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Home My WebLink About00. BOARD AGENDA 07-21-2022 (Amended) CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA DAVID R.WILLIAMS-President BARBARA D.HOCKETT-President Pro Tem Thursday, July 21, 2022 A44RIAHNLAURI=N Virtual Meeting MCHAEL R.ACGILL 2:30 PM TAD J.PILECKI Amended Agenda PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kvounq@.centralsan.orq. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. July 21, 2022 Regular Board Meeting Agenda Packet- Page 1 of 113 Amended Agenda Open Session -Virtual Meeting (Video recorded) 2:30 PM Public Message - Meeting Participation Options due to COVI D-19 a. Pursuant to Government Code section 54953(e) and with findings made under Assembly Bill (AB) 361 provisions by the Board on July 7, 2022, this meeting will be conducted virtually. Members of the public interested in meeting participation or providing public comment may opt to: 1. Teleconference: Join the meeting by conference call at: 1-209-425-2026 / Conference I D 259 287 903# 2. Email: This meeting will be livestreamed at centralsan.ora. Comments may be emailed before or during the meeting. Please email your comment to sod(@_centralsan.orq. If addressing a particular agenda topic, please identify the agenda item. In addition, a Speaker/Comment Card is available online. 3. Join the Meeting Online: To join the meeting as a virtual participant, please contact the Secretary of the District at sod�centralsan.org for the meeting invite. All comments received electronically will be provided to the Board Members. Please contact the Secretary of the District's office with any questions. ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 1. Approve the following: a. July 7, 2022 Board meeting minutes 2. Approve revisions to Board Policy No. BP 004 - Integrated Pest Management 3. Approve revisions to Board Policy No. BP 019 - Recycled Water 4. Approve revisions to Board Policy No. BP 023 - Board Ethics and Conduct 5. Approve revisions to Board Policy No. BP 031 - Use of Temporary Employees 6. Approve revisions to Board Policy No. BP 040 - Electronic Signatures and Approvals 7. Approve revisions to Board Policy No. BP 041 - Pension Funding July 21, 2022 Regular Board Meeting Agenda Packet- Page 2 of 113 Amended Agenda 8. Authorize the General Manager to execute a professional consulting services agreement in an amount not to exceed $230,000 with Guidepost Solutions, LLC to provide as- needed security and technology assistance for District projects 9. Award a construction contract in the amount of$1,140,000 to Alex Kushner General, I nc., the lowest responsive and responsible bidder, for the Laboratory Roof and Seismic Upgrades, District Project 100008; and find the project is exempt from the California Environmental Quality Act Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. PUBLIC HEARINGS 10. Conduct a public hearing to consider placing the following charges for Fiscal Year(FY) 2022-23 on the Contra Costa County tax roll for collection: • Sewer Service Charges • Assessments for Contractual Assessment Districts and Alhambra Valley Assessment Districts • Charges for other fee installment payment programs Resolution No. 2022-038 for adoption (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion and 4 Affirmative Votes Required): Conduct the public hearing and adopt Resolution No. 2022-038, as presented. OTHER BOARD ACTION ITEMS 11. Adopt Resolution No. 2022-039 authorizing a grant application to the California Department of Resources Recycling and Recovery (CalRecycle) enabling the Household Hazardous Waste (HHW) Collection Facility to collect marine flares through special collection events (3-minute staff presentation) Staff Recommendation (Motion Required): Adopt Resolution No. 2022-039 authorizing submittal of a regional grant application to CalRecycle as presented. 12. Receive information on J uneteenth holiday for discussion (5-minute staff presentation) Staff Recommendation: Receive the information and hold a discussion. Provide direction to staff as applicable. (Motion may be appropriate) COVID-19 PANDEMIC RESPONSE 13. Receive update on Central San's Coronavirus (COVI D-19) pandemic response (Staff will be available to answer questions) Staff Recommendation: Receive the update. July 21, 2022 Regular Board Meeting Agenda Packet- Page 3 of 113 Amended Agenda REPORTS AND ANNOUNCEMENTS 14. General Manager- Reports a. Receive Accounts Payable Internal Audit Report (5-minute staff presentation) Staff Recommendation: Receive the report. b. Receive Internal Audit Biannual Findings Report for the Second Half of Fiscal Year 2021-22 (5-minute staff presentation) Staff Recommendation: Receive the report. C. Receive list of pending Board and Standing Committee future agenda items (Staff will be available to answer questions) Staff Recommendation: Receive the list. 15. General Manager-Announcements a. Announcements - July 21, 2022 Staff Recommendation: Receive the announcements. 16. Counsel for the District 17. Secretary of the District 18. Board Members - Committee Minutes a. July 5, 2022 -Administration Committee - Chair Pilecki and Member Lauritzen b. July 6, 2022 - Engineering & Operations Committee - Chair Lauritzen and Member Hockett Staff Recommendation: Receive the Committee minutes. 19. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett • July 11, 2022 - Contra Costa Special Districts Association (CCSDA) Chapter Meeting, Dublin Member Lauritzen Member McGill Member Pilecki President Williams • July 12, 2022 - Board Liaison Meeting with Golden Rain Foundation, Rossmoor July 21, 2022 Regular Board Meeting Agenda Packet- Page 4 of 113 Amended Agenda Staff Recommendation: Receive the reports and announcements. 20. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session. Closed Session (Not video recorded) CLOSED SESSION 21. Conference with Legal Counsel -Anticipated litigation exposure pursuant to Government Code Section 54956.9(e)(3); one potential case: Pamela West 22. Personnel matters pursuant to Government Code Section 54957(b)(1) - Performance Evaluations for following members of Executive Management Team: General Manager, Secretary of the District, and District Counsel RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT July 21, 2022 Regular Board Meeting Agenda Packet- Page 5 of 113 Amended Agenda