HomeMy WebLinkAbout17.a. Committee Minutes-Engineering & Operations 04-06-2022 Page 1 of 4
Item 17.a.
CENTRALSAN
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CENTRAL CONTRA COSTA SANITARY DISTRICT
April 21, 2022
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
SUBJECT: APRIL 6, 2022 - ENGINEERING & OPERATIONS COMMITTEE - CHAIR
LAURITZEN AND MEMBER HOCKETT
Attached are minutes of the above Committee meeting.
ATTACHMENTS:
1. Minutes of 04-06-22 meeting
April 21, 2022 Regular Board Meeting Agenda Packet- Page 125 of 135
Page 2 of 4
CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9A553-4392
REGULAR MEETING OF THE BOARD oFDIRECTORWILLIAM
DAVID R. WILLIAMS
CENTRAL CONTRA COSTA Preen`
SANITARY DISTRICT BARBARA D.H°CKETT
President Pro Tem
ENGINEERING & OPERATIONS MARIAHN.LAURITZEN
COMMITTEE MICHAEL R.MCGILL
TAD J PILECKI
MINUTES PHONE: (925)228-9500
FAX.- (925)372-0192
Wednesday, April 6, 2022 www.centralsan.org
11:00 a.m.
(All attendees participated via videoconference)
Committee:
Chair Mariah Lauritzen
Member Barbara Hockett
Staff.
Roger S. Bailey, General Manager (joined during Item 5.a.)
Philip Leiber, Director of Finance and Administration (joined during Item 5.a.)
Steve McDonald, Director of Operations
Jean-Marc Petit, Director of Engineering and Technical Services
Edgar Lopez, Capital Projects Division Manager
Nitin Goel, Senior Engineer (joined during Item 4.a.)
Amelia Berumen, Assistant to the Secretary of the District
1. Notice
This meeting was conducted virtually in accordance with the provisions stipulated
in Assembly Bill (AB) 361 and adopted by the Central San Board of Directors on
March 17, 2022. The agenda included instructions for options in which the public
could participate in the meeting.
2. Call Meeting to Order
Chair Lauritzen called the meeting to order at 11.00 a.m.
3. Public Comments
No public comments.
April 21, 2022 Regular Board Meeting Agenda Packet- Page 126 of 135
Page 3 of 4
Engineering & Operations Committee Minutes
April 6, 2022
Page 2
4. Items for Committee Recommendation to Board
a. Review draft Position Paper to authorize the General Manager to amend
an existing professional engineering services agreement in an amount not
to exceed $1.2 million with Stantec Consulting Services, Inc., increasing
the agreement cost ceiling from $4,562,000 to $5,762,000 for engineering
support services for the Filter Plant and Clearwell Improvements and the
Wet Weather Basin Improvements projects; and find the project is exempt
from the California Environmental Quality Act
Mr. Lopez provided a comprehensive review of the draft Position Paper,
the tasks and various coordination efforts associated with the capital
projects referenced, the original selection of Stantec Consulting Services
(Stantec) and the ability to continue with their services for additional
needed work.
He stated additional funds are anticipated to complete the reporting
requirements and criteria associated to the recycled water effort of these
projects.
In summary, Mr. Lopez explained there were three key areas in which
Stantec would assist staff.
1) Electrical, for Phase 1B of the Filter Plant and Clearwell Improvements;
2) Ongoing work associated with the current construction contract for
Phase 1A, submittal reviews and supply chain challenges; and
3) Soil reuse from the Clearwell work area for the rise of nearby levees
and some basins where the roads need to be raised. This would be an
additive cost to merge with the County Flood Control Grayson Creek
Levee Project for their acceptance.
Mr. Petit stated the design improvements of the existing filters under
Phase 1B would need to be balanced with the results of the Tertiary
Membrane Pilot project.
Chair Lauritzen asked for clarification of the budgetary aspect identified in
the draft Position Paper in that there were no anticipated additional funding
issues for future stages of the work. Mr. Lopez advised there is a Phase 1B
budget and contingency funds from that project would be used.
The Committee had no other concerns or questions.
COMMITTEE ACTION: Recommended Board approval.
April 21, 2022 Regular Board Meeting Agenda Packet- Page 127 of 135
Page 4 of 4
Engineering & Operations Committee Minutes
April 6, 2022
Page 3
5. Other Items
a. Receive update on the Asset Management Program
Mr. Goel presented the information included in the agenda materials.
Member Hockett complimented staff on the program and commented on
the gift of technology.
Chair Lauritzen inquired about the barcodes that will be used for asset
management and the longevity of its use if applied as a sticker. Mr. Goel
replied that staff is evaluating the asset barcode stickers on a variety of
equipment within various locations and inclement conditions (i.e., harsh
environments and high temperatures) to test degradation. He explained
the barcode tags are stainless steel and include small sensors which
would provide various equipment data when scanned in the field.
COMMITTEE ACTION: Received the update.
6. Announcements
Mr. Petit confirmed the Special Board meeting scheduled for April 7 to tour the
Tertiary Membrane Pilot project had been cancelled due to a failed pump and
would be rescheduled in the near future.
7. Suggestions for Future Agenda Items
a. Receive list of upcoming agenda items and provide suggestions for any
other future agenda items
COMMITTEE ACTION: Received the list.
8. Future Scheduled Meetings
Wednesday, May 4, 2022 at 11:00 a.m.
Wednesday, May 11, 2022 at 11:00 a.m.
Wednesday, June 1, 2022 at 11:00 a.m.
9. Adjournment— at 11:30 a.m.
April 21, 2022 Regular Board Meeting Agenda Packet- Page 128 of 135