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Home My WebLink About05.a. Receive update on the Asset Management Program Page 1 of 11 Item 5.a. CENTRAL SAN April 6, 2022 TO: ENGINEERING AND OPERATIONS COMMITTEE FROM: NITIN GOEL, SENIOR ENGINEER DANEA GEMMELL, PLANNING AND DEVELOPMENT SERVICES DIVISION MANAGER JEAN-MARC PETIT, DIRECTOR OF ENGINEERINGAND TECHNICAL SERVICES SUBJECT: RECEIVE UPDATE ON THE ASSET MANAGEMENT PROGRAM Please see the attached annual Asset Management Update. Staff will present the material during the meeting and answer any questions. Strategic Plan re-In GOAL ONE: Customer and Community Strategy 1—Deliver high-quality customer service, Strategy 2—Maintain a positive reputation GOAL TWO: Environmental Stewardship Strategy 1—Achieve 100% compliance in all regulations, Strategy 2—Anticipate and prepare for potential regulatory changes GOAL FOUR: Workforce Development Strategy 2—Foster relationships across all levels of Central San, Strategy 3— Inspire employee engagement GOAL FIVE: Infrastructure Reliability Strategy 1—Manage assets optimally to prolong their useful life, Strategy 2—Execute long-term capital renewal and replacement program, Strategy 3—Protect personnel and assets from threats and emergencies GOAL SIX: Innovation and Optimization Strategy 1—Implement the Central San Smart Initiative, Strategy 2—Improve and modernize operations through technology and efficiency measures ATTACHMENTS: 1. Presentation April 6, 2022 EOPS Regular Committee Meeting Agenda Packet- Page 8 of 20 Page 2 of 11 ASSET MANAGEMENT UPDATE Jean-Marc Petit, Director of Engineering and Technical Services Danea Gemmell, Planning and Development Services Division Manager Nitin Goel, Senior Engineer, Special Projects and Asset Management Group Engineering and Operations Committee Meeting April 6, 2022 . wr WHAT IS ASSET MANAGEMENT AT CENTRAL SAN? "The District shall maintain a comprehensive asset register to facilitate management over the asset's lifecycle. The District shall continuously identify, collect, and provide overall quality assurance/quality control (QA/QC) screening of relevant data, and it shall apply sufficient analyses to turn that data into knowledge that supports sound, evidence-based decisions regarding assets...." — Central San's Asset Management Board Policy (BP) 015 CFNTPAISAN Iz April 6, 2022 EOPS Regular Committee Meeting Agenda Packet- Page 9 of 20 1 Page 3 of 11 ASSET MANAGEMENT PROGRAM MILESTONES Nov. Mar. 201420, May 9eP• Dee. Jan. Jan. Jun. $eP• 2020 2014 2015 2016 2016 2016 2017 2018 2019 2019 2021 Carollo Board Adopted Asset Geo Cityworks Live for Cityworks Cityworks went Reliability CSO Cleaning Reliability Condition Dashboards Engineers BP 015,Asset Management Portal Collection System Mobile Live for Engineering Application Live Engineering Assessment for Live for held Management Implementation Live Operations(CSO) &Closed- Treatment Management Report Live Steam and Treatment workshops Plan Summary Division,includes Circuit Plant, Program Aeration Blower Plant and to develop: Report(Carollo Fleet and Recycled Television Facilities,and Established Systems CSO •Gap Engineers) Water Distribution (CCN) Pumping & Renovations, Analysis Reports Stations Spare Parts District Project Began -Needs Live Application 7349 Sewer Analysis Live Structure Uptime Award Inventory Winner—Best Project Asset Management Program ' 3 CIFNTPAIL SAN STATUS OF ASSET MANAGEMENT IMPLEMENTATION PLAN ELEMENTS IDENTIFIED FROM GAP ANALYSIS (2016-PRESENT MPlan 1 Asset Management Organization,Policies,and Key Strategies V/ 2 Asset Register V 3 Plant Maintenance Strategy ✓ 4 Business Process Mapping ✓ 5 Knowledge Management Strategy In Progress 6 Condition Assessments In Progress 7 Business Risk Exposure 8 Failure-Based Maintenance Strategies ✓ 9 Asset Valuations In Progress 10 Program and Project Management Standards In Progress 11 Asset Commissioning and Handover In Progress 12 Strategic Forecasting In Progress 13 Capital Improvement Program Business Case Evaluations 14 Asset Management Plan In Progress ' a CFNTPAISAN April 6, 2022 EOPS Regular Committee Meeting Agenda Packet- Page 10 of 20 2 COMPLETED • • 2021 Methodology for Condition Assessments Dashboards CCTV Software Upgrade Project AAN S CFNTPAL SAN CONDITION Objective:• • • protocol Planning and Initial Engineering InspecCion Phase for • • • assessments• Evaluation Phase Analysis Phase Condition assessmenVisual Condit on methodology developed • Def ne Assets assessment of the asset Steamthe • Aeration Condioon Recording available data H,siay �5eS51��, � Ren- Request and Review Re�ew F,em w�h B • ovations Asset Information Project • Current Status: Photographs Establish Criticality Using theScaring System Noting observations a condition assessment process Estimate Remaining in District � Develop Condition Collection of samples • - Assessment Plans (if applicable) CFNTRAI SAN Page 5 of 11 CENTRAL SAN IS USING ADVANCED, NON-INVASIVE TECHNOLOGIES TO PERFORM CONDITION ASSESSMENTS WHILE MINIMIZING DISRUPTION TO OPERATIONS -, I Testing Method—Remote Field Testing I I Testing Method—Guided Wave Inspections t_ _a L________________________� FTS•_ INSPECTION OF STEAM PROCESS HIGH VALUE ASSETS AND SUPPORT EQUIPMENT INFORMED CAPITAL PROJECT PHASING Heat s Y Reservoir = f. 0i� Waste Exchanger Heat Boiler Aeration 3 Blower s`'all Boiler Condenser . �tlt"Q` J -- Remote Tubes G iir �� I i Field Testing i l.. _ Steam a = �� - r I Pipingyli " Centrifuge Hot Water Guided . I w.�`':uniuuuiiiiiniui.iiui�nu Flush avelen th Testing t_unnrtuurExchanger CFNTPAISAN 8 April 6, 2022 EOPS Regular Committee Meeting Agenda Packet- Page 12 of 20 4 Page 6 of 11 INSPECTION OF SECONDARY PROCESS HIGH VALUE ASSETS AND SUPPORT EQUIPMENT INFORMED CAPITAL PROJECT PHASING Aeration Diffusers ` ? 11 Mixed ra�Ps - Liquor A; ms sao= Channel • Sfi o __ Mixing Pipes Electric Blower r'%�s� �j ; ,•� ,ot.. ; . r i Clarifier Aeration . ..� - r� .h t. Mechanical System Air '# Y 'ti [1`'1WI111L11� = /r Equipment 1I1911111RQInllIlllulFilters K119LI y CFNTPAtSAN 1 DASHBOARDS: MONITOR, REPORT, ADJUST • Objective: Implement automatic monitoring and _ reporting of key maintenance and crew parameters • Easy access to information in dashboards and reports from databases and software systems without having to log in or navigate the - specialized systems. Search functions allow _ easy access to information specific to the treatment plant asset, including as-built F=F 016011 drawings, project drawings, manuals, etc. _ .JJ jj11 jlM • "You Cannot Manage What You Don't Know" ' kllll�ll�lllllll�lllll�lI�IIIIII��II'M • Current Status: Dashboard for Mechanical -- Maintenance Shop to develop trending 1---- information from bearing temperature and sound inspections https://bit.ly/3KzolHQ I III htt p s://b i t.ly/34xOs k l April 6, 2022 EOPS Regular Committee Meeting Agenda Packet- Page 13 of 20 5 Page 7 of 11 CCTV SOFTWARE UPGRADE PROJECT • Objective: Update Web and Mobile CCTV software and transfer data electronically Pipe Plpe Size Material • Current Status: ►:a • Completed ITpipes Web implementation for managing CCTV inspectionsk • Upgraded ITpipes Mobile in three CCTV inspection units.Installed ITpipes Sync to ensure data is transferring automatically - - • Completed cloud-based Central San Contractor Portal sync to/from internal Central San ITpipes server • Completed Central San Contractor Portal �- sync to/from ProPipe ITpipes cloud portal • Completed migration of legacy data to = aA internal Central San ITpipes server '�- • Next Steps: Configure condition • assessment inspection assignments through Cityworks .� Central San CCN Fleet Contractor Pro F. CCN Fleet CFNTPAtSAN IN PROGRESS PROJECTS 2022 Inventory -Needed Project Sewer Structure BarcodePF A Asset sset Management Plan sset t. Migration CAD and BIM=Co puter-Alded Design and Dra ing and Building Information Modeling _ CFNTPAL SAN April 6, 2022 EOPS Regular Committee Meeting Agenda Packet- Page 14 of 20 6 Page 8 of 11 CAD AND BIM STANDARDS DEVELOPMENT AND AS-NEEDED PROJECT • Objectives: -" • Develop CAD and BIM Standards Manual to - provide consistency in project submittal d __ deliverables - • Develop BIM Execution Plan to provide a r�; foundational framework for multiple consultants to - F_E___ { l use to ensure successful BIM deployment • Develop standard details,templates,libraries& resource files - • Provide as-needed to support upcoming capital projects within the Ten-Year Capital Improvement Plan • Current Status: In progress, kickoff meeting _ m „ 13 CFNTPAL SAN ASSET CONDITION MANAGEMENT PROGRAM DEVELOPMENT • Objective: Develop an asset condition monitoring program Asset Condition Monitoring Technologies that incorporates new Visual inspection Motor analysis technologies and expands on Condition-based Infrared thermography Ultrasound Maintenance/PdM activities • Recent technological Vibration analysis/Motion amplification Laser alignment improvements in ultrasound Lubrication and fluid analysis Cathodic surveys testing, motor analysis,and vibration analysis Other NDT CCTV —L, ' 14 FWWFFR�Wr.ml April 6, 2022 EOPS Regular Committee Meeting Agenda Packet- Page 15 of 20 Page 0of11 Page 10 of 11 ASSET BARCODE • Objective: Put barcode onf FIT-5406 Cogen [ assets to streamline work _ 0.11 i 1 Comprassad NG'TS' (0@.11M Position _.715V� Position Number ;,. order creations and asset IIIllllllllm - III�L11 lookup 73075 7 4 X FE[of CWe11.e,".72075 H;e E[°E Co0e 13S[eedt]]OBI • For the Pilot Project, Central San put about 100 barcodes on assets and tested new user interface using mobile tablets • Current Status: Standardizing asset names and plan on ordering more - barcodes 36243 UV Lamp Bank/PDC 36243 37010 Hypo Pump 1(40/2HP) CFNTRALSAN • Objective: Migrate DATA MIGRATION existing data model to modern model, from Containment Geometric Network to Utility Network, that will e . allow tracing and a accurately model real- — – world assets in greater Controllers - +- ° Devicila— detail and complexity Connectivity • Current Status: Working with consultant to build ArcGIS Data Interoperability E3ftnskm spatial geoprocessing tool to translate and a � LSPecISc transform data N."... P� ' 18 April 6, 2022 EOPS Regular Committee Meeting Agenda Packet- Page 17 of 20 9 Page 11 of 11 QUESTIONS ' 19 CFNTPAL SAN April 6, 2022 EOPS Regular Committee Meeting Agenda Packet- Page 18 of 20 10