HomeMy WebLinkAbout05.b. Receive annual report on status of computer loans under Board Policy No. BP 001 Page 1 of 3
Item 5.b.
CENTRAL SAN
August 23, 2022
TO: FINANCE COMMITTEE
FROM: KEVIN MIZUNO, FINANCE MANAGER
REVIEWED BY: PHILIP LEIBER, DIRECTOR OF FINANCE AND ADMINISTRATION
ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE ANNUAL REPORT ON STATUS OF LOANS UNDER BOARD
POLICY NO. BP 001 - EMPLOYEE COMPUTER PURCHASEASSISTANCE
PROGRAM
Central San administers an Employee Computer Purchase Assistance Program, which provides
employees with a low cost funding source to purchase a personal computer and/or other authorized
technology for the purpose of improving computer skills. Board Policy(BP) 001, which provides the
framework for this program, was made effective on July 1,1995. It was last amended on February 5,
2015, and reviewed without changes on April 6, 2021.
On an annual basis, staff provides the Board with a report which includes the status of participation and
outstanding loans under the program. This memo serves as the annual report for the fiscal year ending
June 30, 2022. A copy of BP 001 is attached for reference.
Program Overview
Central San charges employee participants the Local Agency Investment Fund (LAI F) quarterly
apportionment rate most recently published at the time of loan issuance. As LAI F generally comprises a
large proportion of Central San's investment portfolio, monies loaned to employees for this program earn a
comparable rate of return as if they were invested rather than extended to employees. Accordingly, the
program is "cost neutral" to Central San ratepayers apart from staff time associated with administering it,
which largely involves: loan review, approval, and disbursements; monthly auditing/reconciliations; and an
annual review of program activities and report.
Other program highlights include the following:
• The annual total funding limit is $30,000.
• Allowable purchases under the program include desktops, laptops, tablets, printers, software, and/or
related equipment of any brand.
• Purchases must meet current District standards and be pre-approved by the Information Technology
Division Manager.
• The minimum loan amount is $600; the maximum loan amount is $2,000.
• Only one loan can be outstanding at any one time per employee.
August 23, 2022 Regular FINANCE Committee Meeting Agenda Packet- Page 138 of 146
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• The program is administered by the Finance Division.
Status of Participation and Outstanding Loans
As of June 30, 2022, the revolving loan fund had a total of$10,212 in outstanding loans, including interest.
During the fiscal year ending June 30, 2022, seven loans totaling $12,941 were extended, demonstrating
this continues to be a benefit of interest to some Central San employees.
The following utilization trend over the past five years:
Fiscal Year New Loans
--------------- ---------------
2021-22 7
2020-21 6
2019-20 6
2018-19 10
2017-18 9
Stratedc Plan Tie-In
GOAL THREE: Workforce Diversity and Development
Strategy 3- Retain skilled workers by investing in resources and opportunities for all employees to grow and thrive
GOAL FOUR: Governance and Fiscal Responsibility
Strategy 3- Maintain financial stability and sustainability
ATTACHMENTS:
1. BP 001 Employee Computer Purchase Assistance Program
August 23, 2022 Regular FINANCE Committee Meeting Agenda Packet- Page 139 of 146
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Number: BP 001
Related Procedures: AP 001
Authority: Board of Directors
Effective: July 1, 1995
Revised: February 5, 2015 CENTRALSAN
Reviewed: 02/23/17, 02/19/19, 04/06/21
Initiating Dept./Div.: Administration/Finance
BOARD POLICY
EMPLOYEE COMPUTER PURCHASE ASSISTANCE PROGRAM
PURPOSE
This policy will provide employees with a low-cost resource to purchase a personal
computer and/or other authorized hardware or software for the purpose of improving
employee computer skills.
POLICY
1. The District will provide loans to District employees under the Employee
Computer Purchase Assistance Program to purchase a personal computer
and/or other authorized hardware or software.
2. The annual funding limit for the Program is $30,000.
3. The maximum computer loan per employee under the Program is $2,000, with a
minimum of$600.
[Original Retained by the Secretary of the District]
August 23, 2022 Regular FINANCE Committee Meeting Agenda Packet- Page 140 of 146