HomeMy WebLinkAbout04.b. Review draft Position Paper to authorize a professional engineering services agreement with Woodard & Currant Inc for $1.4 million for Collection System Master Plan Update Page 1 of 3
Item 4.b.
CENTRAL SAN BOARD OF DIRECTORS
POSITION PAPER
DRAFT
MEETING DATE: JUNE 22, 2022
SUBJECT: REVIEW DRAFT POSITION PAPER TO AUTHORIZE THE GENERAL
MANAGER TO EXECUTE A PROFESSIONAL ENGINEERING SERVICES
AGREEMENT WITH WOODARD & CURRAN, INC. IN AN AMOUNT NOT TO
EXCEED $1,400,000 FOR THE COLLECTION SYSTEM MASTER PLAN
UPDATE; AND FIND THE AGREEMENT IS EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITYACT
SUBMITTED BY: INITIATING DEPARTMENT:
JUSTIN WAPLES, ASSOCIATE ENGINEER ENG-PDS-DIVISION MANAGER
DAN FROST, SENIOR ENGINEER
REVIEWED BY: DANEA GEMMELL, PLANNING AND DEVELOPMENT SERVICES DIVISION
MANAGER
JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL
SERVICES
ISSUE
Board of Directors' (Board) authorization is required for the General Manager to execute a professional
engineering services agreement in an amount greater than $200,000.
BACKGROUND
Central San's collection system comprises of over 1,500 miles of gravity sewers, 21 miles of force mains,
18 pump stations, collection system operations facilities and equipment, and many other support facilities.
The collection system includes several billions of dollars of assets which are critical for ensuring
continuous operation and conveyance of over 13 billion gallons of wastewater per year. Within the next 10
years, Central San expects to invest nearly$335 million (M) in capital improvements for the Collection
System Program.
The 2017 Comprehensive Wastewater Master Plan included recommendations for the Collection System
Program. Staff recommends updating the Collection System Master Plan (CSMP)to better understand
upcoming and future capital improvement needs, to enhance the CSMP so that it supports Central San's
upcoming Fiscal Year 2022-24 Strategic Plan and other Central San initiatives towards being a Utility of
the Future that considers smart solutions, and ensures its infrastructure and services are both resilient and
sustainable.
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Staff issued a Request for Proposal (RFP)for professional engineering services for the CSMP Update,
and performed a comprehensive consultant selection process. On April 4, 2022, Central San received
three proposals: 1) Woodard & Curran, I nc. (W&C); 2) West Yost Associates, I nc.; and 3) G HD, I nc.After
conducting interviews on April 26, 2022 with all three proposers, staff selected W&C to lead and prepare
the CSMP Update. The W&C team includes additional subject matter expertise and services provided
from VW Housen &Associates, Carollo Engineers, Inc. and V&A Consulting Engineers.
The scope of work for W&C will include the following:
• Update the sewer renovation program based on asset risk and actual condition information;
• Update the large diameter inspection and renovation program, and initiate concrete corrosion
investigation efforts;
• Develop and pilot large diameter siphon cleaning and inspection plan;
• Update the force main inspection and renovation program, and confirm upcoming pilot inspection
efforts;
• Update pump station existing facilities/inventory information, and perform condition assessment of
pump stations with Central San Maintenance staff (field inspections for four pump stations, desktop
assessment of all others);
• Develop and clarify Collection System Program vision and approach to sustainability, risk, and
resiliency;
• Workshops to identify collection system needs and opportunities for smart system solutions, and
develop smart system projects;
• Assist with updates and enhancements to the sewer system management plan;
• Assist in project development of near-term projects for the 10-year Capital I mprovement Plan (C I P)
and identify projects for the 20-year CI P.
The CSMP Update is expected to start in late July 2022 with workshops to develop, present and explain
all aspects of the vision for Central San's collection system Utility of the Future. The CSMP Update
project will continue for approximately 12 to 16 months. Findings and recommendations will be presented
to the Executive Team and the Board in at least two workshops.
In addition to working with W&C, staff will continue to perform ongoing collection system planning work that
will support the CSMP Update (e.g. I nfoWorks I CM dynamic model updates and evaluations, I nfoAsset
Planner sewer risk and renovation forecast updates, large diameter inspection and renovation work, and
force main inspection work). This other collection system planning work will be completed through existing
on-call agreements and proposed new on-call agreements that will be brought to the Board of Directors for
consideration as a future agenda item.
California Environmental Quality Act (CEQA)
Staff has concluded that these actions are exempt from CEQA under District CEQA Guidelines Section
15262, since they allow for further planning and feasibility studies for possible future actions which Central
San has not approved, adopted, or funded, and the outcome of these tasks will not have a legally binding
effect on later activities.Approval of these actions will establish the Board's independent finding that these
agreements are exempt from CEQA. Central San will conduct an environmental evaluation of any
environmental-altering, physical project that is proposed in the future as a result of these studies to
determine the need for any additional CEQA documentation.
ALTERNATIVES/CONSIDERATIONS
Do not authorize the agreement and do not update the CSMP. This is not recommended because
the CSMP Update is an important process that documents Central San's plan for addressing infrastructure
needs and opportunities for the C I P, provides necessary budgetary forecast information for sewer service
charge rate planning, and helps identify how Central San's Operations and Maintenance practices and CI P
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will help Central San achieve its mission, vision, values and goals outlined in the Strategic Plan.
FINANCIAL IMPACTS
The total cost for the CSMP Update is estimated at$1.6 M, which includes consulting services for$1.40
M (estimated at$1.2 M with contingency of$200,000) and staff time for$200,000.
The CS MP Update, District Project 100028 was included in the adopted Fiscal Year 2022-23 Capital
Improvement Budget with a total budget of$1.6 M.
COMMITTEE RECOMMENDATION
The Engineering and Operations Committee reviewed this matter at its meeting on June 22, 2022 and
recommended
RECOMMENDED BOARD ACTION
Staff recommends the following Board actions:
1. Find that these agreements are exempt from CEQA;
2. Authorize the General Manager to execute a professional engineering services agreement with
Woodard & Curran, Inc. in an amount not to exceed $1,400,000 for the Collection System Master
Plan Update;
Strategic Plan Tie-In
GOAL FIVE:Infrastructure Reliability
Strategy 1—Manage assets optimally to prolong their useful life, Strategy 2—Execute long-term capital renewal and
replacement program
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