HomeMy WebLinkAbout00. BOARD AGENDA 05-05-2002 CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF
REGULAR BOARD MEETING BOARD OF DIRECTORS
AGENDA DAVID R.WILLIAMS-President
BARBARA D.HOCKETT-President Pro Tem
Thursday, May 5, 2022 A44RIAHNLAURI=N
Multi-Purpose Room MCHAEL R.ACGILL
2:30 PM TAD J.PILECKI
PHONE:(925) 228-9500
FAX(925)372-0192
www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of
the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the
record.The Board President may direct questions to any member of the audience as appropriate at any time during the
meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one
motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to
the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the
President calls for comments from the audience, except on public hearing items previously heard and closed to public
comment.The President may specify the number of minutes each person will be permitted to speak based on the
number of persons wishing to speak and the time available.After the public has commented,the item is closed to further
public comment and brought to the Board for discussion and action. There is no further comment permitted from the
audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may
address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a
future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez,
and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting
material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the
Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information
and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public
meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and
require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance
of the meeting at(925)229-7303 or kvounq@.centralsan.orq.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following
the meeting.
May 5, 2022 Regular Board Meeting Agenda Packet- Page 1 of 261
Open Session - Multi-Purpose Room
(Video recorded)
2:30 PM
Public Message - Meeting Participation Options due to COVI D-19
a. The Board of Directors intend to conduct this meeting in-person at the meeting room
referenced. Pursuant to Government Code section 54953(e) and with findings made
by the Board on April 7, 2022, under Assembly Bill (AB) 361 provisions, members of
the public interested in participating in the meeting or providing public comment may opt
to:
1. Attend In-person: Face coverings may be required and social distancing is
recommended.
2. Teleconference: Join the meeting by conference call at: 1-209-425-2026 /
Conference 935 511 184#
3. Email: This meeting will be livestreamed at centralsan.ora. Comments may be
emailed before or during the meeting. Please email your comment to
sod¢ralsan.orq. If addressing a particular agenda topic, please identify
the agenda item. In addition, a Speaker/Comment Card is available online.
4. Join the Meeting Online: To join the meeting as a virtual participant, please
contact the Secretary of the District at sod @centralsan.orq for the meeting
invite.
All comments received electronically will be read into the record. Please contact the
Secretary of the District's office with any questions.
ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
AWARDS AND PRESENTATIONS
1. Receive the California Water Environment Association (CWEA) 2021 Statewide First
Place award for Community Engagement and Outreach Program of the Year
(CWEA President Arvind Akela will present the award)
Staff Recommendation: Receive the award.
CONSENT CALENDAR
2. Approve the following:
a. April 21, 2022 Board meeting minutes
May 5, 2022 Regular Board Meeting Agenda Packet- Page 2 of 261
3. Approve expenditures incurred March 11, 2022 through April 7, 2022
4. Adopt Resolution No. 2022-024 commending Lisa M. Borba for her service on the Contra
Costa Water District Board of Directors
5. Set a public hearing for June 2, 2022 at 2:30 p.m. to receive comments on proposed
updates to various sections of the District Code and consider adoption of a codified
Ordinance of those changes
6. Set public hearing for June 16, 2022 at 2:30 p.m. to receive public comment on adopting
the Central San Budget for Fiscal Year 2022-23
7. Set a public hearing for June 16, 2022 at 2:30 p.m. to receive public comment on adopting
an uncodified Ordinance amending the Schedule of Capacity Fees
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
COVID-19 PANDEMIC RESPONSE
8. Receive update on Central San's response regarding the Coronavirus (COVI D-19)
pandemic
(Staff will be available to answer questions)
Staff Recommendation: Receive the update.
OTHER BOARD ACTION ITEMS
9. Receive overview of the California Sanitation Risk Management Authority (CSRMA)
Pooled Liability Program; and consider authorizing the General Manager to select and
purchase the best available liability insurance program prior to the July 1, 2022 policy
renewal period
Guest Presenter.' P.J. Skarlanic, Vice President,Alliant Insurance Services, Inc.
(10-minute presentation)
Staff Recommendation (Motion Required): Consider the information and authorize
the General Manager to select and purchase the best available liability insurance
program prior to the July 1, 2022 policy renewal period.
10. Approve a third amendment to General Manager Roger S. Bailey's employment
agreement to provide payment of any accumulated Paid Time Off (PTO)that exceeds the
current cap of twice his annual limit, which is currently 480 hours, effective May 5, 2022
(No presentation is planned, staff will be available to answer questions)
Staff Recommendation (Motion Required): Approve a third amendment to General
Manager Roger S. Bailey's 2019 employment agreement, effective May 5, 2022, to
provide payment of any accumulated Personal Time Off(PTO) that exceeds the
current cap of twice his annual limit.
May 5, 2022 Regular Board Meeting Agenda Packet- Page 3 of 261
11. Adopt a new plan document for an employee-funded Health Reimbursement Arrangement
(HRA) Plan and execute an agreement with a third-party administrator, MissionSquare
Retirement, to administer the HRA for the Unrepresented and Management Group
employees; and authorize the District's Plan Administrator to execute and implement the
required plan documents
(No presentation is planned, staff will be available to answer questions)
Staff Recommendation (Motion Required): Authorize the District's Plan
Administrator to execute and implement a newly adopted employee-funded Health
Reimbursement Arrangement (HRA) Plan for the Unrepresented and Management
Group employee groups; and authorize a third-party administrator agreement
with M issionSquare Retirement for the employee-funded plan.
12. Approve the execution of an amended 401 a Money Purchase Plan Adoption Agreement
with MissionSquare Retirement
(No presentation is planned, staff will be available to answer questions)
Staff Recommendation (Motion Required): Approve the proposed 401a Money
Purchase Plan Adoption Agreement amendment with M issionSquare Retirement
as presented.
13. Consider renewal of findings pursuant to the Brown Act provisions provided under
Assembly Bill 361 to continue the use of teleconference/hybrid participation for Board and
Board Committee meetings for the period of May 6 through June 2, 2022
(No presentation is planned)
Staff Recommendation (Motion Required): Consider the information and take one
of the following actions for the manner to conduct Board and/or Board Committee
meetings effective May 6 through June 2, 2022:
A. Reestablish findings of a state emergency and local health recommendations
to continue virtual/hybrid meetings pursuant to Brown Act provisions provided
under AB 361 for the time period stated; or
B. Do not make the required findings and conduct all Board and Committee
meetings pursuant to the guidelines provided under Government Code 54953.(b).
14. Consider approval of revisions to Board Policy No. BP 007 - Teleconferencing, including
a retitle of the policy name
(No presentation is planned, staff will be available to answer questions)
Staff Recommendation (Motion Required): Adopt the proposed revisions to Board
Policy No. BP 007 as presented, or provide other direction to staff.
LEGISLATIVE MATTERS
15. Receive update on pending legislative matters and provide direction on priority legislation
(10-minute staff presentation)
Staff Recommendation (Motion Required): Provide direction to staff as
appropriate, including direction on any additional legislative matters arising after
posting of the agenda packet.
May 5, 2022 Regular Board Meeting Agenda Packet- Page 4 of 261
REPORTS AND ANNOUNCEMENTS
16. General Manager- Reports
a. Receive Fiscal Year 2020-21 Risk Management Annual Report
(Continued from April 21, 2022 Board meeting)
(5-minute staff presentation)
Staff Recommendation: Receive the report.
b. Receive annual update on Central San's Pollution Prevention Program
(5-minute staff presentation)
Staff Recommendation: Receive the update.
C. Receive Environment, Health, and Safety Program 2021 Annual Report
(5-minute staff presentation)
Staff Recommendation: Receive the report.
d. Receive update on the Asset Management Program
(5-minute staff presentation)
Staff Recommendation: Receive the update.
e. Receive update on the Septic-to-Sewer(S2S) Financing Program
(5-minute staff presentation)
Staff Recommendation: Receive the update.
17. General Manager-Announcements
a. Announcements - May 5, 2022
Staff Recommendation: Receive the announcements.
18. Counsel for the District
19. Secretary of the District
20. Board Members - Committee Minutes
a. April 19, 2022 - Finance Committee - Chair McGill and President Williams
b. April 22, 2022 - Real Estate, Environmental & Planning Committee - Chair Hockett
and President Williams
Staff Recommendation: Receive the Committee minutes.
21. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the
stipend or for which the District paid their expenses.
May 5, 2022 Regular Board Meeting Agenda Packet- Page 5 of 261
a. Member Hockett
• April 27, 2022 - Industrial Association of Contra Costa County (IACCC)
Forum meeting, Pleasant Hill
Member Lauritzen
Member McGill
• April 27, 2022 - IACCC Forum meeting in Pleasant Hill
Member Pilecki
President Williams
Staff Recommendation: Receive the reports and announcements.
22. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement
not specifically addressed in the current Board Compensation Policy, or authorization
for conference attendance not previously approved by the Board.
Staff Recommendation: Consider any requests.
EMERGENCY SITUATIONS
REQUESTS FOR FUTURE AGENDA ITEMS
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
RECESS TO CLOSED SESSION
The Board will recess and reconvene in closed session.
Closed Session
(Not video recorded)
CLOSED SESSION
23. Conference with labor negotiators pursuant to Government Code Section 54957.6:
District Negotiators:
• Roger S. Bailey, General Manager
• Kenton L. Alm, Esq., District Counsel
• Molly Kaban, Esq., Hanson Bridgett, Labor Counsel
• Teji O'Malley, Human Resources and Organizational Development Manager
Employee Organizations:
• Employees' Association, Public Employees Union, Local One
• Management Support/Confidential Group (MS/CG)
• Management Group
May 5, 2022 Regular Board Meeting Agenda Packet- Page 6 of 261
RECESS TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
ADJOURNMENT
May 5, 2022 Regular Board Meeting Agenda Packet- Page 7 of 261