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HomeMy WebLinkAbout02. Approve canceling a vacant Utility Worker position and add a Lead Maintenance Crew Member position Page 1 of 4 Item 2. CENTRAL SAN BOARD OF DIRECTORS POSITION PAPER MEETING DATE: MARCH 17, 2022 SUBJECT: APPROVE CANCELING A VACANT UTILITY WORKER POSITION (G-55, $2,901.60 - $3,514.40 BI-WEEKLY)AND ADDING A LEAD MAINTENANCE CREW MEMBER POSITION (G-67, $3,866.40 - $4,678.40 BI-WEEKLY) SUBMITTED BY: INITIATING DEPARTMENT: JON NICOLAUS, OPERATIONS AND OPERATIONS-MAINTENANCE MAINTENANCE SUPERINTENDENT REVIEWED BY: NEIL MEYER, PLANT MAINTENANCE DIVISION MANAGER STEVE MCDONALD, DIRECTOR OF OPERATIONS Roger S. Bailey General Manager ISSUE Board of Directors (Board) approval is needed when the addition and deletion of vacant positions results in an increase in Central San's budgeted labor costs. If calculated at the maximum step of the salary range and including the full benefit cost, this action may result in an increase in the labor costs, thus, falling outside the purview of the General Manager's delegated authority related to personnel actions. BACKGROUND The Buildings and Grounds (B&G) Shop is requesting that an existing vacant Utility Worker position be canceled and replaced with a second Lead Maintenance Crew Member position to assist the Shop Supervisor and to efficiently execute the day-to-day operations of the Shop. B&G is the second largest shop in the Maintenance Division. The B&G Shop completes approximately 2,000 work orders a year, or 38 percent of all work orders in the Plant. The Supervisor currently oversees eight full-time equivalent employees, and an additional four to seven seasonal staff members in the summer months. This does not include the service work done by outside contractors. I n addition, the Supervisor manages the delivery of numerous service contracts with varying levels of complexity of work. March 17, 2022 Regular Board Meeting Agenda Packet- Page 14 of 85 Page 2 of 4 The Utility Worker position is an entry level position at Central San, with many Utility Workers advancing in to one of Central San's Trainee programs.A major function of the B&G Shop is to familiarize and to train entry-level maintenance and operations staff. This high turnover creates gaps in knowledge, skills, and abilities within the B&G Shop. The Lead Maintenance Crew Member will be the individual with intimate knowledge of the process equipment and systems and will be responsible for maintaining critical assets to increase reliability and mitigate single point of failure and catastrophic failure among our equipment and systems. This role is essentially the key contact for many of the facilities related service contracts in the division. They oversee and coordinate the work of the service providers. The additional Lead Maintenance Crew Member will add stability to the work group and assist training new hires on correct operational procedures. This will help in succession planning for the Maintenance Shops and for the B&G Shop by keeping retention of institutional plant knowledge and assuring continuity of operations. Therefore, a second Lead Maintenance Crew Leader position is recommended to manage both internal and external projects and work orders, and to improve skills training to assure smooth transition planning and continued high levels of performance. ALTERNATIVES/CONSIDERATIONS Do not approve the add/cancel of these positions as proposed. This will result in a growing skills gap as workers transfer through the Utility Worker position to one of the four Trainee opportunities. Not approving this action would lead to less oversight for contracted services and Capital Improvement Plan support. FINANCIAL IMPACTS Approval of the second Lead Maintenance Crew Member in the Buildings and Grounds Shop may lead to an increase in the Plant Maintenance Buildings and Grounds (4446)operating budget of$42,066.96 annually at the top step, including benefits. COMMITTEE RECOMMENDATION The Administration Committee reviewed this matter at its March 1, 2022 meeting and recommended approval. RECOMMENDED BOARD ACTION Approve canceling a vacant Utility Worker position (G-55, $2,901.60 -$3,514.40 Bi-Weekly) and adding a Lead Maintenance Crew Member position (G-67, $3,866.40 - $4,678.40 Bi-Weekly). Strategic Plan Tie-In GOAL FOUR: Workforce Development Strategy 1—Proactively plan for future operational staffing needs GOAL FIVE:Infrastructure Reliability Strategy 1—Manage assets optimally to prolong their useful life March 17, 2022 Regular Board Meeting Agenda Packet- Page 15 of 85 Page 3 of 4 ATTACHMENTS: 1. Division Organizational Chart March 17, 2022 Regular Board Meeting Agenda Packet- Page 16 of 85 CENTRAL CONTRA COSTA SANITARY DISTRICT Operations Department - Plant Maintenance Division Director of Operations U20 S.McDonald Plant Maintenance Division Manager 1 M24 1 N.Meyer RELIABILITY MAINTENANCE ENGINEERING uperm en en, Superinten ent, Operations and Senior Engineer Operations and Maintenance Maintenance 1 S81 11 S83 1 1 S81 1 L.Gonzalez C.Shima J.Nicolaus ELECTRICAL SHOP BUILDINGS r Utility Systems Electrical E ectrica Instrumentation Shop Instrumentation Shop Engineer Maintenance MaintenanceMaintenance Supervisor Supervisor 1 S79 1 Supervisor Supervisor 1 S76 1 1 S76 1 Supervisor S.Diethelm 1 S75 1 1 S75 1 S.Sullivan S.Borrelli 1 S75 1 M.Mahoney B.Bowers T.Haskins Pumping Stations Maintenance Planner Operator III 2 G70 1 3 G71 2 Electrical Technician Instrument Technician G.Palmer J.Macagba Lead Maintenance Machinist Vacant D.Wellner Technician 4 G69 4 3 G69 3 Staff Engineer Vacant 7 G68 7 2 G68 1 E.Goin T.Francis Lead Maintenance i 1 S67 1 D.Derrick A.Smith J.Powell N.Hill C.Jaschek Crew Member [4p"mG61-G66 ping Stations Z.Lee B.Martinez T.Smith II Vacant A.Musawwir J.Mercer 1 G67 1 Operator 1/11 S.Mockel B.Walters M.Turner D.Stanovich 4 P.Serrato i J.Atoigue II Maintenance I A.MacArthur II Technician 1/11 M.Muhlestein II 2 G62-G65 1 Painter i J.Stoops II K.Rosenstiel II 1 G62 1 Utility Worker J.Thompson II Vacant J.Griffis 7 G55 6 January 31,2022 M.Angel T.Foulger 47 Budgeted Authorized Positions(left) J.deBonneville J.Stone 42 Filled Positions(right) F.Ferguson** R.Walton **Plant Operator Traineee Vacant March 17, 2022 Regular Board Meeting Agenda Packet- Page 17 of 85