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HomeMy WebLinkAbout01.a. Approve minutes of meeting held 07-07-2002 Page 1 of 9 Item 1.a. CENTRALSAN jdf A- hom CENTRAL CONTRA COSTA SANITARY DISTRICT July 21, 2022 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: JULY7, 2022 BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. ATTACHMENTS: 1. Draft Minutes of 07-07-22 meeting July 21, 2022 Regular Board Meeting Agenda Packet- Page 6 of 113 Amended Agenda Page 2 of 9 CENTRAL SAN CENTRAL CONTRA COSTA • MINUTES* BOARD OF DIRECTORS: DAVID R. WILLIAMS President REGULAR BOARD MEETING BARBARA D.HOCKETT Virtual Meeting President Pro Tent Thursday, July 7, 2022 MARIAHN LAURITZEN 2:30 p.m. M>cHTA�JPiEcKI DRAFT Open Session (Video recorded NOTICE This meeting was held virtually pursuant findings made by the Board of Directors on June 16, 2022, under Assembly Bill (AB) 361 related to the ongoing COVID-19 pandemic. The agenda provided options in which members of the public could participate. ROLL CALL A regular meeting of the Board of Directors was called to order by Acting President Hockett at 2:30 p.m. Secretary of the District Katie Young called roll: PRESENT.- Members: Hockett, Lauritzen, McGill, Pilecki, Williams (joined during Item 15) ABSENT: Members. None PLEDGE OF ALLEGIANCE Ms. Young recited the Pledge of Allegiance. PUBLIC COMMENT PERIOD There were no public comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER Member Pilecki requested Item 15 be heard after the Consent Calendar. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. July 21, 2022 Regular Board Meeting Agenda Packet- Page 7 of 113 Amended Agenda Page 3 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT July 7, 2022 Board Meeting Minutes- Page 2 AWARDS AND PRESENTATIONS 1. Receive Academy of Interactive and Visual Arts - Communicator Award of Excellence for Best Immersive and Experiential in the Virtual/Remote category for Central San's 75th Anniversary Experience Communications and Governmental Relations Manager Emily Barnett announced that the District was awarded the Communicator Award of Excellence for Best Immersive and Experiential in the Virtual/Remote category for Central San's 75th Anniversary Experience from The Academy of Interactive and Visual Arts (AIVA). This is the fourth award given to the District for the 75th Anniversary Experience. Ms. Barnett acknowledged the Communications team for its hard work and dedication on the website along with all of the departments who allowed filming and photography to be done. BOARD ACTION: Received the award. CONSENT CALENDAR 2. Approve the following: a. June 16, 2022 Board meeting minutes 3. Approve expenditures incurred May 12, 2022 through June 9, 2022 4. Receive Financial Overview through the month of May 2022 5. Confirm publication of codified District Ordinance Nos. 322 and 323 summaries 6. Confirm publication of uncodified District Ordinance Nos. 321,324, and 325 summaries 7. Adopt Resolution No. 2022-032 accepting irrevocable offers of dedication of real property interests for public sewer purposes and for sanitary sewer easements from OG Property Owner, LLC related to Job 6423 in Orinda, and authorizing staff to record the resolution with the Contra Costa County Recorder 8. Adopt Resolution No. 2022-033 accepting irrevocable offers of dedication for public right-of-way that includes public sewer purposes from Faria Preserve, LLC related to Job 6641 in San Ramon, and authorizing staff to record the resolution with the Contra Costa County Recorder 9. Adopt Resolution No. 2022-034 accepting irrevocable offers of dedication for public right-of-way that includes public sewer purposes and accepting irrevocable offers of dedication to Central San for sanitary sewer easements from San Luis 6, L.P. related to Job 6697 in Walnut Creek, and authorizing staff to record the resolution with the Contra Costa County Recorder July 21, 2022 Regular Board Meeting Agenda Packet- Page 8 of 113 Amended Agenda Page 4 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT July 7, 2022 Board Meeting Minutes- Page 3 10. Adopt Resolution No. 2022-035 authorizing execution of a Real Property Agreement for a Class 2 encroachment located at 315 Camino Sobrante in Orinda, and authorizing staff to record documents with the Contra Costa County Recorder 11. Adopt (1) Resolution of Intention No. 2022-036 to initiate the formation of the Houston Court Area Contractual Assessment District (CAD) No. 2022-1 for the purpose of installing sewer improvements on Quinnterra Lane in Danville; and (2) Resolution No. 2022-037 approving the boundary for the proposed CAD; and find the project is exempt from the California Environmental Quality Act 12. Authorize the General Manager to execute a professional engineering services agreement in an amount not to exceed $1.4 million with Woodard & Curran, Inc. for the Collection System Master Plan Update; and find the agreements for this work are exempt from the California Environmental Quality Act 13. Authorize the General Manager to execute Amendment 2 to Central San's Power Purchase Agreement with REC Solar to increase the solar power cost from $0.0857 to $0.09128 per kilowatt-hour (kWh) for additional costs related to the project's steel supports Regarding Item 12, Member Pilecki requested that staff review the necessity to complete a Collection System Master Plan every five years. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member McGill to the Consent Calendar as recommended. Motion passed by unanimous roll call vote (4-0-1, Williams absent). Upon completion of the Consent Calendar, Item 15 was heard. COVID-19 PANDEMIC RESPONSE 14. Receive update on Central San's response regarding the Coronavirus (COVID-19) pandemic This item was heard immediately following Item 15. Ms. Barnett provided a brief summary of the presentation included in the agenda materials. Member Pilecki announced that he has heard other organizations and agencies reference the District's website for the COVID-19 wastewater information as its always up-to-date information. President Williams referred to the County Health recommendations referenced on the last slide and asked if the letter was still viable. Ms. Barnett confirmed that the recommendations are still in place and that the County will review again next week whether to continue for another month. It was noted that the County Health July 21, 2022 Regular Board Meeting Agenda Packet- Page 9 of 113 Amended Agenda Page 5 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT July 7, 2022 Board Meeting Minutes- Page 4 recommendations referenced the wastewater surveillance as part of the decision making for the recommendations. BOARD ACTION: Received the update. At the conclusion of Item 14, the agenda continued in the remaining order and moved to Item 16. OTHER BOARD ACTION ITEMS 15. Receive update and hold discussion on the reevaluation of the Lamorinda Recycled Water Project (Shell Pipeline) This item was heard immediately following the Consent Calendar. Resource Recovery Program Manager Melody LaBella advised that Woodward & Curran (W&C) completed their evaluation and introduced Dave Richardson from W&C who reviewed the presentation included in the agenda materials. It was noted that community of Rossmoor also received this presentation and held a discussion as it pertained to the treatment facility that may be used to their advantage. East Bay Municipal Utility District (EBMUD) Senior Engineer, Florence Wedington, stated that EBMUD was not surprised about the dollar value of the projects and had come to the same conclusion that the project was cost prohibitive. Central San's results validated their previous determinations that the project is not cost effective for EBMUD customers. Ms. Wedington advised the Board that EBMUD and District staff are working collaboratively on a Memorandum of Understanding to evaluate other ways to collaborate on recycled water projects, specifically potable water reuse. Member Pilecki inquired about the potential of completing the Water Exchange project with only Valley Water. Ms. LaBella responded that the District could partner with any or all of the members of the Los Vaqueros Reservoir (14 participants). Member Lauritzen expressed her excitement about the possibility of using potable water and thanked Ms. Wedington for attending and providing the information. Jessica Ozalp, a resident of the City of San Ramon and employed in Walnut Creek expressed great interest in potable water recycling projects. She expressed her family's concerns about the worsening water and drought shortages and believes the future is in indirect and direct potable water usage. Ms. Ozalp stated with the safety protocols in place and being cost effective, Central San would show a good stewardship of resources and prioritize children and their future. Member McGill and Acting President Hockett agreed that more education needs to be done and has appreciated all of staffs time and efforts in putting together information to date. Member McGill advised that he will be providing this information at a joint tri-city council meeting (Lafayette, Moraga, and Orinda) and that would help inform the public and other agencies with the future costs. July 21, 2022 Regular Board Meeting Agenda Packet- Page 10 of 113 Amended Agenda Page 6 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT July 7, 2022 Board Meeting Minutes- Page 5 BOARD ACTION: Received the information and held a discussion. Upon completion of this item, the agenda moved to Item 14. 16. Consider renewal of findings pursuant to the Brown Act provisions provided under Assembly Bill 361 to continue the use of teleconference/hybrid participation for Board and Board Committee meetings for a 30-day period effective July 8, 2022 BOARD ACTION: Received the information. Motion was made by Member McGill and seconded by Member Williams to reestablish findings of a state emergency and local health recommendations to continue virtual/hybrid meetings pursuant to Brown Act provisions provided under AB 361 for a 30- day period effective July 8, 2022. Motion passed by unanimous roll call vote. LEGISLATIVE MATTERS 17. Receive update on pending legislative matters and provide direction on priority legislation Ms. Barnett reviewed the key matters listed on the Central San 2022 Priority Legislative Tracking Sheet dated June 30, 2022, included with the agenda materials. Staff requested a support position on Item 18 (AB 2771), which starting in 2025, prohibits Per- and Polyfluoroalkyl Substances (PFAS) in any cosmetic product. Ms. Barnett reviewed the California State Revolving Fund information provided in the agenda materials. Finally, Ms. Barnett advised that with the District's support, Choice in Aging received $10 million in state allocation funds. BOARD ACTION: Received the update. Motion was made by Member Pilecki and seconded by Member Williams to support staff's position for Item 18, as indicated on the Priority Legislative Tracking Sheet dated June 30, 2022. Motion passed by unanimous roll call vote. REPORTS AND ANNOUNCEMENTS 18. General Manager—Announcements a. Announcements — July 7, 2022 In addition to the announcements included in the agenda materials, General Manager Roger S. Bailey highlighted a prior meeting announcement on the successful renewal of a five-year National Pollutant Discharge Elimination System (NPDES) Permit. He thanked the permit renewal negotiation team and key contributors, led by Environmental and Regulatory Compliance Division Manager Lori Schectel, Laboratory Administrator Mary Lou Esparza, Laboratory Supervisor Blake Brown, and Assistant Engineer Khang Nguyen. Additional acknowledgements go to collaborators from the Environmental Compliance and Regulatory Compliance groups, Laboratory, July 21, 2022 Regular Board Meeting Agenda Packet- Page 11 of 113 Amended Agenda Page 7 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT July 7, 2022 Board Meeting Minutes- Page 6 Planning Engineers, Plant Operations, Plant Maintenance, Capital Projects, the GIS Team, Resource Recovery Program Manager Melody LaBella, Collection System Operations, administrative staff, as well as the directors and District Counsel Kent Alm. BOARD ACTION: Received the announcements. 19. Counsel for the District - No report. 20. Secretary of the District Ms. Young announced the following upcoming Committee meetings: • Real Estate, Environmental & Planning — Wednesday, July 20 at 9:00 a.m. • Finance — Tuesday, July 26 at 2:00 p.m. Ms. Young also announced that the nomination period for the November 2022 election for the Divisions 2 and 3 Central San Board Member seats will begin Monday, July 18 through Friday, August 12. BOARD ACTION: Received the announcements. 21. Board Members - Committee Minutes a. June 15, 2022 - Real Estate, Environmental & Planning Committee — Chair Hockett and President Williams b. June 21 , 2022 - Finance Committee - Chair McGill and Member Pilecki (alternate) C. June 22, 2022 - Engineering & Operations Committee — Chair Lauritzen and Member Hockett BOARD ACTION: Received the Committee minutes 22. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett - No report. Member Lauritzen - No report. Member McGill • June 30, 2022 — Board Liaison meeting with the City of Orinda's Mayor and City Manager Member McGill also provided a written report covering his announcements and other meetings. July 21, 2022 Regular Board Meeting Agenda Packet- Page 12 of 113 Amended Agenda Page 8 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT July 7, 2022 Board Meeting Minutes- Page 7 Member Pilecki - No report. President Williams • July 12, 2022 - Meeting with Executive Director at Rossmoor regarding Recycled Water. BOARD ACTION: Received the reports and announcements. 23. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kenton Alm announced that a closed session would be held for Items 24 and 25. RECESS TO CLOSED SESSION The Board recessed at 3:40 p.m. to reconvene in closed session. Closed Session (Not video recorded) CLOSED SESSION 24. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(d)(1): • Robin Hayden v. Central Contra Costa Sanitary District, Contra Costa County Superior Case No.C22-00995 25. Personnel matters pursuant to Government Code Section 54957(b)(1) - Performance Evaluations for following members of Executive Management Team: General Manager, Secretary of the District, and District Counsel July 21, 2022 Regular Board Meeting Agenda Packet- Page 13 of 113 Amended Agenda Page 9 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT July 7, 2022 Board Meeting Minutes- Page 8 RECESS TO OPEN SESSION The Board recessed at 4:36 p.m. to reconvene in open session. REPORT OUT OF CLOSED SESSION No report. ADJOURNMENT The meeting was adjourned at 4:37 p.m. David R. Williams President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California July 21, 2022 Regular Board Meeting Agenda Packet- Page 14 of 113 Amended Agenda