022-018
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
COVID-19 PANDEMIC RESPONSE
9. Receive update on Central San's response to COVI D-19 and other viruses
(Staff will be available to answer questions)
Staff Recommendation: Receive the update.
September 15, 2022 Regular Board Meeting Agenda Packet- Page 3 of 104
OTHER BOARD ACTION ITEMS
10. Consider renewal of findings pursuant to the Brown Act provisions provided under
Assembly Bill 361 to continue the use of teleconference/hybrid participation for Board and
Board Committee meetings for a 30-day period effective September 16, 2022
Staff Recommendation (Motion Required): Consider the information and take one
of the following actions for the manner to conduct Board and/or Board Committee
meetings for a 30-day period effective September 16, 2022:
A. Reestablish findings of a state emergency and local health recommendations
to continue virtual/hybrid meetings pursuant to Brown Act provisions provided
under AB 361; or
B. Do not make the required findings and conduct all Board and Committee
meetings pursuant to guidelines provided under Government Code 54953.(b)(3).
11. Adopt Resolution No. 2022-070 encouraging and promoting pollution prevention and to
declare September 19-25, 2022 as Pollution Prevention Week at Central San
(10-minute staff presentation)
Staff Recommendation: Adopt the proposed resolution promoting and declaring
September 19-25, 2022 as Pollution Prevention Week.
12. Review assessment and hold discussion of Central San's current treasury function and
exploration of alternatives
(20-minute staff presentation)
Staff Recommendation (Motion Required): Consider the information and
direct staff to explore banking and investment management alternatives for
treasury services and provide the Board with an update at a future date,
including: 1) a specific treasury arrangement proposal, 2) an internal control risk
assessment, 3) a draft banking/treasury policy, and 4) an implementation plan, as
presented.
13. Receive update and hold discussion regarding the Juneteenth holiday
(10-minute staff presentation)
Staff Recommendation: Receive the information and hold discussion. Provide
direction to staff as applicable. (Motion may be appropriate)
REPORTS AND ANNOUNCEMENTS
14. General Manager- Reports
a. Receive update on Accessory Dwelling Unit determination and Deed Restriction
usage for such matters
(Staff will provide an update at the meeting)
Staff Recommendation: Receive the information.
September 15, 2022 Regular Board Meeting Agenda Packet- Page 4 of 104
15. General Manager-Announcements
a. Announcements - September 15, 2022
Staff Recommendation: Receive the announcements.
16. Counsel for the District
17. Secretary of the District
18. Board Members - Committee Minutes
a. August 31, 2022 - Engineering & Operations Committee - Chair Lauritzen and
Member Hockett
b. September 6, 2022 -Administration Committee - Chair Pilecki and Member Hockett
(alternate)
Staff Recommendation: Receive the Committee minutes.
19. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the
stipend or for which the District paid their expenses.
a. Member Hockett
Member Lauritzen
Member McGill
• September 11-14, 2022 - Wate Reuse California Annual Conference, San
Francisco
Member Pilecki
President Williams
Staff Recommendation: Receive the reports and announcements.
20. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement
not specifically addressed in the current Board Compensation Policy, or authorization
for conference attendance not previously approved by the Board.
Staff Recommendation: Consider any requests.
EMERGENCY SITUATIONS
21. Receive update of emergency situation declared on August 4, 2022 authorizing urgent
repairs to Steam Driven Aeration Blower No. 2, in accordance with Public Contract Code
Section 22050
(Staff will provide an update at the meeting)
Staff Recommendation (Motion and 4 Affirmative Votes Required): Receive the
update and either continue authorization for the emergency equipment repairs or
terminate the emergency.
September 15, 2022 Regular Board Meeting Agenda Packet- Page 5 of 104
REQUESTS FOR FUTURE AGENDA ITEMS
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
RECESS TO CLOSED SESSION
The Board will recess and reconvene in closed session.
Closed Session
(Not video recorded)
CLOSED SESSION
22. Conference with labor negotiators pursuant to Government Code Section 54957.6:
District Negotiators:
• Roger S. Bailey, General Manager
• Kenton L. Alm, Esq., District Counsel
• Teji O'Malley, Human Resources and Organizational Development Manager
Employee Organizations:
• Employees' Association, Public Employees Union, Local One
• Management Support/Confidential Group (MS/CG)
• Management Group
RECESS TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
ADJOURNMENT
September 15, 2022 Regular Board Meeting Agenda Packet- Page 6 of 104