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Home My WebLink AboutAdministration MINUTES 08-02-22 Page 2 of 9 _- 4r16), CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9A553-4392 BOARD OF DIRECTORS: REGULAR MEETING OF THE DAVID R. wILLIAMs President CENTRAL CONTRA COSTA BARBARA D.HOCKETT SANITARY DISTRICT President Pro Tent ADMINISTRATION COMMITTEE MARIAHN.LR.MCG MICHAEL R.MCGILLLL TAD J PILECKI MINUTES PHONE: (925)228-9500 FAX- (925)372-0192 Tuesday, August 2, 2022 www.centralsan.org 1:00 P.M. (All attendees participated via videoconference) Committee: Chair Tad Pilecki Member Mariah Lauritzen Staff. Roger S. Bailey, General Manager Kent Alm, District Counsel Katie Young, Secretary of the District Jean Marc Petit, Director of Engineering and Operations (joined during Item 4.a.) Philip Leiber, Director of Finance and Administration (joined during Item 4.a.) Steve McDonald, Director of Operations Benjamin Johnson, Internal Auditor (joined during Item 4.a.) Emily Barnett, Communication Services and Government Relations Manager Danea Gemmell, Planning and Development Services Division Manager (joined during Item 4.a.) Teji O'Malley, Human Resources and Organizational Development Manager Christina Gee, Management Analyst Amelia Berumen, Assistant to the Secetary of the District (left after Item 4.d.) 1. Notice This meeting was conducted virtually in accordance with the provisions stipulated in Assembly Bill 361 and adopted on July 7, 2022 by the Central San Board of Directors. The agenda included instructions for options in which the public could participate in the meeting. 2. Call Meeting to Order Chair Pilecki called the meeting to order at 1.00 p.m. August 18, 2022 Regular Board Meeting Agenda Packet- Page 63 of 76 Page 3 of 9 Administration Committee Minutes August 2, 2022 Page 2 3. Public Comments None. 4. Agenda Items a. Conduct biennial review and recommend proposed revisions to Board Policy BP 026 - Legislative Advocacy Policy Ms. Barnett reviewed the proposed changes in the policy and answered minimal questions from the Committee. COMMITTEE ACTION: Recommended Board approval. b. Review draft Position Paper to consider adopting a resolution approving biennial updates to the District's Conflict of Interest Code and directing the Secretary of the District to submit the updated 2022 Conflict of Interest Code to the Contra Costa County Board of Supervisors for approval Ms. Young reviewed the proposed changes to the Conflict of Interest Code (COI). Mr. Alm followed up with the reasoning for including the categories as it gives guidance to the filers as to why their position needs to complete the Form 700 filing. COMMITTEE ACTION: Recommended Board approval. C. Continue discussion regarding protocol for handling written public comment correspondence received as part of Board and Committee meetings The Committee reviewed the proposed guidelines included in the agenda materials. The Committee suggested minimal changes and recommended Board approval. COMMITTEE ACTION: Held discussion, provided minimal changes and recommended Board approval. d. Discuss Juneteenth holiday to provide recommendation to the Board Ms. O'Malley reviewed the presentation included in the agenda materials. She advised that staff is awaiting the passage of Assembly Bill 1655 which would make Juneteenth a state observed holiday. Ms. Barnett noted that the bill should go into effect by January 2023, if there are no delays. COMMITTEE ACTION: Received the information and held discussion. August 18, 2022 Regular Board Meeting Agenda Packet- Page 64 of 76 Page 4 of 9 Administration Committee Minutes August 2, 2022 Page 3 e. Receive report on workforce development programs and activities Ms. Gee reviewed the presentation included in the agenda materials. The Committee Members appreciated the report and were pleasantly surprised how many programs the District had. There was a discussion about having the report provided to the entire Board. It was decided that the presentation would be included in the next Board agenda packet attached to the Administration Committee minutes for ease of reference. COMMITTEE ACTION: Received the report. f. Conduct biennial review of Board Policy BP 015 - Asset Management Chair Pilecki inquired about the capitalized asset value of$5,000 or greater and requested staff look into the rationale for this amount and to also include additional language in the policy on the asset management program. Mr. Leiber indicated this had been looked at a couple of years ago, but staff would survey agencies to see where common practice is headed. Ms. Gemmell advised that staff is in the process of completing an asset management plan that will be a living document that takes a comprehensive look at the program. She stated that once the plan is completed, staff will present it to the Engineering and Operations Committee. There was a lengthy discussion about how much information and level of detail should be included in the policy. Mr. Bailey advised that he and staff would review the policy again and bring back any suggested changes, if any, to the Committee. COMMITTEE ACTION: Reviewed the policy and provided input. 5. Announcements Mr. Bailey advised the Committee that at the August 18 Board meeting, the District's lobbyist Marcus Faust will visit the District and provide the Board with upcoming legislative items and his prognosis for the November election. 6. Suggestions for Future Agenda Items a. Receive list of upcoming agenda items and provide suggestions for any other future agenda items COMMITTEE ACTION: Received the list. August 18, 2022 Regular Board Meeting Agenda Packet- Page 65 of 76 Page 5 of 9 Administration Committee Minutes August 2, 2022 Page 4 7. ANNOUNCE CLOSED SESSION Mr. Alm announced that a closed session would be held for Item 8. RECESS TO CLOSED SESSION The Committee recessed at 1:53 p.m. to reconvene in closed session. Closed Session CLOSED SESSION 8. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Roger S. Bailey, General Manager • Kenton L. Alm, Esq., District Counsel • Teji O'Malley, Human Resources and Organizational Development Manager Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group RECESS TO OPEN SESSION The Board recessed at 2:33 p.m. to reconvene in open session. 9. REPORT OUT OF CLOSED SESSION No report. 10. Future Scheduled Meetings This item was taken out of order after Item 6. Tuesday, September 6, 2022 at 1:00 p.m. Tuesday, October 4, 2022 at 1:00 p.m. Tuesday, November 1, 2022 at 1 :00 p.m. 11. Adjournment— at 2:34 p.m. August 18, 2022 Regular Board Meeting Agenda Packet- Page 66 of 76 Page 6 of 9 Item 4.e. Presentation ) --_ l WORKFORCE DEVELOPMENT PROGRAMS AND ACTIVITES Administration Committee Meeting August 2, 2022 Christina Gee, Management Analyst 1 STUDENT EDUCATION • Pipe Protectors (TK-5) • Sewer Science (laboratory for high school) t • Distance Learning . { • Teacher Academy r • Delta Discovery Voyage (co-sponsorship) • "Go with The Flow" Classroom Assembly (co-sponsorship) 12 � z 2 August 18, 2022 Regular Board Meeting Agenda Packet- Page 67 of 76 1 Page 7 of 9 STUDENT EMPLOYMENT • Internship Program I • Summer Student Program • Externship Program ' '"' -e "' ,au wxncosv snxluxv Si3TflICT.'. �, IQN.y• y® A ' 3 PUBLIC OUTREACH • Central San Academy • Treatment Plant Tours • Customer Experience Website • Pipeline - • Social media • Speakers' Bureau :y Maiaw 44 CFNTPAISAN ,gyp .�W ' 4 4 August 18, 2022 Regular Board Meeting Agenda Packet- Page 68 of 76 2 Page 8 of 9 INTERNAL WORKFORCE DEVELOPMENT • BOOST Mentorship Program • Supervisory Academy • Management Academy • Career Development Program Ali • Trainee Program • Tuition Reimbursement • Training Budget • Performance Appraisals • Clarifier Speaker Series • Innovations Fair INDUSTRY PARTNERSHIPS • BAYWORK • Presentations • Racial Equity, Diversity, and Inclusion Planning • Tours for teachers and pre-apprentices • Bay Area Consortium for Water & Wastewater Education (BACWWE) • Sponsorship for Operators-in-Training (OIT) I 6 6 August 18, 2022 Regular Board Meeting Agenda Packet- Page 69 of 76 3 Page 9 of 9 QUESTIONS? CFNTPAtSAN7 August 18, 2022 Regular Board Meeting Agenda Packet- Page 70 of 76 4