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Home My WebLink About5.b. Receive annual status report on biennial review of Board Policies Page 1 of 5 Item 5.b. CENTRAL SAN July 18, 2022 TO: ADMINISTRATION COMMITTEE FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER SUBJECT: RECEIVE ANNUAL STATUS REPORT ON BIENNIAL REVIEW OF BOARD POLICIES Staff has been directed to take existing Board Policies to the Administration Committee every two years for review. If changes are proposed by staff or the Committee, the changes will be scheduled for consideration by the Board. If no changes are proposed after Committee review, the policies are returned to the queue until their next biennial review. Attached is the annual status report on the biennial review of the Board Policies with the dates of review and revision. Strategic Plan Tie-In GOAL ONE: Customer and Community Strategy 1—Deliver high-quality customer service GOAL TWO: Environmental Stewardship Strategy 1 -Achieve compliance in all regulations GOAL FOUR: Governance and Fiscal Responsibility Strategy 1 - Promote and uphold ethical behavior, openness, and accessibility, Strategy 3- Maintain financial stability and sustainability GOAL SEVEN:Innovation and Agility Strategy 3- Be adaptable, resilient and responsive ATTACHMENTS: 1. Annual Status Report on biennial review of Board Policies July 18, 2022 Special ADMIN Committee Meeting Agenda Packet- Page 13 of 17 Page 2 of 5 CHART OF BOARD POLICIES Board Last Admin Reviewed/Notes Next Policy Policy Title Committee (including approval by Review No. Review Board of Directors) Due 001 Employee Computer Purchase 4/6/21 Completed, no changes April 2023 Assistance Program 002 Diversity Statement 4/6/21 Completed, no changes April 2023 003 Hiring of District Retirees 11/2/21 Completed, no changes Nov. 2023 004 Integrated Pest Management 7/5/22 Completed (revised) July 2024 7/21/22 005 Statement of Investment Policy 9/8/21 Completed (revised) Annually 10/7/21 Sept. 2022 006 Records Program 7/6/21 Completed, no changes July 2023 007 Teleconferencing Policy 4/12/22 Completed (revised) April 2024 5/5/22 008 Travel Expense Reimbursement 6/8/21 Completed (revised) June 2023 Policy 6/17/21 (To be eliminator! 204-7 nr.11ry details try be 009 Manager Gell DhORe ❑GIln\/ 12i3/09 RGIuded 4 WA leave as is 010 Contractual Assessment Districts 4/12/22 Completed (revised) April 2024 4/21/22 011 Proposition 218 Notice Protests 7/6/21 Completed (revised) July 2023 012 Parliamentary Procedures Policy 6/8/21 Completed, no changes June 2023 Standing Committee Protocols, Guidelines and Charters Completed (revised) 013 (formerly called "Committee 11/1/21 11/18/21 Nov. 2023 Charters" 014 District-Owned Mobile Computing 7/18/22 In process of review Aug. 2024 Devices for Board Members C:IProgram Files(x86)Ineevia.comldocConverterProltemplNVDC19D2FA48C-E25C-43DC-B570-53A9BA58AAE61Central Contra Costa Sanitary District.13005.1.Annual Biennial—Re view Update—2022.docx Page 1 of 4 July 18, 2022 Special ADMIN Committee Meeting Agenda Packet- Page 14 of 17 Page 3 of 5 Board Last Admin Reviewed/Notes Next Policy Policy Title Committee (including approval by Review No. Review Board of Directors) Due 015 Asset Management 7/7/20 To be reviewed Sept. 2022 016 Security 6/8/21 Completed (revised) June 2023 6/17/21 017 Fiscal Reserves 11/2/21 Completed (revised) Nov. 2023 12/2/21 018 Sick Leave for Temporary 7/6/21 Completed, no changes July 2023 Employees 019 Recycled Water 7/5/22 Completed (revised) July 2024 7/21/22 Minute Style and Video 2/17/22 Completed (revised) 020 Recording of Board and Standing (Board) 2/17/22 Feb. 2024 Committee Meetings 021 Social Media Communication 11/2/21 Completed, no changes Nov. 2023 022 Alhambra Valley Assessment 4/21/22 Completed, no changes April 2024 Districts 023 Board Ethics and Conduct 7/5/22 Completed (revised) July 2024 7/21/22 024 Occupational Health and Safety 7/18/22 In process of review Aug. 2024 025 Naming of District Facilities 7/5/22 Completed, no changes July 2024 026 Legislative Advocacy Policy 8/2/22 In process of review Aug. 2024 027 Energy 4/16/19 Waiting on consultants TBD 028 Cost Sharing of Candidate 6/8/21 Completed (revised) June 2023 Statements 06/17/21 029 Debt Management and 11/6/21 Completed (revised) Nov. 2023 Continuing Disclosure 11/18/21 030 Cost of Service Study Frequency 7/6/21 Completed, no changes July 2023 C:IProgram Files(x86)Ineevia.comldocConverterProltemplNVDC19D2FA48C-E25C-43DC-B570-53A9BA58AAE61Central Contra Costa Sanitary District.13005.1.Annual Biennial—Re view Update—2022.docx Page 2 of 4 July 18, 2022 Special ADMIN Committee Meeting Agenda Packet- Page 15 of 17 Page 4 of 5 Board Last Admin Reviewed/Notes Next Policy Policy Title Committee (including approval by Review No. Review Board of Directors) Due 031 Hiring of Temporary Employees 7/5/22 Completed (revised) July 2024 7/21/22 032 Reimbursement for Toastmaster 7/6/21 Completed, no changes July 2023 Membership Conducting District Business Reviewed, revision in Sept. 2022, 033 Using Personal Accounts and 4/12/22 process est. Devices 034 Reporting Protocol for Ethics 7/18/22 In process of review Aug. 2024 Hotline 035 Procurement (formerly called 12/14/21 Completed (revised) Dec. 2023 "Purchasing") 1/13/22 ow InfGrmal RirJrJing 12/�T Retired 1/1 2/2022 NA fl PCC 0 (P bliG Werks- 037 General Manager Delegation of 10/5/21 Completed (revised) Oct. 2023 Authority 10/21/21 038 Climate Change Policy 12/15/20 To be reviewed Dec. 2022 039 Internal Audit Function 7/6/21 Completed (revised) July 2023 7/15/21 040 Electronic Signatures and 7/5/22 Completed (revised) July 2024 Approvals 7/21/22 041 Pension Funding 7/5/22 Completed (revised) July 2024 7/21/22 042 OPEB Funding 8/4/20 To be reviewed Sept. 2022 043 Buffer Property Management 4/6/21 New Policy, adopted April 2023 4/15/21 044 Board Liaisons and 11/2/21 New Policy, adopted Nov. 2023 Representatives 11/18/21 Board Compensation Benefits New Policy, adopted 045 and Expense Reimbursements 11/2/21 11/18/21 Nov. 2023 046 Regulatory Accounting 4/6/21 New Policy, adopted April 2023 4/14/21 C:IProgram Files(x86)Ineevia.comldocConverterProltemplNVDC19D2FA48C-E25C-43DC-B570-53A9BA58AAE61Central Contra Costa Sanitary District.13005.1.Annual Biennial-Re view Update—2022.docx Page 3 of 4 July 18, 2022 Special ADMIN Committee Meeting Agenda Packet- Page 16 of 17 Page 5 of 5 Board Last Admin Reviewed/Notes Next Policy Policy Title Committee (including approval by Review No. Review Board of Directors) Due 047 Deferred Compensation Plan 5/4/21 New Policy, adopted May 2023 5/20/21 048 Budget 3/1/22 New Policy, adopted March 2024 3/24/22 Protocol for Handling Written Pending Committee xxx Public Comments to the Board of 8/2/22 Review/ Board Pending Directors approval (Young) Updated 7/14/2022 C:IProgram Files(x86)Ineevia.comldocConverterProltemplNVDC19D2FA48C-E25C-43DC-B570-53A9BA58AAE61Central Contra Costa Sanitary District.13005.1.Annual Biennial—Re view Update—2022.docx Page 4 of 4 July 18, 2022 Special ADMIN Committee Meeting Agenda Packet- Page 17 of 17