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� CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9AS53-4392
REGULAR MEETING OF THE BOARD OTDIRECTOR
WILLIAMS DAVID R. WILLIAMS
CENTRAL CONTRA COSTA President
SANITARY DISTRICT BARBARAD.HOCKETT
President Pro Tem
ENGINEERING & OPERATIONS MARIAHNLAURITZEN
COMMITTEE MICHAEL R.MCGILL
TAD J PILECKI
MINUTES PHONE: (925)228-9500
TAX.- (925)372-0192
Wednesday, July 6, 2022 www.centralsan.org
11:00 a.m.
(All attendees participated via videoconference)
Committee:
Chair Mariah Lauritzen
Member Barbara Hockett
Staff.
Roger S. Bailey, General Manager (joined during Item 4.a.)
Katie Young, Secretary of the District
Philip Leiber, Director of Finance and Administration (joined during Item 4.a.)
Jean-Marc Petit, Director of Engineering and Technical Services
Edgar Lopez, Capital Projects Division Manager
Kevin Mizuno, Finance Manager (joined during Item 5.a.)
Nate Hodges, Senior Engineer (left after Item 4.a.)
Sasha Mestetsky, Senior Engineer
Craig Mizutani, Senior Engineer (joined during Item 4.a.)
Michael Cunningham, Associate Engineer (left after Item 4.a.)
Shari Deutsch, Risk Management Administrator (left after Item 4.b.)
Amelia Berumen, Assistant to the Secretary of the District
1. Notice
This meeting was conducted virtually in accordance with the provisions stipulated
in Assembly Bill 361 and adopted on June 16, 2022, by the Central San Board of
Directors. The agenda included instructions for options in which the public could
participate in the meeting.
2. Call Meeting to Order
Chair Lauritzen called the meeting to order at 11:00 a.m.
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Engineering & Operations Committee Minutes
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3. Public Comments
No public comments.
4. Items for Committee Recommendation to Board
a. Review draft Position Paper to award a construction contract in the
amount of$1,140,000 to Alex Kushner General, Inc., the lowest
responsive and responsible bidder, for the Laboratory Roof and Seismic
Upgrades, District Project 100008; and find the project is exempt from the
California Environmental Quality Act
Mr. Lopez presented the draft Position Paper and project specifics as
provided in the agenda materials. He first acknowledged the project
engineering team of Mr. Cunningham (Planning Division) and Mr. Hodges
(Capital Projects).
Mr. Lopez reviewed the details of the bid versus engineer's estimate
discrepancy; that being the project scope related to the roof rather than
the seismic improvements work. Staff confirmed the bid amount with the
contractor and they were comfortable with the bid as submitted. Mr. Lopez
provided an overview of the roof work challenges; complicated scope and
area, existing large equipment on platforms, and an increase in cost of the
membrane roofing material from last year's cost estimate. He responded
to limited questions from the Committee.
Overall, the project is approximately 10% over budget, including
construction management, permits, and contingency. There is sufficient
contingency budget available to cover the shortage and would be within
the General Manager's Delegation of Authority. Staff recommends moving
forward with the award instead of doing a rebid of the project, which may
only increase the cost further.
COMMITTEE ACTION: Recommended Board approval.
b. Review draft Position Paper to authorize the General Manager to execute
a professional consulting agreement in an amount not to exceed
$230,000 with Guidepost Solutions, LLC to provide as-needed security
and technology consulting for District projects
Prior to presenting the information provided in the agenda materials,
Mr. Lopez acknowledged Mr. Mizutani for his work to lead the Request for
Qualifications (RFQ) process, which was a team effort with other divisions
including Risk Management. He also explained that Guidepost Solutions,
LLC (Guidepost) is a large firm with a local office in Walnut Creek.
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Guidepost has worked with other Bay Area agencies similar to Central San;
they have certified security-specialized engineers and a deep wealth of
industry knowledge.
In addition to the needs of Risk Management and the internal
Security Committee, Capital Projects requires the assistance of a
consultant to create improved standard project specifications to address
new technology and other details. The consultant will also assist with
strategies to address planning level estimates for various security
components and consider other alternatives that could provide the desired
results that are currently lacking in the current design/construction designs.
Ms. Deutsch stated that the Security Committee is interested in having a
comprehensive set of physical security standards as a risk tool. She
continued that this would allow Capital Projects to do an updated risk
assessment (i.e., identify the purpose of a structure, use, reuse, minimum
perimeter security, and provide consistency for new construction and
retrofit) rather than reinvent the wheel with each project. Ms. Deutsch
reiterated that physical security standards is key.
Staff responded to minimal questions. Member Hockett commented this
was a great plan to take a comprehensive review of what is needed.
COMMITTEE ACTION: Recommended Board approval.
5. Other Items
a. Receive annual Capital Improvement Program status report
Mr. Petit provided an overview of an internal joint-division meeting that
was held in March 2022 to discuss the Capital Improvement Program and
reviewed the subject points addressed in that meeting, as provided in the
agenda materials. This joint meeting was the start of what will become a
semi-annual/annual review moving forward.
Mr. Bailey stated this exercise not only reviewed best practices, but also
performed an internal audit that accomplishments and goals set by the
Board were being completed as projected and in a wise fashion for all
stakeholders. It is the ultimate goal that customers feel well serviced and,
internally, staff feels the program is going as well as it should. Included in
this assessment was a review of consultants that are hired to assist the
District but also evaluated how staff estimated the consultants would rate
working for Central San. The District spends a lot of funds on capital
improvement projects and, as a result, the Board may be asked increase
rates to cover these costs. As such, projects must be executed on time,
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otherwise it may be viewed that rates were increased prematurely.
Therefore, going through this exercise on an annual basis will be a
worthwhile practice.
Member Hockett commented that there have been many discussions and
directions in which the District will head with solids handling in the future,
but felt that the District has changed course and she was not sure where
that now leads. Mr. Petit stated the current course is to improve the
existing solids treatment facilities (Phase 1) and elaborated on the various
phases that the Solids Handling Facility Improvements (Solids Project) will
take, which will be ongoing and take a few years to derive at the final
approach. Phase 1A will replace the centrifuge and cake pumps, and
address the scrubbers. However, the process has already started with the
selection of Brown and Caldwell last December to lead an analysis for the
second phase of the project. Phase 2 will analyze the future of handling,
treatment, and disposal of solids and extracting energy from that process.
Chair Lauritzen inquired whether the Solids Project design audit was to
measure strengths and weaknesses. Mr. Petit responded that the process
provides engagement of the stakeholders and an increase in metrics but
that the criteria will need to be applied.
Mr. Lopez concluded that the joint-meeting was a great idea; however, he
noted staff has numerous meetings throughout the year to address similar
reviews, albeit on a smaller scale. These meetings are helpful and will
continue to address items that change in order to find better processes.
He stated the Solids Project may have added a wrinkle, but staff will find a
manner to ensure it all gets completed.
The Committee thanked all staff for their work.
COMMITTEE ACTION: Received the update.
6. Announcements
None.
7. Suggestions for Future Agenda Items
a. Receive list of upcoming agenda items and provide suggestions for any
other future agenda items
Mr. Petit suggested a Committee agenda item for a virtual tour of the
Membrane Pilot Project that staff videotaped prior to project demobilization.
Ms. Young stated for time management, an agenda item could instead be
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scheduled for a Board meeting since other Board Members had expressed
interest in the tour when it was originally to be conducted in person.
COMMITTEE ACTION: Received the list.
8. Future Scheduled Meetings
Wednesday, August 3, 2022 at 11:00 a.m.
Wednesday, August 31, 2022 at 11:00 a.m.
Wednesday, September 14, 2022 at 11:00 a.m.
9. Adjournment— at 11:51 a.m. — Chair Lauritzen adjourned the meeting in honor of
this being Mr. Petit's final Committee meeting before retirement.
July 21, 2022 Regular Board Meeting Agenda Packet- Page 113 of 113 Amended Agenda