HomeMy WebLinkAbout01.a. Approve minutes of meeting held 05-26-22 Page 1 of 12
Item 1.a.
CENTRALSAN
jdf A- hom
CENTRAL CONTRA COSTA SANITARY DISTRICT
June 16, 2022
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
SUBJECT: MAY26, 2022 SPECIAL BOARD MEETING MINUTES
Attached are the draft minutes of the above Board meeting.
ATTACHMENTS:
1. Draft Minutes of 05-26-22 meeting
June 16, 2022 Regular Board Meeting Agenda Packet- Page 8 of 771
Page 2 of 12
=
OCENTRALSAN
CONTRACENTRAL •STA SANITARY DISTRICT 5019 IMHOFF
MINUTES* BOARD OF DIRECTORS:
DAVID R. WILLIAMS
President
SPECIAL BOARD MEETING
BARBARA D.HOCKETT
Virtual Meeting President Pro Tent
Thursday, May 26, 2022 MARIAHN LAURITZEN
2:30 p.m. MIcHTA�JPLEcKI
DRAFT
Open Session
(Video recorded)
NOTICE
This meeting was held virtually pursuant to findings made by the Board of Directors on
May 5, 2022, under Assembly Bill (AB) 361 provisions related to the COVID-19 pandemic.
The agenda provided options in which members of the public could participate.
ROLL CALL
A special meeting of the Board of Directors was called to order by President Williams at
2:30 p.m. Secretary Pro Tem Amelia Berumen called roll:
PRESENT.• Members: Hockett, Lauritzen, McGill, Pilecki, Williams
ABSENT. Members: None
PLEDGE OF ALLEGIANCE
Ms. Berumen recited the Pledge of Allegiance.
PUBLIC COMMENT PERIOD
A written public comment received electronically via the District's website speaker/comment
card option was read into the record. The comments were submitted, anonymously, as a
Central San Employee that expressed concern and opinions of management and reasoning
for staff morale.
These summary minutes are supplemented by a corresponding video recording available on the District's
website at centralsan.org.
June 16, 2022 Regular Board Meeting Agenda Packet- Page 9 of 771
Page 3 of 12
CENTRAL CONTRA COSTA SANITARY DISTRICT
May 26, 2022 Special Board Meeting Minutes- Page 2
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
General Manager Roger S. Bailey requested that Closed Session Item 21 be heard ahead
of Items 19 and 20.
AWARDS AND PRESENTATIONS
1. Presentation by Mahika Arya, Senior at Dougherty Valley High School in San Ramon,
winner of the Contra Costa County Science and Engineering Fair - Excellence In
Water, Wastewater and Recycled Water Research Award:
First Tier Winner: "Testing the Impact of Pharmaceutical Pollutants on Plant Growth"
Ms. Arya presented her award winning project to the Board. The Board Members
provided congratulatory offerings and were joined by the audience to provide Ms. Arya
with a virtual applause.
BOARD ACTION: Received the presentation.
CONSENT CALENDAR
2. Approve the following:
a. May 5, 2022 Board meeting minutes
3. Set a public hearing for June 16, 2022 at 2:30 p.m. to receive comments on adopting
an uncodified Ordinance to establish the "CCCSD Standard Specifications for Design
and Construction, 2022 Edition" as Central San's standard specifications, in
accordance with District Code Section 9.08.010
4. Adopt updated salary schedule for all District job classifications effective May 26, 2022
5. Award a construction contract in the amount of $3,762,825 to Devaney Engineering,
Inc., the lowest responsive and responsible bidder for the Danville Sewer
Renovations, Phase 4, District Project 8466; include an additive bid item in the amount
of $250,000 to construct an interceptor structure; and find that the Project is exempt
from the California Environmental Quality Act
6. Award a construction contract in the amount of $1,333,333 to Vellutini Corporation,
dba Royal Electric Company, the lowest responsive and responsible bidder for the
San Ramon Electrical Upgrades, District Project 100017; and find that the Project is
exempt from the California Environmental Quality Act
7. Award a construction contract in the amount of$444,000 to Power Engineering
Construction Company, the lowest responsive and responsible bidder for the Outfall
Monitoring Improvements, District Project 100018
BOARD ACTION: BOARD ACTION: Motion was made by Member Hockett and
seconded by Member Pilecki to adopt the Consent Calendar as recommended.
Motion passed by unanimous roll call vote.
June 16, 2022 Regular Board Meeting Agenda Packet- Page 10 of 771
Page 4 of 12
CENTRAL CONTRA COSTA SANITARY DISTRICT
May 26, 2022 Special Board Meeting Minutes- Page 3
PUBLIC HEARINGS
8. Conduct a public hearing to consider adopting the following for Cordell Drive West
Contractual Assessment District (CAD) No. 2021-1 in Danville:
• Resolution No. 2022-025 confirming and levying final assessments;
• Resolution No. 2022-026 directing that the Fiscal Year 2022-23 assessments
be placed on the Contra Costa County property tax roll for collection; and
• Uncodified Ordinance No. 320 establishing reimbursement fees for the
properties which connect to District Project 6727 (Cordell Drive West CAD No.
2021-1)
Engineering Assistant 111 Russ Leavitt provided a brief overview of the Cordell Drive
West CAD project status. He stated that the construction on this project was
complete and the public hearing was the next step in the process to assess the
participant-share. Mr. Leavitt explained that participants have the option to pay in full
by the end of June; otherwise, charges would be placed on the property tax roll for up
to ten years.
President Williams opened the hearing to receive public comment. There being no
comments from the public, the hearing was closed.
BOARD ACTION: Conducted the public hearing. Motion was made by
Member Pilecki and seconded by Member Hockett to adopt Resolution No.
2022-025, Resolution No. 2022-026, and uncodified Ordinance No. 320 as
related to Cordell Drive West CAD No. 2021-1. Motion passed by unanimous roll
call vote.
COVID-19 PANDEMIC RESPONSE
9. Receive update on Central San's response regarding the Coronavirus (COVID-19)
pandemic
Communications and Government Relations Manager Emily Barnett provided a brief
update on the pandemic status within the county. She stated that County Health
Services officials have announced a surge in cases, which had also been confirmed
by solids and wastewater testing. It is estimated the surge may decrease towards the
end of June. Ms. Barnett advised that County Health Services officials also
recommend for all persons to wear facial masks while indoors.
BOARD ACTION: Received the update.
June 16, 2022 Regular Board Meeting Agenda Packet- Page 11 of 771
Page 5 of 12
CENTRAL CONTRA COSTA SANITARY DISTRICT
May 26, 2022 Special Board Meeting Minutes- Page 4
OTHER BOARD ACTION ITEMS
10. Consider adoption of the proposed Strategic Plan for Fiscal Years (FY) 2022-24
Mr. Bailey stated that the proposed Strategic Plan has been in development over the
past year with Board input incorporated as received during various presentations.
Management Analyst Christina Gee reviewed the presentation and materials
provided in the agenda packet. The Board had no questions.
Member McGill stated that although the document appears straightforward, he
acknowledged the amount of hard work that went into compiling the plan. He opined
staff captured what the Board had expressed over the course of meeting discussions.
Member Hockett concurred and thought the proposed Strategic Plan was well
organized.
President Williams stated that the dashboard to understand whether initiatives were
being achieved was excellent, and spoke volumes to the leadership of the District.
Member Pilecki echoed fellow Board Member statements. He stated that the key to
such a plan is metrics, which he opined were well thought out to accomplish and will
lead to a successful next two years.
BOARD ACTION: Motion was made by Member McGill and seconded by
Member Lauritzen adopt the proposed Strategic Plan for Fiscal Years 2022-24
as presented. Motion passed by unanimous roll call vote.
LEGISLATIVE MATTERS
11. Receive update on pending legislative matters and provide direction on priority
legislation
Ms. Barnett provided an overview of key recent matters as listed on the 2022 Central
San Priority Legislation Tracking Sheet dated May 25, 2022, provided in advance of
the meeting. Items of staff recommendation for Board consideration were as follows.
Ms. Barnett proposed a position stance update on two Assembly Bill items:
• Item 5 -AB 2536 regarding connection and capacity fees from a Watch to
Neutral position.
• Item 14 -AB 2787 pertaining to microplastics from a Watch to Support position.
Secondly, Ms. Barnett discussed an additional handout provided in advance of the
meeting calling for Assembly support of$10 million in appropriations, submitted by
Senator Dodd, for senior care/day care in Contra Costa County, recipient, Choice in
Aging located in Pleasant Hill. This vital organization is a well-recognized
establishment in the County. Ms. Barnett noted the rarity in this request which
June 16, 2022 Regular Board Meeting Agenda Packet- Page 12 of 771
Page 6 of 12
CENTRAL CONTRA COSTA SANITARY DISTRICT
May 26, 2022 Special Board Meeting Minutes- Page 5
requires all state elected officials to agree. She asked for the Board's concurrence to
support this cause with a letter from the District.
Member McGill stated his support on the two separate recommendation topics.
Member Hockett expressed her support and stated she had separately sent a letter of
support for Choice in Aging as a member of the community. She noted these funds
would assist in the construction of their new intergenerational facility that will likely be
a model for the nation.
President Williams stated it seemed to be a good program and commented on the
requirement for assembly/senate member concurrence.
Two separate motions were voted upon.
BOARD ACTION: Motion was made by Member McGill and seconded by
Member Lauritzen to support staff's position stance for Items 5 and 14 as
indicated. Motion passed by unanimous roll call vote.
BOARD ACTION: Motion was made by Member Hockett and seconded by
Member McGill to support staff's request to submit a letter to Senator Dodd in
support of the Choice in Aging to receive budget appropriation. Motion passed
by unanimous roll call vote.
REPORTS AND ANNOUNCEMENTS
12. General Manager— Reports
a. Receive proposed Central San Fiscal Year (FY) 2022-23 Budget for the
following funds:
• Operations and Maintenance
• Capital Improvement
• Self-Insurance
• Debt Service
Mr. Bailey introduced the proposed FY 2022-23 Budget presentations and
recognized the vast time and effort to produce the document. He extended his
appreciation to staff, in particular to: Director of Finance and Administration
Philip Leiber, Finance Manager Kevin Mizuno, Capital Projects Division
Manager Edgar Lopez, to all the directors and management team, the budget
preparation team, Ms. Barnett and the Communications staff, and
Administrative Services Assistant Velisa Parks.
Mr. Bailey stated the Budget reflects the resources necessary for staff to
complete the mission and goals set by the Board for the next fiscal year.
He explained that general principles, time spent to ensure cost figures were
appropriate, and customers - a key fundamental reason, were all kept in mind.
June 16, 2022 Regular Board Meeting Agenda Packet- Page 13 of 771
Page 7 of 12
CENTRAL CONTRA COSTA SANITARY DISTRICT
May 26, 2022 Special Board Meeting Minutes-Page 6
He explained the presentations were also reviewed with the appropriate Board
Committees and today's review was an opportunity for questions or
clarifications ahead of the public hearing set for June 16 to consider budget
adoption. Lastly, he highlighted the inclusion of a request for three fulltime
equivalent positions, which were each assessed and deliberated upon
internally.
Mr. Leiber stated the Budget is prepared under the effective leadership and
guidance of the General Manager; not in a top-down direction but rather a
collaboration of managers in an environment where differing views were
offered and synthesized. This resulted in a transparent document that outlines
the resources, where they are applied, and the customer-benefit from the
funds they provide.
Mr. Leiber and Mr. Mizuno reviewed the presentation included with the agenda
material which covered Central San accomplishments, strategic priorities,
overall uses and sources of funds, the Operations and Maintenance (O&M),
Self-Insurance, and Debt Service sub-funds, reserves, and next steps.
In response a question posed by Member Pilecki of the timeline for Board
Member comments, Mr. Leiber requested receipt by June 1 for final draft
incorporation.
At the request of the Finance Committee, new information was added, starting
at slide 30 to provide a high-level overview of the City of Concord annual
billing of cost-share. This arrangement was made in the 1970s on flow
proportionate share for O&M and Capital expenditures, less the collection
system cost. Mr. Leiber noted the figures shown on slide 30 are estimates as
the city is billed on actual costs incurred.
As it pertained to the pending new Innovation and Optimization Program
Manager position, Member Pilecki inquired at what bargaining-group level this
position would fall under, Mr. Bailey stated it would be equivalent to a
Management Group position. A lengthy discussion later ensued on the need
and duties of the proposed new program manager position.
In that regard, Mr. Bailey explained the Operations side of the budget is
$85 million. As such, an in-depth look at the entire span of the operation,
processes, daily-type work should be ascertained to understand where and
how those costs are produced. He stated the evaluation will involve several
people and pieces that would be moved under Innovation and Optimization
Manager. He cautioned the process is still under review, but the goal is to
ensure it is fully coordinated and centralized to be effective and efficient.
Member Hockett opined that no one person is going to know how to do
something better than the people that actually perform the job. She questioned
why another person would be needed given the incredible staff Central San
has onboard.
June 16, 2022 Regular Board Meeting Agenda Packet- Page 14 of 771
Page 8 of 12
CENTRAL CONTRA COSTA SANITARY DISTRICT
May 26, 2022 Special Board Meeting Minutes- Page 7
Member Pilecki opined the description of work for the program manager seemed
to lean towards an industrial engineer type position. He asked whether
optimizations of staffing levels were also being reviewed in the consideration of
this position. Mr. Bailey responded yes, and provided an example reference of
an apprenticeship type program to allow training on certain modules. As such, it
could lead to providing a salary adjustment to qualified individuals to perform
duties without adding positions.
Mr. Leiber added that Central San has a considerable amount of data from a
great deal of benchmarking, which now needs someone to review and find the
best practices for future operation needs and goals.
Mr. Lopez reviewed the Capital Improvement Budget (CIB) and Ten-Year
Capital Improvement Plan (CIP). He acknowledged the accomplishments
depicted do not just relate to the Capital Projects Division but a District-wide
achievement.
On slide 3 of the CIB presentation, Mr. Lopez stated the highlighted areas reflect
any changes and a rebalance of the Contingency Budget. Those figures will be
updated in the final draft Budget document for the public hearing.
Mr. Lopez summarized the future years and total budget as steadily increasing
to almost one billion dollars for the combined fiscal year-to-date, proposed
budget, and future fiscal years estimate. He explained any funds not spent will
be carried forward until the projects are closed; however, staff is aiming to
reduce the amount of carry-forward and focusing on actual spending, and is
reflected in a decrease of spending in FY 2021-22.
New projects and infrastructure significance were discussed, which included:
• New `Sub-90'electrical infrastructure substation, still in the planning
stage, that will provide operational redundancy of the main feeder to the
treatment plant. This new structure and equipment are expected to pay
dividends in the future.
• Installation of solids handling equipment as part of the Phase 2 project,
which may include digesters or other appropriate equipment. When the
last District Comprehensive Master Plan was completed, improvements
were based on digesters.
• Charging Stations/Electric Vehicles. Meeting legislative direction of future
fleet vehicle purchases to be electric and necessary charging stations
was discussed. Although useful life of current vehicles will be achieved,
an increase in program budget has been included to install the first
charging stations. Mr. Lopez stated contingency funds would be used and
no additional budget was being requested.
President Williams concluded by stating that there may be different views on a
specific budget; therefore, it is important for the General Manager to have a
process to provide opportunity for input. He explained the General Manager
June 16, 2022 Regular Board Meeting Agenda Packet- Page 15 of 771
Page 9 of 12
CENTRAL CONTRA COSTA SANITARY DISTRICT
May 26, 2022 Special Board Meeting Minutes- Page 8
has the authority to make the final call since the Board holds him responsible
of what it expects for the District.
BOARD ACTION: Received proposed Central San Budget for Fiscal Year
2022-23.
b. Receive repot on Central San's Virtual Externship Program
For time management of closed session items, Mr. Bailey announced this item
would be deferred to a future meeting.
BOARD ACTION: None. Item deferred to a future Board meeting.
13. General Manager—Announcements
a. Announcements — May 26, 2022
Other than the announcements included in the agenda materials, no further
announcements were made during the meeting
BOARD ACTION: Received the announcements.
14. Counsel for the District
District Counsel Kenton Alm announced that due to the hour and meeting length,
Item 20 could also be deferred to a future meeting.
15. Secretary of the District
Ms. Berumen announced the following upcoming Board and Committee meetings:
• Engineering & Operations — Wednesday, June 1 at 11:00 a.m.
• Special Pre-Board Meeting, Project Tour— Thursday, June 2 at 1:00 p.m.
• Regular Board Meeting— Thursday, June 2 at 2:30 p.m.
BOARD ACTION: Received the announcements.
16. Board Members - Committee Minutes
a. May 3, 2022 - Administration Committee - Chair Pilecki and Member Lauritzen
b. May 4, 2022 - Engineering & Operations Committee - Chair Lauritzen and
Member Hockett
C. May 9, 2022 - Finance Committee - Chair McGill and Member Pilecki (alternate)
d. May 11, 2022 - Engineering & Operations Committee - Chair Lauritzen and
Member Hockett
BOARD ACTION: Received the Committee minutes.
June 16, 2022 Regular Board Meeting Agenda Packet- Page 16 of 771
Page 10 of 12
CENTRAL CONTRA COSTA SANITARY DISTRICT
May 26, 2022 Special Board Meeting Minutes- Page 9
17. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the stipend or for
which the District paid their expenses.
a. Member Hockett
• May 6, 2022 - Bay Area Clean Water Agencies (BACWA) Annual
Members Meeting, Berkeley
• May 16, 2022 - Contra Costa Special Districts Association (CCSDA)
Chapter Meeting (virtual)
Member Lauritzen - No report.
Member McGill
• May 12, 2022 - Mandatory Harassment Prevention Training (virtual)
Member McGill also provided a written report covering his announcements
and other meetings.
Member Pilecki
• May 12, 2022 - Mandatory Harassment Prevention Training (virtual)
President Williams - No report.
BOARD ACTION: Received the reports and announcements.
18. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
No requests.
EMERGENCY SITUATIONS
None.
REQUESTS FOR FUTURE AGENDA ITEMS
None.
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
District Counsel Kenton Alm announced that a closed session would be held for Items 19
and 21, with Item 21 heard as the first closed session item of business. Item 20 would be
deferred to a future Board meeting.
Member Pilecki announced he would recuse himself from discussion on Item 19 as it
pertained to the Kappel v. Central San, et al. case.
June 16, 2022 Regular Board Meeting Agenda Packet- Page 17 of 771
Page 11 of 12
CENTRAL CONTRA COSTA SANITARY DISTRICT
May 26, 2022 Special Board Meeting Minutes- Page 10
RECESS TO CLOSED SESSION
The Board recessed at 5:08 p.m. to reconvene in closed session.
Closed Session
(Not video recorded)
CLOSED SESSION
19. Conference with Legal Counsel - existing litigation pursuant to Government Code
Section 54956.9(d)(1); two cases:
• Kappel v. Central Contra Costa Sanitary District, et al., Contra Costa County
Superior Case No. MSC19-01012
• Johnson v. City of Walnut Creek, et al., Contra Costa County Superior Case
No. MSC21-00639
20. [Item deferred] Conference with Legal Counsel - Anticipated litigation exposure
pursuant to Government Code Section 54956.9(e)(3); two potential cases:
• Robin F. Hayden (District claim filed November 4, 2021)
• Robert Redman (District claim filed November 17, 2021)
21. Conference with labor negotiators pursuant to Government Code Section 54957.6:
District Negotiators:
• Roger S. Bailey, General Manager
• Kenton L. Alm, Esq., District Counsel
• Molly Kaban, Esq., Hanson Bridgett, Labor Counsel
• Teji O'Malley, Human Resources and Organizational Development Manager
Employee Organizations:
• Employees' Association, Public Employees Union, Local One
• Management Support/Confidential Group (MS/CG)
• Management Group
RECESS TO OPEN SESSION
The Board recessed at 6:08 p.m. to reconvene in open session.
REPORT OUT OF CLOSED SESSION
No report.
June 16, 2022 Regular Board Meeting Agenda Packet- Page 18 of 771
Page 12 of 12
CENTRAL CONTRA COSTA SANITARY DISTRICT
May 26, 2022 Special Board Meeting Minutes-Page 11
ADJOURNMENT
The meeting was adjourned at 6:09 p.m.
David R. Williams
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Amelia Berumen
Secretary Pro Tem
Central Contra Costa Sanitary District
County of Contra Costa, State of California
June 16, 2022 Regular Board Meeting Agenda Packet- Page 19 of 771