HomeMy WebLinkAbout16.c. Receive Environmental, Health, and Safety Program 2021 Annual Report Page 1 of 19
Item 16.c.
CENTRALSAN
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CENTRAL CONTRA COSTA SANITARY DISTRICT
May 5, 2022
TO: HONORABLE BOARD OF DIRECTORS
FROM: JERRY LEDBETTER, ENVIRONMENT, HEALTH, AND SAFETY PROGRAM
ADMINISTRATOR
REVIEWED BY: TEJI O'MALLEY, HUMAN RESOURCES AND ORGANIZATIONAL
DEVELOPMENT MANAGER
ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE ENVIRONMENT, HEALTH, AND SAFETY PROGRAM 2021
ANNUAL REPORT
Staff will review the attached 2021 Annual Report.
Strategic Plan Tie-In
GOAL ONE: Customer and Community
Strategy 1—Deliver high-quality customer service
GOAL TWO: Environmental Stewardship
Strategy 1—Achieve 100% compliance in all regulations
GOAL FOUR: Workforce Development
Strategy 4—Meet or exceed industry safety standards
GOAL SEVEN:Agility andAdaptability
Strategy 1—Maintain a safe working environment for employees and the public during the COVID-19 pandemic
, Strategy 2—Plan ahead for scenarios of direct adverse impacts
ATTACHMENTS:
1. Environment, Health, and Safety Program 2021 Annual Report
2. Presentation
May 5, 2022 Regular Board Meeting Agenda Packet- Page 207 of 261
Page 2 of 19
Attachment 1
CENTRALSAN
CENTRAL CONTRA COSTA
SANITARY DISTRICT
Central Contra Costa Sanitary District
Environment, Health & Safety Program
Annual Report
Calendar Year 2021
May 5, 2022 Regular Board Meeting Agenda Packet- Page 208 of 261
Page 3 of 19
Environment Health & Safety Program
2021 Annual Report
Our Mission:
The primary objective of the Environment, Health & Safety (EH&S) Program is to reduce
injuries, accidents, and environmental impact while ensuring compliance. We achieve
this by providing high quality training, comprehensive workplace evaluation, incident
response, hazardous materials management from acquisition to disposal, and by
managing regulatory information.
The EH&S Workgroup understands that to maintain an effective District-wide EH&S
Program, it needs the continued support and commitment of Central Contra Costa
Sanitary District's (Central San) management and the participation of all workgroups.
Safety staff will continue to work closely with both groups to foster and maintain this
support.
EH&S Program Annual Report Calendar Year 2021
1
May 5, 2022 Regular Board Meeting Agenda Packet- Page 209 of 261
Page 4 of 19
Table of Contents
Injury/Illness Analysis--------------------------------------------------------------------------------------------------------3
Incident Rates 7
SafetyTraining-------------------------------------------------------------------------------------------------------------------8
EH&S Accomplishments------------------------------------------------------------------------------------------------- 9
2022 Goals and Objectives for the EH&S Workgroup...............................................10
EH&S Program Annual Report Calendar Year 2021
2
May 5, 2022 Regular Board Meeting Agenda Packet- Page 210 of 261
Page 5 of 19
EH&S Program
Injury/Illness Analysis
Central San incurred five Occupational Safety and Health Administration (OSHA)
Recordable Injury/Illness cases and eight first aid only cases during the 2021 Calendar
Year (CY 2021) (see Graph 1). The recordable cases consisted of two lost time, one
lost time with restricted work, and two medical only cases. There was an increase from
four to five recordable cases (+25%) from the 2020 Calendar Year (CY 2020) to CY
2021.
The EH&S Workgroup continues to encourage employee reporting of first aid only
injuries/illnesses and near-misses. The EH&S Workgroup uses this data to help identify
and correct hazards in the workplace that could result in a recordable injury, as well as
tailor safety training to address these hazards.
Graph 1
OSHA Recordable Injuries
Comparison by Year
12
10
8
6
4
2
0
2017 2018 2019 2020 2021
■Adm/Eng 0 3 0 0 0
■CSO 6 4 5 1 5
■ POD 4 1 5 3 0
■TOTAL 10 8 10 '
The total number of lost workdays remained the same a 24 (0%) from CY 2020 to CY
2021 (see Graph 2). The total number of restricted workdays decreased from 128 to 14
(-89%) from CY 2020 to CY 2021 (see Graph 3). EH&S continues to concentrate on
accident causation and directed training. These efforts have kept the number of
recordable injuries low and the severity of days remains at 4.8 days/claim. The number
of restricted workdays decreased from 32.0 days/claim to 2.8 days/claim.
EH&S Program Annual Report Calendar Year 2021
3
May 5, 2022 Regular Board Meeting Agenda Packet- Page 211 of 261
Page 6 of 19
Graph 2
Days Away from Work
Comparison by Year
300
250
200
150
100
50 — ■ 11 ��■ ■ ■
2017 2018 2019 2020 2021
■Adm/Eng 0 0 0 0 0
■CSO 5 247 0 8 24
■ POD 17 0 60 16 0
■TOTAL 22 247 60 24 24
Graph 3
Restricted Work Days
Comparison by Year
400
350
300
250
200
150
100
50 1 1
0
2017 2018 2019 2020 2021
■Adm/Eng 0 0 0 0 0
■CSO 100 155 104 0 14
■ POD 53 1 237 128 0
■TOTAL 153 156 341 128 14
EH&S Program Annual Report Calendar Year 2021
4
May 5, 2022 Regular Board Meeting Agenda Packet- Page 212 of 261
Page 7 of 19
There were no leading mechanisms of injuries/illnesses at Central San during CY 2021.
Graph 4
Mechanism of Injury/Illness
Contact with
Other Object or
Equipment
Exposure to
Harmful
Substance or
Environments
Slip, Trip, Fall,
or Jump
Overexertion
or Bodily
Reaction
The most common type of injury was Contusions, which accounts for 40% of all injuries.
The second most common injury was evenly divided at 20% between Poison Oak
Exposure, Infection, and Strains/Sprains. None of the CY 2021 injuries were associated
with common activities, equipment, or procedures.
The EH&S Workgroup will target contusion as well as strain/sprain related injuries while
conducting classes in the CY 2022 training schedule. The common mechanism for
these injuries are related to Slips/Trips/Falls and Overexertion.
The most common injured body parts are:
1. Legs
2. Arms
3. Abdomen
4. Lungs
EH&S Program Annual Report Calendar Year 2021
5
May 5, 2022 Regular Board Meeting Agenda Packet- Page 213 of 261
Page 8 of 19
Graph 5
Types of Injuries
COVID-19
Infection
20%
Contusion
40%
Poison Oak
Exposure
20%
Strain/Sprain
20%
Graph 6
Body Parts
Lungs
20%
Lower Leg
40%
Arms
20%
Adbomen
20%
EH&S Program Annual Report Calendar Year 2021
6
May 5, 2022 Regular Board Meeting Agenda Packet- Page 214 of 261
Page 9 of 19
Incident Rates
Central San's Incident Rates are calculated using the injuries recorded on the
California Occupational Safety and Health Administration (CalOSHA) 300 Log Form
each calendar year. The rates vary from year to year due to the frequency and severity
of the injuries occurring and by the number of hours worked (exposure time).
Table 1
Days Away Restricted Time Days Away,
Recordable Rate Rate Rate Restricted or Severity Rate
Transferred
2020—NAICS 2213x0 California
33 15 0.6 21 NA
Sewage Treatment Facilities . . .
CY 2021—Central San 2.0 0.8 0.4 12 4.8
CY 202D—Central San 1.5 0.7 O.D 0.7 6.0
CY 2019—Central San 3.7 0.7 2.2 3.0 6.0
2019—Utilities 5. 1.4 1.2 2.7 NA
California Local Government
The EH&S Workgroup's goal is to meet or exceed industry safety standards by
achieving a Bureau of Labor Statistics (BLS) industry injury rate that is lower when
compared to other California and Bay Area sanitary districts.
The recordable rate for CY 2021 is 2.0, which is slightly higher than the CY 2020 rate of
1.5, due to the increased number of recordable claims in 2021. Central San's
recordable rate is below the BLS rate for California's Sewage Treatment Facilities at
2.0 versus 3.3 (-39%). Additionally, both the Days Away rate and Restricted Time rate
are well below the BLS rates.
Central San's Days Away, Restricted or Transferred rate is lower than the BLS Rate for
California Sewage Treatment Facilities (1.2 vs 2.1). The EH&S Workgroup sees this as
an indication of the successful implementation of the Central San Return-to-
Work/Interactive Process Program that places employees back on the job with
modifications or job reassignment instead of resulting lost workdays. This provides an
opportunity for the employee to work-harden and remain a part of the Central San
culture while recovering from their injury/illness.
EH&S Program Annual Report Calendar Year 2021
7
May 5, 2022 Regular Board Meeting Agenda Packet- Page 215 of 261
Page 10 of 19
Previously, the Board requested comparisons of Central San to other industries. BLS
rates were pulled from 2020 for utility systems for local governments. These local
governments include cities, counties, community service districts, park and recreation
districts, etc. who perform underground construction, road, facilities maintenance, and
utility work.
Central San's Incident Rate is 60% lower than the rate of the Local Government —
Construction and Local Government — Utilities. Additionally, the Days Away rate is 43%
less in comparison at 0.8 and 1.4, respectively.
Safety Training
The Safety Workgroup is responsible for assessing Central San's safety training needs,
developing and coordinating safety training programs, and monitoring and evaluating
the effectiveness of the programs. During CY 2020, the Safety Workgroup implemented
Online Safety Training Coursework through Target Solutions. Employees completed
5,039 individual Training Courses on 201 separate training Subjects. Examples are
provided below:
• COVID-19 Exposure Prevention • Hazard Communication
Plan
• Asbestos Awareness • Ladder & Scaffolding Safety
• Atmospheric Monitor Training • Ladders and Scaffolding
• Back Injury Prevention • Lead Awareness
• Bloodborne Pathogens • Lock-Out / Tag-Out
Confined Space Awareness • Low Voltage Electrical Safety
• Confined-Space Entry • Manlift/Scissorlift Training
• Defensive Driving • New Employee Safety Orientation
• Driver Safety • NFPA 70E Overview
• Fall Prevention and Protection • Personal Protective Equipment
• Fire Extinguisher/Prevention Safety • Power and Hand Tool Safety
• Forklift Recertification • Powered Cart & Low Speed Vehicle
Safety
• Forklift Safety • Respiratory Protection
• HAZMAT Spill Prevention & Control • Slips, Trips, and Falls
• Hearing Protection Training • Protection for Wildfire Smoke
• Heat Illness Prevention • Workplace Violence Prevention
EH&S Program Annual Report Calendar Year 2021
8
May 5, 2022 Regular Board Meeting Agenda Packet- Page 216 of 261
Page 11 of 19
CY 2021 Safety Accomplishments
In CY 2021, the following Safety accomplishments were achieved:
• Responded to Local and National Emergencies:
1. COVID-19 Pandemic — Ongoing
• Maintained and updated COVID-19 Exposure Prevention Plan
• Revised Contractor COVID-19 protocols and symptom monitoring
before allowing work in the treatment plant
• Established rotational testing with the County and obtaining first-
responder status to speed up the testing process
• Conducted Contact Tracing for COVID-19 positive cases and
reporting to Contra Costa Health Services
• Coordinated disinfection of workplace locations impacted by
COVID-19 infected employees
• Quick response to open actions items within the District Safety Committee. The
District Safety Committee received six Safety Suggestions in the past year. The
current timeframe for an open action item is less than 60 days.
• 0 - First Level (High Frequency/Severity)
• 2 - Second Level (Low Frequency/Severity)
• Plant Maintenance completed 77 Safety Work Orders
• Worked closely with Capital Projects to provide design reviews, submittal
reviews, contractor orientations, and construction safety oversight
• Conducted 11 Contractor Pre-con/Safety Orientations
• Conducted 94 Design and Safety Submittal Reviews/Shutdown Requests
• Attended 144 Construction Progress Meetings
• Administration and Engineering Departments went the entire CY 2021 with zero
lost workdays since the last lost time incident on February 12, 2016
• Plant Operations Department went the entire CY 2021 with zero lost workdays
since the last lost time incident on July 3, 2020
• Collection Systems Division has of 339 days since the last lost time incident in
CY 2021 on January 27, 2021
• Met and conferred on Wildland Smoke Safety Directive
• Tested Oracle Safety Module for Incident Reporting and Training
• Maintained Hazardous Materials Program/DTSC/EPA for Treatment Plant and
Collection System Facilities
EH&S Program Annual Report Calendar Year 2021
9
May 5, 2022 Regular Board Meeting Agenda Packet- Page 217 of 261
Page 12 of 19
2022 Goals and Objectives for the Safety Workgroup
• Continue improving customer service through:
• Increased visibility in contractor project oversight/design reviews
• Participation in a greater number of tailgate meetings
• Increased job worksite and facility inspections
• Continue monitoring safety metrics, including both leading and lagging indicators
to identify trends (incident reports, first aids only, near misses, inspection
findings, etc.)
• Maximize employee safety by continuously updating and implementing the
COVID-19 Exposure Prevention Plan to match the changing guidelines from the
CDC and OSHA
• Work closely with Management and staff to employee safety and continuity of
operations during the pandemic
• Ensure contractors comply with COVID-19 safety standards when working in the
Treatment Plant
• Continue involvement in the design, planning and safety oversight of construction
projects
• Update the public address system in the Treatment Plant and CSO for effective
communication during emergencies
• Develop pre-employment and post-employment medical evaluation matrix
• Manage the Interactive Process for industrial and non-industrial injuries
• Continue implementation of Safety on-boarding protocols which identify required
training, medical evaluations, and testing for each position, and incorporate into
the new Oracle Enterprise Resource Planning system
EH&S Program Annual Report Calendar Year 2021
10
May 5, 2022 Regular Board Meeting Agenda Packet- Page 218 of 261
Page 13 of 19
Attachment 2
CENTRAL SAN
ENVIRONMENT, HEALTH &
SAFETY SUMMARY
CALENDAR YEAR 2021
-y; Board Meeting
May 5, 2022
Jerry M. Ledbetter
Environment, Health, and Safety
Program Administrator
How DID WE Do IN 2021 ?
5 Occupational Safety and Health
Administration Recordable Injuries/Illnesses
2 Lost Time Cases
14 Total Lost Workdays
1 Restricted Time Case
14 Total Restricted Workdays ' . �i
2 Medical Only Caseso�
E
I
May 5, 2022 Regular Board Meeting Agenda Packet- Page 219 of 261 1
Page 14 of 19
OSHA RECORDABLE INJURIES
COMPARED TO PREVIOUS YEARS
12
10
8
6
4
2
0 •
2017 2018 2019 2020 2021
■Adm/Eng 0 3 0 0 0
■C50 6 4 5 1 5
■POD 4 1 5 3 0
■TOTAL 10 8 10 4 5
- � 3
TOTAL NUMBER OF LOST WORKDAYS
300
250
200
150
100
50
0
2017 2018 2019 2020 2021
■Adm/Eng 00 0 0 0
■C50 5 247 0 8 24
■POD 17 0 60 16 0
■TOTAL 22 247 60 24 24
' 4
May 5, 2022 Regular Board Meeting Agenda Packet- Page 220 of 261 2
Page 15 of 19
TOTAL NUMBER OF RESTRICTED
WORKDAYS
400
350
300
250
200
150
100
50 '
0
2017 2018 2019 2020 2021
■Adm/Eng 0 0 0 0 0
■cso 100 155 104 0 14
■POD 53 1 237 128 0
■TOTAL 153 156 341 128 14
5
TYPES OF INJURIES
COVID-19
Infection
20%
Contusion
40%
Poison Oak
Exposure
20%
-� 6
May 5, 2022 Regular Board Meeting Agenda Packet- Page 221 of 261 3
Page 16 of 19
CAUSE OF INJURY
Contact with
Object or
Other Equipment
Exposure to
Slip,Trip,Fall,or Harmful
Jump Substance or
Environments
Overexertion or
Bodily Reaction
BODY PARTS
Lungs
20
Lower Leg
40%
H1111�
gnu
Adbomen
20%
May 5, 2022 Regular Board Meeting Agenda Packet- Page 222 of 261 4
Page 17 of 19
INJURY RATES COMPARED TO CALIFORNIA NORTH
AMERICAN INDUSTRY CLASSIFICATION SYSTEM —
SEWAGE TREATMENT FACILITIES
Days Away Restricted Time Days Away,
Recordable Rate* Restricted or Severity Rate
Rate Rate
Transferred
2020—NAICS 221300 California 3.3 1.5 0.6 2.1 NA
Sewage Treatment Facilities
CY 2021—Central San 2.0 0.8 0.4 1.2 4.8
CY 2020—Central San 1.5 0.7 0.0 0.7 6.0
CY 2019—Central San 3.7 0.7 2.2 3.0 6.0
2019—Utilities 5.0 1.4 1.2 2.7 NA
California Local Government
*Rates represent the number of injuries and illnesses normalized per 100 full-time workers
9
2021 ACCOMPLISHMENTS
• Updated the COVID-19 Exposure Prevention Plan to meet
Department of Public Health & Cal/OSHA changes and
provided training to ensure employee safety and continuity of
operations.
• Monitored and reviewed Contractor COVID-19 protocols and
symptom monitoring for Capitol Projects.
• Established and monitored COVID-19 testing for close-
contact exposures, returning-to-work, and unvaccinated
employees.
• Work closely with Management and staff to employee safety
and continuity of operations during the pandemic.
• Managed the Interactive Process for industrial and non-
industrial injuries.
• Developed pre-employment and post-employment medical
evaluation matrix.
t io
May 5, 2022 Regular Board Meeting Agenda Packet- Page 223 of 261 5
Page 18 of 19
2021 ACCOMPLISHMENTS
• Contact Tracing for COVID-19 positive personnel during
Delta & Omicron Outbreaks and reporting to Contra
Costa Health Services.
• Provided safety training options on Target Solutions to
ensure employees were able to complete their mandated
safety training and new training associated with COVID-
19.
• Continued to provide enhanced customer service:
Increased visibility at contractor projects
Kick-off/progress meetings
Orientation/oversight
Submittal/design reviews
• Acted on District Safety Committee suggestion items
within 60 days.
1 11
GOALS AND OBJECTIVES FOR 2022
• Continuously updating and implementing the COVID-19
Exposure Prevention Plan, as needed.
• Work closely with Management and staff to ensure employee
safety and continuity of operations during the transition back-
into-the-office.
• Ensure contractors comply with COVID-19 safety standards
when working in the Treatment Plant.
• Continue involvement in the design, planning and safety
oversight of construction projects.
• Reinstate in-person EH&S training which focuses on District
specific Safety Directives, processes, and hazards.
1 12
May 5, 2022 Regular Board Meeting Agenda Packet- Page 224 of 261 6
Page 19 of 19
QUESTIONS?
ler- �13
May 5, 2022 Regular Board Meeting Agenda Packet- Page 225 of 261 7