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HomeMy WebLinkAbout21.a. Committee Minutes-Real Estate, Environmental & Planning 06-15-2022 Page 1 of 7 Item 21.a. CENTRALSAN jdf A- hom CENTRAL CONTRA COSTA SANITARY DISTRICT July 7, 2022 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: JUNE 15, 2022 - REAL ESTATE, ENVIRONMENTAL & PLANNING COMMITTEE - CHAIR HOCKETTAND PRESIDENT WILLIAMS Attached are minutes of the above Committee meeting. ATTACHMENTS: 1. Minutes of 06-15-22 meeting July 7, 2022 Regular Board Meeting Agenda Packet- Page 116 of 137 Page 2 of 7 CENTRALSAN CONTRACENTRAL •STA SANITARY DISTRICT 5019 IMHOFF BOARD OF DIRECTORS: REGULAR MEETING OF THE DAVID R. WILLIAMS President CENTRAL CONTRA COSTA BARBARA D.HOCKETT SANITARY DISTRICT President Pro Tem REAL ESTATE ENVIRONMENTAL MARCAHELR.MCGILL ESTATE, MICHAEL R.MCGILL & PLANNING COMMITTEE TAD PILECKI PHONE: (925)228-9500 M I N U T E S FAX- (925)372-0192 www.centralsan.org Wednesday, June 15, 2022 9:00 a.m. (All attendees participated via videoconference) Committee: Chair Barbara Hockett Member David Williams Guests: Russell Driver, ARC Alternative Sarah Reynolds, Associate Civil Engineer, East Bay Municipal Utility District David Richardson, Woodward & Curran Florence Wedington, Senior Civil Engineer, East Bay Municipal Utility District Staff. Roger S. Bailey, General Manager Katie Young, Secretary of the District Steve McDonald, Director of Operations Philip Leiber, Director of Finance and Administration Jean-Marc Petit, Director of Engineering and Technical Services Danea Gemmell, Planning and Development Services Division Manager Melody LaBella, Resource Recovery Program Manager Lori Schectel, Environmental and Regulartory Compliance Division Manager 1. Notice This meeting was conducted virtually in accordance with the provisions stipulated in Assembly Bill 361 and adopted by the Central San Board of Directors on June 2, 2022. The agenda included instructions for options in which the public could participate in the meeting. July 7, 2022 Regular Board Meeting Agenda Packet- Page 117 of 137 Page 3 of 7 Real Estate, Environmental & Planning Committee Minutes June 15, 2022 Page 2 2. Call Meeting to Order Chair Hockett called the meeting to order at 9:00 a.m. 3. Public Comments None. It was announced Item 6.a. would be heard as the first item of business after the Consent Calendar, to be then followed by Item 5.b. 4. Consent Items a. Review draft Position Paper to adopt Resolution No. 2022- accepting irrevocable offers of dedication of real property interests for public sewer purposes and for sanitary sewer easements from OG Property Owner, LLC related to Job 6423 in Orinda and authorizing staff to record the resolution with the Contra Costa County Recorder b. Review draft Position Paper to adopt Resolution No. 2022- accepting irrevocable offers of dedication to the local agency for public right of way that includes public sewer purposes from Faria Preserve, LLC related to Job 6641 in San Ramon and authorizing staff to record the resolution with the Contra Costa County Recorder C. Review draft Position Paper to adopt Resolution No. 2022- accepting irrevocable offers of dedication to the local agency for public right of way that includes public sewer purposes and accepting irrevocable offers of dedication to Central San for sanitary sewer easements from San Luis 6, L.P. related to Job 6697 in Walnut Creek and authorizing staff to record the resolution with the Contra Costa County Recorder COMMITTEE ACTION: Recommended Board approval. At this point, the agenda moved to Item 6.a. 5. Items for Committee Recommendation to Board a. Review draft Position Paper to adopt Resolution No. 2022- authorizing execution of a Real Property Agreement for a Class 2 encroachment located at 315 Camino Sobrante in Orinda and authorizing staff to record documents with the Contra Costa County Recorder This item was heard immediately following Item 5.b. July 7, 2022 Regular Board Meeting Agenda Packet- Page 118 of 137 Page 4 of 7 Real Estate, Environmental & Planning Committee Minutes June 15, 2022 Page 3 Ms. Lawson explained to the Committee that staff received an application to review site improvement plans for 315 Camino Sobrante, Orinda, where the Orinda Country Club is planning renovations of their tennis courts. Staff identified that there were several existing encroachments into the sewer easement, consisting of a portion of the tennis court, a light pole and a 36-inch storm drain. Furthermore, the Orinda Country Club desires to relocate the 36- inch storm drain, which will still encroach into the easement, and add additional storm drain connections of 4-inch, 8-inch, 12-inch pipes, a trench drain, and additional light poles within the existing sanitary sewer easement. The existing 36-inch storm drain pipe was installed with less than a one-inch clearance over the existing 8-inch sanitary sewer pipe (which is a concrete mortar lined and coated steel pipe). The proposed storm drain facilities will have clearances of two-inches with the 36-inch storm drain pipe, four-inches with the 12-inch storm drain pipe, and over two-feet with the 8-inch storm drain pipe and trench drain. While the clearances are slightly better, two of those are significantly less than the 12-inch clearance required by Central San's Standard Specifications for Design and Construction. The existing sanitary sewer was installed with a sub-standard slope due to topography and is, therefore, on a six-month hydroflush schedule since an adequate flushing velocity cannot be achieved with the sub-standard slope; however, the recent CCTV inspection from 2020 shows no root intrusion and suggests the pipe is still in good condition, except a portion of the pipe is becoming exposed along the dam of Lake Cascade. The Country Club also requested encroachments of a cantilevered roof and viewing deck. Since Capital Projects has been looking into renovating this pipe due to the cleaning frequency and exposed portion, this request was denied by staff at this time. At a meeting between Development Services, Capital Projects, and the Country Club at the end of May 2022, all parties concurred and are willing to work together to determine the feasibility of a mutually beneficial relocation of the sewer away from the tennis facility and Lake Cascade, which may result in a new easement and quitclaim in the near future. Staff requested the property owner enter into a real property agreement for the improvements that will encroach into Central San's easement, which are classified as Class 2 encroachments under Chapter 7 of the District Code. The real property agreement clearly states that the property owner is responsible for any additional costs caused by these improvements to ensure that Central San ratepayers do not become responsible. Member Williams expressed appreciation for the statement that the ratepayers would not subsidize private improvements in any way and stated that he relies on staff to figure out the cost sharing, if needed. July 7, 2022 Regular Board Meeting Agenda Packet- Page 119 of 137 Page 5 of 7 Real Estate, Environmental & Planning Committee Minutes June 15, 2022 Page 4 COMMITTEE ACTION: Recommended Board approval. At the conclusion of Item 5.a., the agenda continued in its remaining order and moved to Item 7. b. Review draft Position Paper to authorize the General Manager to execute Amendment 2 to Central San's Power Purchase Agreement (PPA) with REC Solar to increase the solar power cost from $0.0857 to $0.09128 per kilowatt- hour (kWh) for additional costs related to the project's steel supports This item was heard immediately following Item 6.a. Mr. Driver advised that, while part of this requested increase is due to the increased cost of steel, there was not a procurement of steel at the peak of the market and pricing has been dropping some. Mr. Petit advised that staff is seeing similar requests on capital projects for the added cost of steel components, as it is a sign of the times. Member Williams inquired if the agreements on the contracts provide for increases in commodity prices. Mr. Driver responded that there is a mechanism in the for the solar provider to request price changes and a process to negotiate these changes. In response to a question posed by Member Williams regarding other anticipated cost increases, Ms. LaBella advised that the final cost of the fire access road could result in a future price adjustment, since no contractors have been willing to hold pricing for construction anticipated to begin in September. There was a discussion on the review of the District's Standard Specifications and a request to bring a brief update to the Engineering & Operations Committee at a future meeting. Member Williams inquired about the process at the end of the 25-year PPA term. Ms. LaBella advised that there is a provision in the PPA that the vendor is responsible for removing the solar facilities. Mr. Driver added that there are three possible outcomes at the end of the PPA term: 1) remove the facility and restore the site (which is included in the PPA), 2) extend the PPA under defined terms, and 3) purchase the asset, which could be negotiated at a later date. He noted that part of the analysis would be an assessment of the solar generation and how much it produces versus what is expected. An economic analysis would need be completed at that time. COMMITTEE ACTION: Recommended Board approval. July 7, 2022 Regular Board Meeting Agenda Packet- Page 120 of 137 Page 6 of 7 Real Estate, Environmental & Planning Committee Minutes June 15, 2022 Page 5 6. Other Items a. Receive update on reevaluation of the Lamorinda Recycled Water Project (Shell Pipeline) This Item was heard immediately following the Consent Calendar. Ms. LaBella reminded the Members that at the October 25, 2021 Committee meeting, staff provided an update that it would be engaging Woodard & Curran (W&C) to conduct a high-level feasibility study reevaluating the viability of the Lamorinda Recycled Water Project, which would potentially use a portion of an abandoned Shell Refinery pipeline. The pipeline was acquired by Central San in 1994, for the potential purpose of distributing recycled water into the East Bay Municipal Utility District (EBMUD) service area, in the cities of Lafayette and Orinda and the Town of Moraga. Ms. LaBella advised that W&C has completed their evaluation and introduced Mr. Richardson who reviewed the presentation included in the agenda materials. There was a lengthy discussion about the average annual demand numbers presented and the possibility of additional demands in the future. Mr. Bailey requested that the theoretical capacity of the pipeline be included. Mr. Petit advised that the pipeline has more capacity than the average demand numbers presented and a second bullet could be added with the maximum capacity of the line left blank as the cost per acre foot could be lower. Mr. Richardson advised that should additional demand be necessary on a peak day basis, there would be a need for more storage or an optimized distribution system to use excess capacity in the summer months. It was further advised that is why Rossmoor is listed as a focused alternative since it would be a good match of taking peak capacity of the pipeline. Ms. LaBella stated another benefit of the Shell pipeline is that there is already a crossing at the Highway 24 corridor. Chair Hockett inquired if the District had enough water to serve the entire proposed service area. Ms. LaBella advised that there may be enough water within the existing treatment facilities to serve 1-2 additional customers, but beyond that there would need to be additional upgrades to the facilities. In response to a question posed by Chair Hockett regarding storage capacity during the off season, Mr. Petit advised that the District does not currently have the accommodations available for the extra volume. Regarding Alternative 3, Mr. Bailey requested that when the information is completed the entire document be provided to Rossmoor to remain July 7, 2022 Regular Board Meeting Agenda Packet- Page 121 of 137 Page 7 of 7 Real Estate, Environmental & Planning Committee Minutes June 15, 2022 Page 6 transparent and collaborative. The complete information would include the supporting documentation and the different prospective that may differ from the information provided to them by their consultant. Ms. Wedington thanked staff for the information provided and stated that EBMUD was not surprised about the dollar value of the projects and had come to the same conclusion that the project was cost prohibitive. Central San's results validated their previous determinations that the project is not cost effective for EBMUD customers. Upon conclusion of this Item, the Committee moved to Item 5.b. COMMITTEE ACTION: Received the update. 7. Announcements This item was heard immediately following Item 5.a. There were no announcements. 8. Suggestions for future agenda items a. Receive list of upcoming agenda items and provide suggestions for any other future agenda items As mentioned above, the Committee requested a comprehensive overview of the District's Standard Specifications be presented to the Engineering and Operations Committee at a future meeting. COMMITTEE ACTION: Received the list and provided input to staff. 9. Future scheduled meetings Wednesday, July 20, 2022 at 9:00 a.m. Monday, August 15, 2022 at 10:00 a.m. (Special meeting) Wednesday, September 21, 2022 at 9:00 a.m. 10. Adiournment— at 10:26 a.m. July 7, 2022 Regular Board Meeting Agenda Packet- Page 122 of 137