HomeMy WebLinkAbout04.d. Review draft Position Paper to authorize the General Manager to execute a construction contract change order in the amount of $300,000 with McGuire & Hester to upgrade to high security fencing and gates for the Contractor Staging Improvements, Dist Page 1 of 5
Item 4.d.
CENTRAL SAN BOARD OF DIRECTORS
POSITION PAPER
DRAFT
MEETING DATE: JUNE 1, 2022
SUBJECT: REVIEW DRAFT POSITION PAPER TO AUTHORIZE THE GENERAL
MANAGER TO EXECUTE A CONSTRUCTION CONTRACT CHANGE
ORDER IN THE AMOUNT OF $300,000 WITH MCGUIRE & HESTER TO
UPGRADE TO HIGH SECURITY FENCING AND GATES FOR THE
CONTRACTOR STAGING IMPROVEMENTS, DISTRICT PROJECT 7375
SUBMITTED BY: INITIATING DEPARTMENT:
WILLIAM GRANT, ASSOCIATE ENGINEER ENGINEERING AND TECHNICAL SERVICES-
CAPITAL PROJECTS
REVIEWED BY: NATHAN HODGES, SENIOR ENGINEER
EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER
JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL
SERVICES
ISSUE
Authorization from the Board of Directors (Board) is required to execute a construction contract change
order and to transfer funds in an amount greater than $ 200,000.
BACKGROUND
On May 6, 2021, the Board awarded a$4 million dollar construction contract to McGuire & Hester (M&H)
for the Contractor Staging Improvements, District Project 7375 (Project). Construction of the project
started last year in June 2021 and is scheduled to be completed by the end of this year. The contractor
scope of work included civil improvements, installation of new utilities, and other similar work within the
wastewater treatment plant (plant)to improve safety and site access for construction projects and
deliveries. I n addition, the project includes a new security guard facility, fencing, and contractor entrance
from Imhoff Drive as shown in Attachment 1.
Since the project was awarded there have been several security issues involving breaches of existing
chain link fencing around the plant and buffer properties. At the request from the Administration
Department, mainly Risk Management, Capital Projects evaluated security fencing and put together
several short and long-term plans to address known areas that require a higher level of security at the plant.
June 1, 2022 EOPS Regular Committee Meeting Agenda Packet- Page 314 of 320
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As part of the construction contract, M&H is required to install typical chain link and barbed wired fencing
as seen throughout most of the plant for the new contractor entrance. Staff spent significant time exploring
and finding the appropriate high security fencing that would provide the level of security needed at Central
San while being cost effective (example of security fence provided in Attachment 2). Several fencing
suppliers and subcontractors were contacted and proposals given to M&H. The lowest cost received was
from Bailey Fence Company, Inc.
The upgrade to high security fencing at the project site will cost up to $300,000 and includes installation of
1,100 LF (linear feet) of galvanized iron perimeter fencing and gates, two industrial use gate operators with
loop detectors and edge sensors, a swing arm gate, a personal gate with panic hardware, and 400 LF of
chain link fence with barbwire for an internal plant parking lot. The work is expected to begin as soon as
possible and be completed by September 1, 2022.
ALTERNATIVES/CONSIDERATIONS
The Board could consider the following alternatives or provide other direction:
Alternative 1 - Do not proceed under a construction contract change order and issue the fencing work as a
separate public works project and bid. This alternative would be more costly than staff's recommendation
since semi-permanent fencing would need to be installed to secure the treatment plant until the new high
security fencing can be bid, delivered, and installed. Staff also estimates the cost would be higher since a
new contractor would have to mobilize and likely pay higher costs in handling low amounts of potentially
hazardous soils.
Alternative 2 - Postpone the high security fencing to another time. This is not recommended due to the
potential re-work for the new entrance, exit, and guard facility security fencing. Construction traffic, workers,
deliveries, and recreation vehicles are expected to use the new entrance; therefore, more people or the
public will use a portion of the plant along Imhoff Drive.
The action being recommended by staff is the most long-term economical solution and effectively helps
complete the Contractor Staging Improvements project.
FINANCIAL IMPACTS
The total price for the fencing upgrades is $300,000, which includes labor and materials, shipping, taxes,
and allowable contractor markups.
Adequate funds are available within the Fiscal Year(FY) 2021-22 Capital Improvement Budget
Contingency; therefore, upon Board approval, a budget transfer in the amount of$300,000 would be
completed by the General Manager to fund this additional scope of work.
COMMITTEE RECOMMENDATION
The Engineering & Operations Committee reviewed this matter at its June 1, 2022 meeting and
recommended
RECOMMENDED BOARD ACTION
Authorize the General Manager to execute a construction contract change order in the amount of $300,000
with McGuire & Hester to include high security fencing and gates for the Contractor Staging
Improvements, District Project 7375.
June 1, 2022 EOPS Regular Committee Meeting Agenda Packet- Page 315 of 320
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GOAL ONE: Customer and Community
Strategy 1—Deliver high-quality customer service
GOAL FOUR: Workforce Development
Strategy 4—Meet or exceed industry safety standards
GOAL FIVE:Infrastructure Reliability
Strategy 3—Protect personnel and assets from threats and emergencies
GOAL SEVEN:Agility and Adaptability
Strategy 1—Maintain a safe working environment for employees and the public during the COVID-19 pandemic
ATTACHMENTS:
1. Fencing Plan Location Map
2. Example of Security Fencing
June 1, 2022 EOPS Regular Committee Meeting Agenda Packet- Page 316 of 320
DP7375 - Contractor Staging Improvements Fencing Plan
Map Date:5/24/2022
rt
Detail Area
Y �
Treatment '
Plant s.
Site
w '
i
F = , i Existing Fence
New Chain Link Fence
a �
n,.
New High Security Fence
®` y D New Slide Gate
■M New Swing Arm Barrier
Q Future Guard Shack
Note: /� 0 50 100 Map Displayed in North American Datum of 1983 Attachment
Central San data as of May,2022 I I Feet California State Plane,Zone III RIPS 0403,US Feet
June 1, 2022 EOPS Regular Committee Meeting Agenda Packet- Page 317 of 320
Page 5 of 5
Attachment 2
ACT VI
N��xF
NU~L
L
Ncrw
L
HEAVY
�4AN I GUAR b IAN
True to its name, Guardian provides unsurpassed
Prot-eetann in cimamental iron fencing for the hrgh-
secunty fadilty_ its handsome, curved pickets
appear imposing and impenetrable - yet are m ore
encluring than unsightly barbed wire_
June 1, 2022 EOPS Regular Committee Meeting Agenda Packet- Page 318 of 320