HomeMy WebLinkAbout00. BOARD AGENDA 08-04-2022 CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF
REGULAR BOARD MEETING BOARD OF DIRECTORS
AGENDA DAVID R.WILLIAMS-President
BARBARA D.HOCKETT-President Pro Tem
Thursday,August 4, 2022 WRIAHN.LAURI=N
Virtual Meeting MCHAEL R.ACGILL
2:30 PM TAD J.PILECKI
PHONE:(925) 228-9500
FAX(925)372-0192
www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of
the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the
record.The Board President may direct questions to any member of the audience as appropriate at any time during the
meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one
motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to
the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the
President calls for comments from the audience, except on public hearing items previously heard and closed to public
comment.The President may specify the number of minutes each person will be permitted to speak based on the
number of persons wishing to speak and the time available.After the public has commented,the item is closed to further
public comment and brought to the Board for discussion and action. There is no further comment permitted from the
audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may
address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a
future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez,
and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting
material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the
Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information
and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public
meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and
require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance
of the meeting at(925)229-7303 or kvounq@.centralsan.orq.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following
the meeting.
August 4, 2022 Regular Board Meeting Agenda Packet- Page 1 of 94
Open Session -Virtual Meeting
(Video recorded)
2:30 PM
Meeting Participation Options due to COVI D-19
a. Pursuant to Government Code section 54953(e) and with findings made under
Assembly Bill (AB) 361 provisions by the Board on July 7, 2022, this meeting will be
conducted virtually.
Members of the public interested in meeting participation or providing public
comment may opt to:
1. Teleconference: Join the meeting by conference call at: 1-209-425-2026 /
Conference I D 102 648 840#
2. Email: This meeting will be livestreamed at centralsan.ora. Comments may be
emailed before or during the meeting. Please email your comment to
sod¢ralsan.orq. If addressing a particular agenda topic, please identify
the agenda item. In addition, a Speaker/Comment Card is available online.
3. Join the Meeting Online: To join the meeting as a virtual participant, please
contact the Secretary of the District at sods_@centralsan.orq for the meeting
invite.
All comments received electronically will be provided to the Board Members. Please
contact the Secretary of the District's office with any questions.
ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
CONSENT CALENDAR
1. Approve the following:
a. July 21, 2022 Board meeting minutes
2. Approve expenditures incurred June 10, 2022 through July 15, 2022
3. Set a public notice for September 15, 2022 at 2:30 p.m. to consider establishing the
Fiscal Year 2022-23 Appropriations Limit
4. Approve revisions to Board Policy No. BP 014 - District-Owned Mobile Computing Devices
for Board Members
5. Adopt Resolution No. 2022-040 accepting an irrevocable offer of dedication for a sanitary
sewer easement from The Mill on Brown, LLC related to Job 6709 in Lafayette, and
authorizing staff to record the resolution with the Contra Costa County Recorder
August 4, 2022 Regular Board Meeting Agenda Packet- Page 2 of 94
6. Adopt Resolution No. 2022-041 accepting 1) irrevocable offers of dedication to Central
San for sanitary sewer easements from Summerhill Homes, LLC and Paul J. Kline Trust;
and 2) irrevocable offers of dedication on a subdivision map for public purposes with
public sewers from Summerhill Homes, LLC as related to Job 6562 in Moraga, and
authorizing staff to record the resolution with the Contra Costa County Recorder
7. Adopt Resolution No. 2022-042 accepting irrevocable offers of dedication of real property
interests for public sewer purposes and for sanitary sewer easements from Faria
Preserve, LLC related to Job 6607 in San Ramon, and authorizing staff to record the
resolution with the Contra Costa County Recorder
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
HEARINGS
8. Conduct a hearing and consider adopting Resolution No. 2022-043 authorizing staff to
record a Notice of Uninspected Sewer Work against the property located at 1721 3rd
Avenue in Walnut Creek with the Contra Costa County Recorder
(No presentation is planned; staff will be available to answer questions)
Staff Recommendation (Motion Required): Conduct a hearing.Adopt the
proposed resolution authorizing the recording of a Notice of Uninspected Sewer
Work against the property located at 1721 3rd Avenue in Walnut Creek.
BOARD OVERVIEW OF FIDUCIARYRESPONSIBILITIES
9. Receive overview of Deferred Compensation Plan Fiduciary Responsibilities
(20-minute presentation; Guest Co-Presenter. Mindy Harris, NFP Retirement)
Staff Recommendation: Receive the information.
COVID-19 PANDEMIC RESPONSE
10. Receive update on Central San's Coronavirus (COVI D-19) pandemic response
(Staff will be available to answer questions)
Staff Recommendation: Receive the update.
OTHER BOARD ACTION ITEMS
11. Consider renewal of findings pursuant to the Brown Act provisions provided under
Assembly Bill 361 to continue the use of teleconference/hybrid participation for Board and
Board Committee meetings for a 30-day period effective August 5, 2022
(No presentation is planned)
Staff Recommendation (Motion Required): Consider the information and take one
of the following actions for the manner to conduct Board and/or Board Committee
meetings for a 30-day period effective August 5, 2022:
A. Reestablish findings of a state emergency and local health recommendations
to continue virtual/hybrid meetings pursuant to Brown Act provisions provided
under AB 361; or
August 4, 2022 Regular Board Meeting Agenda Packet- Page 3 of 94
B. Do not make the required findings and conduct all Board and Committee
meetings pursuant to guidelines provided under Government Code 54953.(b)(3).
12. Authorize the General Manager to amend an existing contract in an amount not to exceed
$39,500 with J.T. Thorpe & Son, Inc., increasing the cost ceiling to $236,900 for
completed repairs to the multiple hearth furnace refractory
(No presentation is planned; staff will be available to answer questions)
Staff Recommendation (Motion Required): Authorize an increase in an amount of
not to exceed $39,500 to an existing contract with J.T. Thorpe & Son, Inc. for
multiple hearth furnace repair services.
LEGISLATIVE MATTERS
13. Receive update on pending legislative matters and provide direction on priority legislation
(5-minute staff presentation)
Staff Recommendation: Receive the update. (Motion Required) Provide direction
to staff as appropriate, including any additional legislative matters arising after
posting of the agenda packet.
REPORTS AND ANNOUNCEMENTS
14. General Manager-Announcements
a. Announcements -August 4, 2022
Staff Recommendation: Receive the announcements.
15. Counsel for the District
16. Secretary of the District
17. Board Members - Committee Minutes
a. July 18, 2022 - Special Administration Committee - Chair Pilecki and Member
Lauritzen
b. July 20, 2022 - Real Estate, Environmental & Planning Committee - Chair Hockett
and President Williams
C. July 26, 2022 - Finance Committee - Chair McGill and President Williams
Staff Recommendation: Receive the Committee minutes.
18. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the
stipend or for which the District paid their expenses.
a. Member Hockett
• July 27, 2022 - State of the County Address with Supervisor District 2-
Candance Anderson, Danville
August 4, 2022 Regular Board Meeting Agenda Packet- Page 4 of 94
Member Lauritzen
Member McGill
Member Pilecki
President Williams
Staff Recommendation: Receive the reports and announcements.
19. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement
not specifically addressed in the current Board Compensation Policy, or authorization
for conference attendance not previously approved by the Board.
Staff Recommendation: Consider any requests.
EMERGENCY SITUATIONS
20. Declare an emergency and ratify the General Manager's actions under Public Code
22050 to direct Conhagen Rotating Equipment Specialists to perform emergency repairs
on the Steam Driven Aeration Blower No. 2; and authorize the General Manager to
increase an existing contract in an amount not to exceed $412,600 with Conhagen
Rotating Equipment Specialists, increasing the cost ceiling to $550,000, to perform the
required repairs
(No presentation is planned; staff will be available to answer questions)
Staff Recommendation (Motion and 4 Affirmative Votes Required):
A. Declare an emergency and ratify the General Manager's actions under Public
Code 22050 to perform emergency repairs on the Steam Drive Aeration Blower
No. 2; and
B. Authorize an increase an existing contract in an amount not to exceed
$412,600 with Conhagen Rotating Equipment Specialists, increasing the cost
ceiling up to $550,000, to perform the required repairs.
REQUESTS FOR FUTURE AGENDA ITEMS
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
RECESS TO CLOSED SESSION
The Board will recess and reconvene in closed session.
Closed Session
(Not video recorded)
CLOSED SESSION
21. Personnel matters pursuant to Government Code Section 54957(b)(1) - Performance
Evaluations for following members of Executive Management Team: General Manager,
Secretary of the District, and District Counsel
August 4, 2022 Regular Board Meeting Agenda Packet- Page 5 of 94
RECESS TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
ADJOURNMENT
August 4, 2022 Regular Board Meeting Agenda Packet- Page 6 of 94