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HomeMy WebLinkAboutBOARD MINUTES 07-21-22 CENTRAL SAN CONTRACENTRAL • IMHOFF PLACE, MARTINEZ, CA 9A553-A392 MINUTES* BOARD OF DIRECTORS: DAVID R. WILLIAMS President REGULAR BOARD MEETING BARBARA D.HOCKETT Virtual Meeting President Pro Tent Thursday, July 21, 2022 MARIAHN LAURITZEN 2:30 p.m. M>cHTA�JPiEcKI Open Session (Video recorded) NOTICE This meeting was held virtually pursuant to findings made by the Board of Directors on July 7, 2022, under Assembly Bill (AB) 361 related to the ongoing COVID-19 pandemic. The agenda provided options in which members of the public could participate. ROLL CALL A regular meeting of the Board of Directors was called to order by President Williams at 2:30 p.m. Secretary of the District Katie Young called roll: PRESENT: Members: Hockett, Lauritzen, McGill, Pilecki, Williams ABSENT: Members. None PLEDGE OF ALLEGIANCE Ms. Young recited the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 70— Page 125 CENTRAL CONTRA COSTA SANITARY DISTRICT July 21, 2022 Board Meeting Minutes—Book 70-Page 126 CONSENT CALENDAR 1. Approve the following: a. July 7, 2022 Board meeting minutes 2. Approve revisions to Board Policy No. BP 004 — Integrated Pest Management 3. Approve revisions to Board Policy No. BP 019 — Recycled Water 4. Approve revisions to Board Policy No. BP 023 — Board Ethics and Conduct 5. Approve revisions to Board Policy No. BP 031 — Use of Temporary Employees 6. Approve revisions to Board Policy No. BP 040 — Electronic Signatures and Approvals 7. Approve revisions to Board Policy No. BP 041 — Pension Funding 8. Authorize the General Manager to execute a professional consulting services agreement in an amount not to exceed $230,000 with Guidepost Solutions, LLC to provide as-needed security and technology assistance for District projects 9. Award a construction contract in the amount of$1,140,000 to Alex Kushner General, Inc., the lowest responsive and responsible bidder, for the Laboratory Roof and Seismic Upgrades, District Project 100008; and find the project is exempt from the California Environmental Quality Act Member Hockett requested Item 4 be pulled from the Consent Calendar for discussion. BOARD ACTION: Motion was made by Member Lauritzen and seconded by Member McGill to adopt Items 1-3 and 5-9 on the Consent Calendar as recommended. Motion passed by unanimous roll call vote. In regard to Item 4, Member Hockett asked for further clarification on the language added to section B.1.b regarding non-verbal disparaging comments. There was general consensus that those cues could include various actions, such as eye movements, looks, and body language. Member Hockett opined that an individual's non-verbal response may come without thinking and Members should provide some grace during the meetings. BOARD ACTION: Motion was made by Member McGill and seconded by Member Lauritzen to approve Item 4 on the Consent Calendar as recommended. Motion passed by unanimous roll call vote. CENTRAL CONTRA COSTA SANITARY DISTRICT July 21, 2022 Board Meeting Minutes—Book 70-Page 127 PUBLIC HEARINGS 10. Conduct a public hearing to consider placing the following charges for Fiscal Year (FY) 2022-23 on the Contra Costa County tax roll for collection: • Sewer Service Charges • Assessments for Contractual Assessment Districts and Alhambra Valley Assessment Districts • Charges for other fee installment payment programs Resolution No. 2022-038 for adoption President Williams opened the public hearing. There being no public comment, the hearing was immediately closed. President Williams invited Board discussion. Member Pilecki inquired the amount Central San receives from the various fees collected through the County. Senior Engineer Thomas Brightbill advised that approximately$110 million is collected in actual sewer service charges. BOARD ACTION: Conducted a public hearing. Motion was made by Member Pilecki and seconded by Member Lauritzen to adopt Resolution No. 2022-038, as presented. Motion passed by unanimous roll call vote. OTHER BOARD ACTION ITEM 11. Adopt Resolution No. 2022-039 authorizing a grant application to the California Department of Resources Recycling and Recovery (CalRecycle) enabling the Household Hazardous Waste (HHW) Collection Facility to collect marine flares through special collection events Household Hazardous Waste Program Administrator David Wyatt reviewed the brief presentation included in the agenda materials. Staff requested the Board approve a resolution to authorize a grant application to the California Department of Resources Recycling and Recovery enabling the HHW Collection Facility to collect marine flares through special collection events. Mr. Wyatt advised the Board that marine flares are similar to fireworks but are considered explosive; the Coast Guard requires new flares every three years which requires an avenue for proper disposal. In response to a question posed by Member McGill regarding the disposal of fireworks, Mr. Wyatt advised that a local fire station can accept and dispose those type of items. BOARD ACTION: Motion was made by Member Lauritzen and seconded by Member Pilecki to adopt Resolution No. 2022-039 authorizing submittal of a regional grant application to CalRecycle as presented. Motion passed by unanimous roll call vote. CENTRAL CONTRA COSTA SANITARY DISTRICT July 21, 2022 Board Meeting Minutes—Book 70-Page 128 12. Receive information on Juneteenth holiday for discussion Human Resources and Organizational Development Manager Teji O'Malley reviewed the presentation included in the agenda materials. Member Pilecki questioned what kind of action the Board was allowed to take at this meeting. District Counsel Kent Alm advised that the Board could provide staff or the Administration Committee with direction, including a future closed session since a meet and confer would need to happen with the bargaining units. He further stated that no formal action could be taken today. Member McGill suggested making a motion to have this item discussed at a future Administration Committee meeting and mentioned that at the last Board meeting there were two public comments received regarding the holiday. He inquired if the Board had received any more comments since that time. Ms. Young responded that no further public comments had been received. Member McGill suggested potential outreach to the community. In response to a question posed by Member Hockett regarding the financial impact of an additional vacation day, Director of Administration and Finance Philip Leiber advised that it would be approximately $178,000 for an additional holiday. Member Lauritzen opined that she is in favor of adding an additional holiday as an education and remembrance holiday. She stated she was not in favor of using it as a floating holiday and opined it devalues the holiday. President Williams stated that he is supportive of Member McGill's suggestion in bringing this item to the Administration Committee to flesh out any issues, such as meet and confer, alternatives, and cost. In response to a question posed by Member Hockett regarding the number of floating holidays employees currently receive, Ms. O'Malley advised that the District provides no floating holidays. Local One receives eight hours of birthday leave. The Management Support Confidential Group (MS/CG) received 24 hours of administration leave. The Managers receive 40 hours of administration leave and the unrepresented group receives 80 hours of leave. BOARD ACTION: Received the information and held a discussion. Motion was made by Member Pilecki and seconded by Member Hockett to add a discussion item to a future Administration Committee meeting agenda. President Williams requested a survey also be provided to the Committee of what other sister agencies do regarding all holidays. CENTRAL CONTRA COSTA SANITARY DISTRICT July 21, 2022 Board Meeting Minutes—Book 70-Page 129 COVID-19 PANDEMIC RESPONSE 13. Receive update on Central San's response regarding the Coronavirus (COVID-19) pandemic Communications and Government Relations Manager Emily Barnett reviewed the presentation included in agenda materials. There was a discussion about the different virus mutations. Member Lauritzen expressed gratitude for the wastewater data and encouraged all to get a vaccine or booster. BOARD ACTION: Received the update. REPORTS AND ANNOUNCEMENTS 14. General Manager— Reports a. Receive Accounts Payable Internal Audit Report Internal Auditor Benjamin Johnson reviewed the presentation included in the agenda materials regarding the accounts payable internal audit. Member Pilecki advised the Board that during the review of this item at the Finance Committee he expressed his concern about the County continuing as the treasury on behalf of the District. General Manager Roger S. Bailey stated that staff will continue internal discussion regarding conducting business with the County as treasury versus private institutions and will report back to the Finance Committee with recommendations when appropriate. BOARD ACTION: Received the report. b. Receive Internal Audit Biannual Findings Report for the Second Half of Fiscal Year 2021-22 Mr. Johnson reviewed the presentation included in the agenda materials. Member McGill requested a time for the internal auditor to meet with the Board. Mr. Bailey agreed that the Board Members should have an opportunity to meet with the independent auditor out of the presence of the management team in order to ask questions and discuss any items of concern. Mr. Bailey thanked Mr. Johnson for his hard work on an important standard practice that is now in place. CENTRAL CONTRA COSTA SANITARY DISTRICT July 21, 2022 Board Meeting Minutes—Book 70-Page 130 There was further discussion regarding a meeting with the internal auditor. Mr. Bailey advised that staff would discuss this option internally and provide suggestions at a future meeting. BOARD ACTION: Received the report. C. Receive list of pending Board and Standing Committee future agenda items BOARD ACTION: Received the list. 15. General Manager—Announcements a. Announcements — July 21, 2022 Other than the announcements provided with the agenda materials, Mr. Bailey stated Director of Engineering and Technical Services Jean-Marc Petit rescinded his retirement notice and decided to continue to work at the District. BOARD ACTION: Received the announcements. 16. Counsel for the District - No report. 17. Secretary of the District Ms. Young announced the following upcoming Committee meetings. • Finance — Tuesday, July 26 at 2:00 p.m. • Administration — Tuesday, August 2 at 1.00 p.m. • Engineering & Operations — Wednesday, August 3 at 11:00 a.m. Ms. Young also announced the following matters regarding the November 2022 election.- The lection.The nomination period for two Central San Board Member seats (Divisions 2 and 3) is now open and will close Friday, August 12. • The District's share of the candidate statement costs has been determined and provided by the County; $1,206.24 for Division 2 and $1,222.08 for Division 3, per candidate. Finally, Ms. Young announced that she will be out-of-office from Monday, July 24 until Monday, August 1 and that Assistant to the Secretary of the District Amelia Berumen would be acting District Secretary in her absence. BOARD ACTION: Received the announcements. CENTRAL CONTRA COSTA SANITARY DISTRICT July 21, 2022 Board Meeting Minutes—Book 70-Page 131 18. Board Members - Committee Minutes a. July 5, 2022 - Administration Committee — Chair Pilecki and Member Lauritzen b. July 6, 2022 - Engineering & Operations Committee — Chair Lauritzen and Member Hockett BOARD ACTION: Received the Committee minutes. 19. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett • July 11, 2022 — Contra Costa Special Districts Association (CCSDA) Chapter Meeting, Dublin Member Lauritzen - No report. Member McGill Member McGill provided a written report covering his announcements and other meetings. Member Pilecki Member Pilecki announced that retiree George Fowler, whose many contributions are still in use today, passed away on July 2nd and requested today's meeting be adjourned in his honor. President Williams • July 12, 2022 — Board Liaison meeting with Golden Rain Foundation, Rossmoor BOARD ACTION: Received the reports and announcements. 20. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. CENTRAL CONTRA COSTA SANITARY DISTRICT July 21, 2022 Board Meeting Minutes—Book 70-Page 132 ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) Mr. Alm announced that a closed session would be held for Items 21 and 22. RECESS TO CLOSED SESSION The Board recessed at 3:55 p.m. to reconvene in closed session. Closed Session (Not video recorded) CLOSED SESSION 21. Conference with Legal Counsel - Anticipated litigation exposure pursuant to Government Code Section 54956.9(e)(3); one potential case: Pamela West 22. Personnel matters pursuant to Government Code Section 54957(b)(1) - Performance Evaluations for following members of Executive Management Team: General Manager, Secretary of the District, and District Counsel RECESS TO OPEN SESSION The Board recessed at 6:01 p.m. to reconvene in open session. REPORT OUT OF CLOSED SESSION No report. ADJOURNMENT In remembrance of Central San retiree George Fowler, the meeting was adjourned at 6:02 p.m. David R. Williams President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: kafit, (qo Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California