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Home My WebLink About06. Approve revisions to Board Policy No. BP 026, Legislative Advocacy Page 1 of 5 Item 6. CENTRAL SAN BOARD OF DIRECTORS POSITION PAPER MEETING DATE: AUGUST 18, 2022 SUBJECT: APPROVE REVISIONS TO BOARD POLICY NO. BP 026 - LEGISLATIVE ADVOCACY SUBMITTED BY: INITIATING DEPARTMENT: KATIE YOUNG, SECRETARY OF THE SECRETARYOF THE DISTRICT DISTRICT Roger S. Bailey General Manager ISSUE Changes to Board policies require Board approval. The Board is asked to consider acceptance of an update that would amend the referenced Board Policy. BACKGROUND Staff brought before the Administration Committee the aforementioned Board Policy for a biennial review with proposed revisions. When revisions are recommended, the Board Policy is brought before the full Board for consideration, which is attached and shown a strikeout version. ALTERNATIVES/CONSIDERATIONS The Board could choose not to adopt the proposed revisions or provide other direction to staff. FINANCIAL IMPACTS None. COMMITTEE RECOMMENDATION The Administration Committee recommended the proposed changes at its meeting on August 2, 2022 for Board approval. August 18, 2022 Regular Board Meeting Agenda Packet- Page 44 of 76 Page 2 of 5 RECOMMENDED BOARD ACTION Approve the proposed revision to Board Policy No. BP 026 - Legislative Advocacy. ATTACHMENTS: 1. Proposed Revision to BP 026 (strikethrough) August 18, 2022 Regular Board Meeting Agenda Packet- Page 45 of 76 Page 3 of 5 Number: BP 026 Authority: Board of Directors Effective: July 21, 2016 Revised: July !9, 201-g TBD Reviewed: Jae-16, 2 August 2, 2022 Initiating Dept./Div.: Administration/Communications CENTRALSAN BOARD POLICY LEGISLATIVE ADVOCACY PURPOSE To establish a process for the District to take a position on legislation when appropriate. POLICY It is the policy of the District to take positions on proposed legislation when appropriate, and that the District's position on legislation shall be developed in accordance with the process set forth below. PROCESS In furtherance of the above policy, the following process shall be followed in determining when and how the District will take a position on legislation: 1. The General Manager has designated the Communications and Government Relations Manager to lead the District's legislative advocacy efforts. In conjunction with District and district Counsel and support from employee subject matter shall review pendingexperts, pending legislation shall be reviewed and assessed for its applicability to the District. This review process will rely on District's staff individual and collective expertise as well as engagement and participation with the ache District's numerous membership analyses organizations including, but not limited to the: California Association of Sanitation Agencies, National Association of Clean Water Agencies, Association of California Water Agencies, WateReuse, California Special Districts Association, American Water Works Association, Water Environment Federation, National Stewardship Action Council, California Product Stewardship Council, East Bay Leadership Council, California Local Agency Formation Commissions, California State Association of Counties, League of California Cities, and State/local chambers ("Member Organizations"). The District may also use other resources, as appropriate, in making the assessment. August 18, 2022 Regular Board Meeting Agenda Packet- Page 46 of 76 Page 4 of 5 Number: BP 026 LEGISLATIVE ADVOCACY Page 2 of 3 2. The assessment shall characterize legislation as: • Having direct impact on the District's mission, vision, values, and goals • Being of general interest or indirect impact to-on the District's mission, vision, values, and goals or • Having no interest or applicability onto the District's mission, vision, values, and goals Direct Impact on the District's Mission If legislation is deemed to have a direct impact on the District's mission, vision, values, and goals -and is considered policy: A. The General Manage Communications and Government Relations Manager shall present the the-legislation to the Board. The action may include a recommendation from the Communications and Government Relations Manager General Manager-for an ge for the position to be taken by the District. This recommendation may or may not align with the position taken by Member Organization(s). B. The District's Board of Directors, in consideration of the Communications and Government Relations Manager'sGenera4 Manag input, shall determine the position to be taken by the District. General Interest to the District If legislation is deemed to be of general interest and applicability to the District, and/or a position has been taken on the legislation by one of the Member Organizations and that Member Organization requests that the District take action advocating its position, the Communications and Government Relations Manager, with approval from the General Manager, General Manager will take a position consistent with the best interest of the District. If the Communications and Government Relations Manager General Maga e does so, a summary of the actions taken and any correspondence sent in support of positions taken by t he Member Organization, shall be communicated to the Board of Directors as soon as practicable. Having No Interest or Applicability to the District If legislation is deemed to have no interest or applicability to the District, no action will be taken by the Communications and Government Relations ManagerGeneral Maga e When Time-Sensitive Action is Necessary If the Communications and Government Relations Manager with agreement from the General Manager determines that it is critical for the District to take a position on legislation and there is insufficient time to follow the process outlined above, the Communications and Government Relations Manager, August 18, 2022 Regular Board Meeting Agenda Packet- Page 47 of 76 Page 5 of 5 Number: BP 026 LEGISLATIVE ADVOCACY Page 3 of 3 with the General Manager Manager's approval, is authorized to take a position on behalf of the District that is in the best interests of the District, and notify the Board as soon as practicable following the decision. The Communications and Government Relations Manager General Manager will keep eaGhBoard member members informed throughout the process. 3. If the District takes a position on legislation, it shall be one of the following positions: A. Support: The legislation, if passed, will have a direct and positive effect on the District. B. Support if Amended: The legislation, if amended to address specific shortcomings identified by the District, will have a direct and positive effect on the District. C. Watch The legislation will be monitored as it progresses through the legislative process, but no action will be taken at this time. Action may be taken at a later date. D. Neutral: The legislation neither has a positive effect nor detrimental effect on the District. The District shall identify its position as neutral, if asked. E. Oppose Unless Amended: The legislation, unless amended to address specific shortcomings identified by the District, will have a direct and detrimental effect on the District. F. Oppose: The legislation, if passed, will have a direct and detrimental effect on the District. 4. The Communications and Government Relations Manager General Manage will express a position other than neutral by one or more of the following ways: letter, email, in-person, telephone communications, and/or similar efforts in support of the District's taken position. 5. At the end of each legislative session, the Communications and Government Relations Manager General Manager will produce a summary report on key legislation relevant to the District. [Original Retained by the Secretary of the District] August 18, 2022 Regular Board Meeting Agenda Packet- Page 48 of 76