HomeMy WebLinkAbout14.c. Receive list of pending Board and Standing Committee future agenda items Page 1 of 5
Item 14.c.
CENTRALSAN
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CENTRAL CONTRA COSTA SANITARY DISTRICT
July 21, 2022
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE LIST OF PENDING BOARD AND STANDING COMMITTEE
FUTURE AGENDA ITEMS
Attached for information only is a listing of the Board and Standing Committee future agenda items
currently being tracked by staff.
ATTACHMENTS:
1. Listing of Board and Committee future agenda items
July 21, 2022 Regular Board Meeting Agenda Packet- Page 90 of 113 Amended Agenda
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CENTRAL SAN
Board and Committee Future Agenda Items — July 21, 2022
The following list is a snapshot of Board and Committee future meeting agenda items as of the date this
agenda was published. The projected dates are subject to change. The items listed are for informational
purposes only; they are not agendized for discussion at this meeting.
Item Description Origin Date of Projected
Origin Date
"BOARD
1. Accessory Dwelling Unit (ADU) Determination and BOARD 7/1/21 8/4/22
Deed Restriction Usage: Revisit topic after one year's (Member Pilecki)
time from last discussion on July 1, 2021
2. Overview of Fiduciary Responsibilities: Receive FINANCE 6/22/22 8/4/22
informational overview of Board Member responsibilities Committee
(Member McGill)
3. NACWA Peak Performance Award — Platinum 24 8/18/22
4. Introduction to Lobbyist Marcus Faust, Esq.: Receive 8/18/22
introduction and update of work on behalf of the District
5. Conflict of Interest Policy: Approve proposed policy Biennial 8/18/22
updates
6. Board Self-Evaluation Workshop Annual 9/1/22
7. FY2022-23 Appropriations Limit: Adopt resolution Annual 9/15/22
establishing the Appropriations Limit for new fiscal year
8. HHW Annual Report: Receive FY 2021-22 Household Annual 9/15/22
Hazardous Waste (HHW) Annual Report
g. Pollution Prevention Week: Adopt a Resolution 9/15/22
encouraging and promoting pollution prevention and
declaring September 19-25, 2022, as Pollution
Prevention Week
10. Recycled Water Exchange Program: Receive update BOARD 6/17/21 Fall 2022
on project status, feasibility, etc. (Member Pilecki)
11. UAAL Update: Receive an annual update of unfunded BOARD Fall 2022
actuarial accrued liability (UAAL)
12. Membrane Pilot Project Virtual Tour: Receive virtual Staff TBD
tour of the pilot project
13. Board Members' Role in Emergency Situations BOARD TBD
Workshop: Receive overview of the Board Members'
Role in Emergency Situations
14. Recreational Vehicle (RV) Receiving Station ADMIN 4/6/21 TBD
Operation Pilot Program: Gain concurrence on Committee
direction of station operation. (Pending construction)
15. Workforce Development Activities: Receive update ADMIN 5/3/22 8/2/22
on recent activities Committee
(Member Pilecki)
16. Biennial Reviews of Various Board Policies Aug-Sept
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July 21, 2022 Regular Board Meeting Agenda Packet- Page 91 of 113 Amended Agenda
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Item Description Origin Date of Projected
Origin Date
17. Annual Status Report on Biennial Review of Board 9/6/22
Policies: Annual status report on biennial review of
Board-approved policies
18. Benefits Renewal Update: Receive update on Staff 9/6/22
employee benefits for Plan Year 2023
19. BP 033 Proposed Update: Review proposed revisions ADMIN 4/12/22 9/6/22
to BP 033— Conducting District Business Using Committee
Personal Accounts and Devices
20. Emergency Management: Biennial presentation on Biennial 11/1/22
Emergency Management and Continuity of Operations
programs
21. BP 027 Proposed Update: Review proposed revisions 10/4/22
to BP 027— Energy
22. County Hazard Mitigation Plan: Provide draft of ADMIN 2/13/18 TBD
Central San's annex for review before inclusion in 2023 Committee
update, as well as periodic briefings during the
development of future updates
23. AVADs: Discuss potential policy issue related to ADMIN 3/6/18 TBD
extending sewers in the Alhambra Valley Committee
24. OPDs: Facilitate discussion from a policy perspective ADMIN 8/20/19 TBD
regarding backflow devices in light of California Committee
Supreme Court ruling in City of Oroville v. Superior BOARD 2/20/20
Court; and discuss requirements, event responsibilities, FINANCE 8/24/21
etc., including any financial impact stemming from the Committee
Oroville case
25. AB 5/Gig Workers: Receive report on AB5 and its BOARD 9/19/19 TBD
potential impact on Central San job descriptions (Member Pilecki)
26. IT Security Policy: Consider adopting a policy on ADMIN 7/21/20 TBD
training related to IT security (Member McGill)
27. AP 040— Electronic Signatures and Approvals: ADMIN 7/7/20 TBD
Receive report on administrative procedures and Committee
protocols in support of BP 040
28. FY 2020-21 Benchmark Study: Receive FY 2020-21 Staff TBD
Benchmark Study
ENGINEERING & OPERATIONS COMMITTEE
29. Quarterly Report: Receive quarterly Capital Projects Staff 8/3/22
Division Report
30. Review Initiation of New CAD: Review proposed Staff 8/3/22
resolutions of intent/formation for the Willow Drive
Contractual Assessment District (CAD) in Danville
31. DP 8457: Review award of construction contract for 8/31/22
Pump Station Upgrades, Phase 2A
32. Project Close-Outs: Receive annual pre-closeout Annual 9/14/22
report on projects with total expenditures of$1 million or
more, if needed
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July 21, 2022 Regular Board Meeting Agenda Packet- Page 92 of 113 Amended Agenda
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Item Description Origin Date of Projected
Origin Date
33. Condition Assessments: Report on equipment BOARD and 12/6/18 TBD
condition assessments E&O Committee 1/14/20
(Member Pilecki)
34. Emergency Situation-Lessons Learned: Receive BOARD 12/3/20 TBD
briefing on emergency requiring repairs to 30-inch (Member Williams)
diameter force main in Orinda
35. In-House Survey vs. Seasonal Consultant Services E&O 7/13/21 TBD
Comparison: Provide an in-house staff vs. consultant Committee
cost comparison, including peer-to-peer, to consider (Member Lauritzen)
whether future as-needed surveying services are the
cost-effective manner moving forward
36. Emergency Situation-Lessons Learned: Receive Staff 4/7/22 TBD
briefing on emergency requiring repairs to a force main
at Lower Orinda
37. Standard Specifications Overview: Receive a REEP 6/15/22 TBD
comprehensive overview of the Standard Specifications Committee
for Design and Construction
FINANCE COMMITTEE
38. OPEB Trust Quarterly Report: Review and discuss 8/23/22
HighMark Capital Management Other Post-Employment
Benefits (OPEB) and Pension Prefunding Sub-Trust
Second Quarter 2022 reports
39. Financials Quarterly Report: Review Fourth Quarter 8/23/22
Financial Statements and Investment Reports (est.)
40. Employee Computer Loan Program: Receive annual Annual 8/23/22
report on status of loans under Board Policy No. BP 001
— Employee Computer Purchase Assistance Program
41. ERM Program/Strategic Risk Assessment Update: 9/27/22
Receive mid-year update on Strategic Risk Assessment (est.)
and Enterprise Risk Management ERM Program
42. Pre-Audit CIB Year-End Status Report: Receive Fiscal 9/27/22
Year 2021-22 Pre-Audit Capital Improvement Budget
(CIB) Year-End Status Report
43. Pre-Audit Year-End Results/Variance Allocation: 9/27/22
Receive Fiscal Year 2021-22 Pre-Audit Year-End
Financial Statement Summary Report; and consider
alternatives for allocation of favorable budget variance,
and employee-related unfunded liabilities
44. Risk Management Annual Report: Receive FY2021- 10/25/22
22 Risk Management Annual Report
45. County Treasury Services: Receive an update of a FINANCE 6/21/22 TBD
formal assessment when available, and/or other such Committee
updates as applicable (Member McGill)
46. Private Sewer Laterals: Discuss options for BOARD TBD
development of a pilot financing program for the
replacement of private sewer laterals
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July 21, 2022 Regular Board Meeting Agenda Packet- Page 93 of 113 Amended Agenda
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Item Description Origin Date of Projected
Origin Date
47. Warehouse Cycle Count Activity Update: Provide an FINANCE 6/22/21 TBD
update report of inventory reconciliations as applicable. Committee
(Member McGill)
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48. P2 Awards Update: Receive update on the 2022 8/15/22
pollution prevention, recycled water and water quality
community partner awards
49. Permit/Plan Review Quarterly Report: Receive 8/15/22
quarterly Development Services Production Report
50. PFAS Quarterly Update: Receive semi-annual update Staff 8/15/22
on Per- and Polyfluoroalkyl Substances (PFAS)
51. 2023 Marine Flare Collection Event: Receive Staff 8/15/22
information and discuss the education, outreach, and a
one-day Marine Flare Collection Event in 2023
52. Future Projects in Process: Review various projects Staff and Aug-Nov TBD
under consideration (mobile shower/restroom unit, and REEP 2019
homeless encampments) with a view toward Committee
prioritization and alignment with Central San's Mission
53. Solutions for Solid Waste Recycling: Continue to BOARD 3/7/19 and TBD
pursue further options for utilizing solid waste streams to 1/16/20
produce energy and potentially a P3 partnership
54. Treatment Plant Climate Resiliency: Report on the REEP 11/18/19 TBD
treatment plant climate resiliency protection plan Committee
55. State Board Vulnerability Assessment: Review REEP 11/2/20 TBD
assessment survey; discuss responses and future plans Committee
56. Regulatory Permits: Receive updated report of all BOARD 2/23/21 TBD
District regulatory permits, including information as to (Member McGill at
outside consulting costs, if any, associated with assuring FINANCE
that Central San is in full compliance with its permits Committee)
57. Advertising Use of Recycled Water: Receive an REEP 4/12/21 TBD
update on efforts that encourage customers to take Committee
advantage of recycled water (Member McGill)
58. Federal Funding Opportunities: Receive an update REEP 5/3/21 TBD
on the status of federal funding for recycled water Committee
infrastructure (Member McGill)
59. Basin Improvements Update & Facilities Tour: REEP 5/3/21 TBD
Receive an update on basin improvements and tour of Committee
the improved facilities (Members McGill
and Hockett)
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July 21, 2022 Regular Board Meeting Agenda Packet- Page 94 of 113 Amended Agenda