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Home My WebLink About16.d. Committee Minutes-Engineering & Operations 05-11-2022 Page 1 of 5 Item 16.d. CENTRALSAN jdf A- hom CENTRAL CONTRA COSTA SANITARY DISTRICT May 26, 2022 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: MAY 11, 2022 - ENGINEERING & OPERATIONS COMMITTEE - CHAIR LAURITZEN AND MEMBER HOCKETT Attached are minutes of the above Committee meeting. ATTACHMENTS: 1. Minutes of 05-11-22 meeting May 26, 2022 Special Board Meeting Agenda Packet- Page 528 of 532 Page 2 of 5 CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9A553-4392 REGULAR MEETING OF THE BOARD oFDIRECTORWILLIAM DAVID R. WILLIAMS CENTRAL CONTRA COSTA Preen` SANITARY DISTRICT BARBARA D.H°CKETT President Pro Tem ENGINEERING & OPERATIONS MARIAHN.LAURITZEN COMMITTEE MICHAEL R.MCGHL TAD J PILECKI MINUTES PHONE: (925)228-9500 FAX.- (925)372-0192 Wednesday, May 1 1, 2022 www.centralsan.org 11:00 a.m. (All attendees participated via videoconference) Committee: Chair Mariah Lauritzen Member Barbara Hockett Staff.- Roger S. Bailey, General Manager (joined during Item 4.a.) Katie Young, Secretary of the District Philip Leiber, Director of Finance and Administration (joined during Item 4.a.) Steve McDonald, Director of Operations Danea Gemmell, Planning and Development Services Division Manager (joined during Item 4.a.) Edgar Lopez, Capital Projects Division Manager 1. Notice This meeting was conducted virtually in accordance with the provisions stipulated in Assembly Bill 361 and adopted by the Central San Board of Directors on May 5, 2022. The agenda included instructions for options in which the public could participate in the meeting. 2. Call Meeting to Order Chair Lauritzen called the meeting to order at 11.00 a.m. 3. Public Comments No public comments. May 26, 2022 Special Board Meeting Agenda Packet- Page 529 of 532 Page 3 of 5 Engineering & Operations Committee Minutes May 11, 2022 Page 2 4. Agenda Items a. Review proposed Fiscal Year 2022-23 Capital Improvement Budget (CIB) and Ten-Year Capital Improvement Plan (CIP) Mr. Lopez provided an overview of the presentation included with the agenda materials and responded to various Committee questions. Chair Lauritzen inquired about the total estimate for the Recycled Water (ReW) Program budget in comparison to the ten-year plan. Mr. Lopez advised that the current projects reflect budget-to-date numbers and the two major projects, Phases 1A and 1 B, are already in progress and will carry spent money in the budget. There will continue to be projects in the ten-year plan but at this time they are not estimated to be significant. The largest future project is based on the Concord Community Reuse project and is not budgeted in the Capital Program as it is expected to be negotiated or cost neutral. It was noted that historically the Re Program had a significantly lower budget but, with the Master Plan and end of life infrastructure, there has been a refocus to make recycled water reliable and more available to customers. In response to a question posed by Member Hockett regarding the issues in the clarifiers, Mr. Lopez advised that most of the project focus will be with the mechanical drives or coating protection issues and with rehab of the seismic baffles and supports. Chair Lauritzen asked for further clarification on the timing of the coating on the clarifiers. Mr. Lopez stated that maintenance staff performs an annual inspection and documents the condition of the coatings for Capital Projects to review and based on inspection, engineering recommends to the work and coatings needed. He provided kudos to the Maintenance staff for their efforts to make the coating last and keeping the cathodic protection system in great shape for as long as they have as the last time this work was performed was roughly 20 years ago. Mr. Lopez provided more detail on the major focus projects for FY 2022-23 in the Collection System, Treatment Plant, General Improvement, and Re Programs. Member Hockett inquired about incorporating Net Zero and climate change in the future with electric vehicles. Mr. Lopez advised that charging stations are one of the items to be included as a change to the proposed budget and provided further detail. Staff will create a plan and May 26, 2022 Special Board Meeting Agenda Packet- Page 530 of 532 Page 4 of 5 Engineering & Operations Committee Minutes May 11, 2022 Page 3 phase-in vehicle purchase approach to prepare and comply with the proposed regulations for fleet vehicles, excluding specialty vehicles like hydro-vac and others. Mr. Lopez reviewed slide 14 which included changes proposed to the draft budget the Board had received on May 5. Those changes include: • Danville Sewer Renovation, Phase 4 total estimated budget revised to $5,202,000 (page 216 of draft budget); • San Ramon Electrical Upgrades total estimated budget revised to $1,913,000 (page 220 of draft budget); and • Plant Operation Building (POB) Electric Vehicles Charging Station total estimated budget revised to $1,290,000 (page 270 of draft budget). The scope has increased to include the Collection System Operations (CSO) and pool vehicles at the Martinez Campus. It was noted that the schedule will match the State order and proposed California Air Regulatory Board regulations for fleets starting 2024. Mr. Lopez advised that the program budgets shall be revised based on the projects and funding will come from the contingency budget; therefore, there is no overall change to the total Capital Improvement Budget/Capital Improvement Plan (CIB/CIP). Member Hockett suggested staff provide an ample amount of charging stations for flexibility purposes with staff and crew needs. Chair Lauritzen stated that she was happy to hear about the safety program which will improve the working environment, the coordination efforts with the cities and the execution with electrical projects. Lastly, Chair Lauritzen expressed her appreciation to staff for including slide 12 with all of the changes proposed since the initial draft budget was released to the Board. She thought the information made it transparent and more understandable to the public. COMMITTEE ACTION: Reviewed and provided input to staff. 5. Announcements None. 6. Suggestions for Future Agenda Items None. May 26, 2022 Special Board Meeting Agenda Packet- Page 531 of 532 Page 5 of 5 Engineering & Operations Committee Minutes May 11, 2022 Page 4 7. Future Scheduled Meetings Wednesday, June 1, 2022 at 11:00 a.m. Wednesday, June 22, 2022 at 11:00 a.m. Wednesday, July 6, 2022 at 11:00 a.m. 8. Adjournment— at 12:05 p.m. May 26, 2022 Special Board Meeting Agenda Packet- Page 532 of 532