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Home My WebLink AboutBOARD MINUTES 08-18-22 FCENTRAL SAN 'dA CENTRAL CONTRA • . .Y DISTRICT 5019 IMHOFF MINUTES* BOARD OF DIRECTORS. DAVID R WILLIAMS President REGULAR BOARD MEETING BAUARA D.HOCKETT Multi-Purpose Room President Pro Tem Thursday, August 18, 2022 MARIAHN.LAURITZEN 2:30 MICHAEL R MCGILL `7 pm. TAD J.PILECKI Open Session — Multi-Purpose Room (Video recorded) NOTICE This meeting was held in-person with a virtual participation option pursuant to findings made by the Board of Directors on August 4, 2022, under Assembly Bill(AB) 369 related to the ongoing COV1D-99 pandemic. The agenda provided options in which members of the public could participate. ROLL CALL A regular meeting of the Board of Directors was called to order by President Williams at 2:37 p.m. Secretary of the District Katie Young called roll: PRESENT. Members: Hockett, Lauritzen, McGill, Pilecki, Williams ABSENT.• Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. INTRODUCTIONS 1. Receive introduction to Washington, D.C. Lobbyist Marcus Faust, and an update of work performed on behalf of Central San General Manager Roger S. Bailey introduced Marcus Faust and his associates. Mr. Faust provided the Board with a summary of the presentation provided in advance of the meeting and answered several questions from the Board Members. BOARD ACTION: Welcomed Mr. Faust and associates; received update. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 70— Page 141 CENTRAL CONTRA COSTA SANITARY DISTRICT August 18, 2022 Board Meeting Minutes—Book 70-Page 142 PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. CONSENT CALENDAR 2. Approve the following: a. August 4, 2022 Board meeting minutes 3. Adopt Resolution Nos. 2022-044 through 2022-057 recognizing 2022 employee service award recipients 4. Adopt Resolution No. 2022-058 approving biennial updates to the District's Conflict of Interest Code and directing the Secretary of the District to submit the updated 2022 Conflict of Interest Code to the Contra Costa County Board of Supervisors for approval 5. Adopt (1) Resolution of Intention No. 2022-059 to initiate the formation of the Willow Drive Contractual Assessment District (CAD) No. 2022-2 for the purpose of installing sewer improvements on Willow Drive in Danville, and (2) Resolution No. 2022- 060 approving the boundary for the proposed CAD; and find the project is exempt from the California Environmental Quality Act 6. Approve revisions to Board Policy No. BP 026 - Legislative Advocacy 7. Authorize the General Manager to amend an existing professional engineering services agreement in an amount not to exceed $284,000 with Degenkolb Engineers, Inc., increasing the agreement from $50,000 to $334,000 to provide seismic design services for the Solids Handling Facility Improvements, Phase 1A, District Project 7348 BOARD ACTION: Motion was made by Member McGill and seconded by Member Lauritzen to adopt the Consent Calendar as recommended. Motion passed by unanimous roll call vote. COVID-19 PANDEMIC RESPONSE 8. Receive update on Central San's response regarding the Coronavirus (COVID-19) pandemic Communications and Government Relations Manager Emily Barnett presented the Board with the latest key updates and wastewater collection results. BOARD ACTION: Received the update. CENTRAL CONTRA COSTA SANITARY DISTRICT August 18, 2022 Board Meeting Minutes—Book 70-Page 143 OTHER BOARD ACTION ITEMS 9. Continue Board Member discussion regarding protocol for handling written public comment correspondence received as part of Board and Committee meetings; consider approval and implementation of proposed guidelines Ms. Young informed the Board that she received two public comments that were forwarded to the Board Members. She received Board guidance that the public comment received anonymously from a Central San employee was of a personnel nature and would not be read aloud. The second comment received was from Central San customer Richard Johnson who expressed his concerns of the Board choosing not to read public comments. Both comments were posted on the District's website with the agenda materials after the meeting. Member Hockett provided feedback on the draft guidelines and opined that some of the language was unnecessary and should not be included due to a negative tone perception. She suggested the Secretary of the District, who already receives the initial correspondence, should make the determination of content to be read aloud. Member Lauritzen provided an overview of how the Administration Committee approached the matter to create the guidelines. She opined that should the Board choose to make the guidelines more generic, there would then be no change to past practice and no need for these guidelines. Member Pilecki stated that the Administration Committee had no goal to censor or prevent input or comments but was concerned with personal attacks to employees. Member Lauritzen clarified that the General Manager could delegate the responsibility to the Secretary of the District as defined in the guidelines. Member Hockett inquired if all comments should be posted to the District's website. District Counsel Kent Alm stated that all comments should be posted on the website, especially those related to an agenda item. !f not related to an item on the agenda, it would then be included under public comments. Board Members requested this be included in the guidelines. Member Hockett advised that transparency is the goal, as well as prohibiting disparaging comments with no accountability which may be be hurtful. BOARD ACTION: Continued the discussion from June 16, 2022 regarding written public comment protocol. Motion was made by Member Hockett and seconded by Member Lauritzen to approve and implement the amended proposed guidelines provided. Motion passed by unanimous roll call vote. CENTRAL CONTRA COSTA SANITARY DISTRICT August 18, 2022 Board Meeting Minutes—Book 70-Page 144 LEGISLATIVE MATTERS 10. Receive update on pending legislative matters and provide direction on priority legislation Ms. Barnett briefly reviewed the key matters listed on the Central San 2022 Priority Legislative Tracking Sheet dated August 17, 2022, provided in advance of the meeting. BOARD ACTION: Received the update. REPORTS AND ANNOUNCEMENTS 11. General Manager—Announcements a. Announcements—August 18, 2022 Other than the announcements included in the agenda materials, no further announcements were made during the meeting. BOARD ACTION: Received the announcements. 12. Counsel for the District- No report. 13. Secretary of the District Ms. Young announced that on August 12, the Election Nomination Period was closed. Other than the two current Board Member incumbents, no other candidates filed nomination papers and no election would be necessary. Both incumbents, President Williams (Division 3) and Member McGill(Division 2) will be appointed in lieu of election to their respective divisions for a four-year term. Ms. Young also announced the following upcoming Committee meetings: • Finance— Tuesday, August 23 at 2:00 p.m. • Engineering & Operations— Wednesday, August 31 at 11:00 a.m. BOARD ACTION: Received the announcements. 14. Board Members- Committee Minutes a. August 2, 2022 -Administration Committee—Chair Pilecki and Member Lauritzen Member Pilecki recommended the other members review the Workforce Development presentation provided to the Administration Committee and attached to the meeting minutes, as a tremendous amount of work had been completed and the District remains successful. CENTRAL CONTRA COSTA SANITARY DISTRICT August 18, 2022 Board Meeting Minutes—Book 70-Page 145 b. August 3, 2022— Engineering & Operations Committee— Chair Lauritzen and Member Hockett BOARD ACTION: Received the Committee minutes. 15. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett August 9-12, 2022 - California Association of Sanitation Agencies (CASA)Annual Conference, Olympic Valley, California Member Lauritzen Member Lauritzen announced that she registered as a candidate in the upcoming election for the Contra Costa Water District Division 9 seat. Member McGill • August 9-12, 2022 - CASA Annual Conference, Olympic Valley, California • August 15, 2022 - Board Liaison meeting at Central San with Cassandra Strawn, California Special Districts Association (CSDA) Member McGill also provided a written report covering his announcements and other meetings. Member Pilecki August 9, 2022 City of Concord Council Meeting President Williams • August 16, 2022 - Board Liaison meeting with City of Walnut Creek's Mayor and City Manager (rescheduled) BOARD ACTION: Received the reports and announcements. 16. Board Members- Requests for Stipend/Reimbursement or Conference Attendance No requests. EMERGENCY SITUATIONS 17. Receive update of emergency situation declared on August 4, 2022 authorizing urgent repairs to Steam Driven Aeration Blower No. 2, in accordance with Public Contract Code Section 22050 Mr. Bailey provided an update and asked for a continuation of the emergency situation. CENTRAL CONTRA COSTA SANITARY DISTRICT August 18, 2022 Board Meeting Minutes-Book 70-Page 146 BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to continue prior authorization for the emergency equipment repairs. Motion passed by unanimous roll call vote. REQUESTS FOR FUTURE AGENDA ITEMS None. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) Mr. Alm announced that a closed session would be held for Items 18 and 19. RECESS TO CLOSED SESSION The Board recessed at 3:43 p.m. to reconvene in closed session. Closed Session (Not video recorded) CLOSED SESSION 18. Conference with real property negotiators pursuant to Government Code Section 54956.8 regarding APN 159-250-018, a parcel located at 135 Waterbird Way, Martinez. District Negotiators: Roger S. Bailey, Kenton L. Alm, Danea Gemmell, and Dana Lawson Negotiating Party: Gonsalves & Santucci, Inc. dba Conco, Companies Under Negotiation: Price and terms 19. Personnel matters pursuant to Government Code Section 54957(b)(1)- Performance Evaluations for following members of Executive Management Team: General Manager, Secretary of the District, and District Counsel RECESS TO OPEN SESSION The Board recessed at 5:12 p.m. to reconvene in open session. REPORT OUT OF CLOSED SESSION No reportable action. CENTRAL CONTRA COSTA SANITARY DISTRICT August 18, 2022 Board Meeting Minutes-Book 70-Page 147 ADJOURNMENT The meeting was adjourned at 5:13 p.m. 4 � David R. Williams President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Your Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California