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Home My WebLink About03. Approve revisions to Board Policy No. BP 019 Page 1 of 5 Item 3. CENTRAL SAN BOARD OF DIRECTORS POSITION PAPER MEETING DATE: JULY21, 2022 SUBJECT: APPROVE REVISIONS TO BOARD POLICY NO. BP 019 - RECYCLED WATER SUBMITTED BY: INITIATING DEPARTMENT: MELODY LABELLA, RESOURCE RECOVERY ENGINEERING AND TECHNICAL SERVICES- PROGRAM MANAGER RESOURCE RECOVERY REVIEWED BY: DANEA GEMMELL, PLANNING AND DEVELOPMENT SERVICES DIVISION MANAGER JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL SERVICES Roger S. Bailey Kenton L. Alm General Manager District Counsel ISSUE Changes to Board policies require Board approval. BACKGROUND BP 019 - Recycled Wateris due for its biennial review and staff is proposing a number of revisions to reflect the evolving nature of recycled water. In addition to removing redundant elements, staff is proposing to eliminate the 15-year payback criteria and replace it with a new provision that is based on cost- effectiveness and the principle of beneficiary pays. Staff is proposing to memorialize the Board guidance given as part of Central San's 2016 Recycled Water Wholesale Opportunities study to prioritize large recycled water projects with year-round demands, and based on the Board's August 2021 policy discussion on recycled water, staff is proposing the addition of prioritizing recycled water projects that keep the water supply benefit local by expanding water resources within Central San's service area. July 21, 2022 Regular Board Meeting Agenda Packet- Page 18 of 113 Amended Agenda Page 2 of 5 Lastly, staff is proposing the addition of a new reference to the Guiding Principles for Satellite Water Recycling Facility projects, which were adopted by the Board in January 2022. See Attachment 1 for a redlined version of staff's and the Administration Committee's proposed revisions. See Attachment 2 for a clean version of the updated policy being proposed for the Board's consideration. ALTERNATIVES/CONSIDERATIONS The Board could decide not to approve the proposed revisions. This is not recommended as this policy has not been updated since it was first adopted in 2016 and a number of related Board policy discussions and actions have taken place since that time should be incorporated to accurately reflect the current Board's direction on the development of recycled water projects. FINANCIAL IMPACTS There are no financial impacts that will result from approving the proposed revisions to BP 019. COMMITTEE RECOMMENDATION These policy revisions were reviewed by the Administration Committee at their meeting on July 5, 2022. The Committee provided input, which has been included in the attached proposed version. With these edits incorporated, the Committee recommended Board approval. RECOMMENDED BOARD ACTION Approve the proposed revisions to Board Policy No. BP 019 - Recycled Water. Strategic Plan Tie-In GOAL TWO: Environmental Stewardship Strategy 3- Be a partner in regional development of local water supply ATTACHMENTS: 1. Proposed Revisions to BP 019 - Redlined 2. Proposed BP 019 - Clean July 21, 2022 Regular Board Meeting Agenda Packet- Page 19 of 113 Amended Agenda Page 3 of 5 ATTACHMENT 1 Number: BP 019 Authority: Board of Directors Effective: March 17, 2016 AeNi Revised: July 21, 2022 Reviewed: July 5, 2022 CENTRALSAN Initiating Dept./Div.: Engineering & Technical Services Department BOARD POLICY RECYCLED WATER PURPOSE TDeriednGall,i, +he State of California consistently experiences water shortagesCere droughts and recycled water is one of the major alternatives for an uninterruptable source of water supply. Wastewater is an underutilized resource that is increasing in value. The purpose of this Policy is to promote cost-effective recycled water projects in collaboration with water agencies to augment the region's water supply with Central San's water resources+rented efflUer,t pFed finer! at the DistFin+'o treatment Yll -Tl4e PRento making thio neW reooi erne available POLICY I. Promote, produce, sell and/or deliver recycled water to retail and wholesale customers both within and outside of Central San's service areathe D;str;Gt in a safe manner consistent with laws, regulations, and prudent public policy. water agennieo Prolento must have a pa ybaGk peried of not mere than 15 yearn IWII. Work with the State of California, the County of Contra Costa and individual local cities and water agencies to develop ordinances and guidelines toeRGeurage expand the use of recycled water. IV. Developoro d fires and otunrl sto euro the safe and henefinial Uoe of reGyGlerd water III. Collaborate with water agencies to develop cost-effective recycled water projects and customer connections that are based on the beneficiary pays principle. IV. Prioritize large recycled water projects that expand water resources within Central San's service area and have year-round demands. V. Collaborate on the development of satellite water recycling facility projects in accordance with the Guiding Principles adopted by the Board in January 2022. [Original Retained by the Secretary of the District] July 21, 2022 Regular Board Meeting Agenda Packet- Page 20 of 113 Amended Agenda Page 4 of 5 Number: BP 019 RECYCLED WATER POLICY Page 2 of 2 V, Conduct ongoing public information and customer service programs to ensure that the public and individual customers have an appropriate understanding of recycled water including the benefits and responsibility of using recycled water. XVII. Track all costs associated with recycling water and periodically report to the Board. July 21, 2022 Regular Board Meeting Agenda Packet- Page 21 of 113 Amended Agenda Page 5 of 5 ATTACHMENT 2 Number: BP 019 Authority: Board of Directors Effective: March 17, 2016 = Revised: July 21, 2022 Reviewed: July 5, 2022 CENTRALSAN Initiating Dept./Div.: Engineering & Technical Services Department BOARD POLICY RECYCLED WATER PURPOSE The State of California consistently experiences water shortages and recycled water is one of the major alternatives for an uninterruptable source of water supply. Wastewater is an underutilized resource that is increasing in value. The purpose of this Policy is to promote cost-effective recycled water projects in collaboration with water agencies to augment the region's water supply with Central San's water resources. POLICY I. Promote, produce, sell and/or deliver recycled water to retail and wholesale customers both within and outside of Central San's service area in a safe manner consistent with laws, regulations, and prudent public policy. II. Work with the State of California, the County of Contra Costa and individual local cities and water agencies to develop ordinances and guidelines to expand the use of recycled water. III. Collaborate with water agencies to develop cost-effective recycled water projects and customer connections that are based on the beneficiary pays principle. IV. Prioritize large recycled water projects that expand water resources within Central San's service area and have year-round demands. V. Collaborate on the development of satellite water recycling facility projects in accordance with the Guiding Principles adopted by the Board in January 2022. VI. Conduct ongoing public information and customer service programs to ensure that the public and individual customers have an appropriate understanding of recycled water including the benefits and responsibility of using recycled water. VII. Track all costs associated with recycling water and periodically report to the Board. [Original Retained by the Secretary of the District] July 21, 2022 Regular Board Meeting Agenda Packet- Page 22 of 113 Amended Agenda