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Home My WebLink About01.a. Approve minutes of meeting held 03-03-2022 Page 1 of 8 Item 1.a. CENTRALSAN jdf A- hom CENTRAL CONTRA COSTA SANITARY DISTRICT March 17, 2022 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: MARCH 3, 2022 BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. ATTACHMENTS: 1. Draft Minutes of 03-03-22 meeting March 17, 2022 Regular Board Meeting Agenda Packet- Page 6 of 85 Page 2 of 8 CENTRAL SAN CENTRAL CONTRA COSTA • MINUTES* BOARD OF DIRECTORS: DAVID R. WILLIAMS President REGULAR BOARD MEETING BARBARA D.HOCKETT Virtual Meeting President Pro Tent Thursday, March 3, 2022 MARIAHN LAURITZEN 2:30 p.m. M>cHTA�JPiEcKI D RAFT Open Session — Virtual Meeting (Video recorded) NOTICE This meeting was held virtually pursuant to Central San Resolution 2022-009. The resolution reestablished findings with the Governor's Emergency Declaration and County Health Services recommendations related to the ongoing COVID-19 pandemic, and the provisions provided under Assembly Bill (AB) 361. The agenda provided options in which members of the public could participate in the meeting. ROLL CALL A regular meeting of the Board of Directors was called to order by President Pro Tem Hockett at 2:30 p.m. Secretary of the District Katie Young called roll: PRESENT: Members: Lauritzen, McGill, Pilecki, Hockett ABSENT: Members. Williams PLEDGE OF ALLEGIANCE Member McGill recited the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. March 17, 2022 Regular Board Meeting Agenda Packet- Page 7 of 85 Page 3 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT March 3, 2022 Board Meeting Minutes- Page 2 CONSENT CALENDAR 1. Approve the following: a. February 17, 2022 Board meeting minutes 2. Approve expenditures incurred January 14, 2022 through February 10, 2022 3. Approve updated administrative overhead and benefits rate of 169% for Fiscal Year (FY) 2022-23 4. Adopt Resolution No. 2022-010 accepting a map dedication from J & J Ranch, LLC (Developer) for sanitary sewer purposes and authorizing staff to record the documents with the Contra Costa County Recorder 5. Adopt Resolution No. 2022-011 accepting a map dedication from TH-Danville Investors, LLC (Developer) for sanitary sewer purposes and authorizing staff to record the documents with the Contra Costa County Recorder 6. Adopt Resolution No. 2022-012 accepting a map dedication from Lowe's Home Center, LLC (Property Owner) for sanitary sewer purposes and authorizing staff to record the documents with the Contra Costa County Recorder 7. Adopt Resolution No. 2022-013 authorizing execution of an amendment to a Grant of Easement with Kurt Alton Chambliss and Amy Chambliss (Property Owners) for sanitary sewer purposes and authorizing staff to record the documents with the Contra Costa County Recorder 8. Adopt Resolution No. 2022-014 accepting a Grant of Easement at 68 Oakdene Court in the City of Walnut Creek as related to District Project 8465 and authorizing staff to record the documents with the Contra Costa County Recorder 9. Adopt Resolution No. 2022-015 authorizing execution of an agreement for a Class 2 Encroachment at 5050 Imhoff Place, Martinez 10. Authorize a Property Purchase Agreement and adopt Resolution Nos. 2022-016 to 2022-018 to: 1) accept a Grant Deed and a Grant of Access Easement from Martinez Refining Company LLC, Owner of the property located at 2000 Marina Vista in Martinez, and 2) authorize execution of a Grant Deed to Martinez Refining Company LLC; and authorize staff to record said documents with the Contra Costa County Recorder (District Project 8457, Parcels 1, 2 and A) 11. Approve a new capital project in Fiscal Year 2021-22 for Steam Renovations, Phase 1 and separate from current District Project 7349; find the new project is exempt from the California Environmental Quality Act (CEQA); and authorize the General Manager to execute a new professional engineering services agreement in an amount not to exceed $1.4 million with HDR, Inc. for final design and bidding services March 17, 2022 Regular Board Meeting Agenda Packet- Page 8 of 85 Page 4 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT March 3, 2022 Board Meeting Minutes- Page 3 Member Pilecki requested Item 9 be pulled from the Consent Calendar for further discussion. BOARD ACTION: Motion was made by Member McGill and seconded by Member Lauritzen to adopt Items 1-8, 10 and 11 on the Consent Calendar as recommended. Motion passed by unanimous roll call vote of all members present (Williams absent). In regard to Item 9, Member Pilecki expressed concerns regarding any impacts to the Outfall pipeline due to its critical nature and inquired how staff is addressing those concerns. General Manager Roger S. Bailey advised that staff had a lengthy discussion with the entity at the property location regarding such concerns and the response was favorable in terms of readily accessing the pipeline and reassured the impact of the pipeline will definitely be taken into consideration during the design process. There was a discussion regarding the cost and consequences if any damage should occur to the Outfall structure and whether or not that information should be included in the contract. District Counsel Kenton Alm advised that would be a good approach and the wording has not been settled upon yet; therefore, modification is allowable. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Lauritzen to adopt Item 9 on the Consent Calendar with the modifications to the contract as requested above. Motion passed by unanimous roll call vote of all members present (Williams absent). COVID-19 PANDEMIC RESPONSE 12. Receive update on Central San's response regarding the Coronavirus (COVID-19) pandemic Communications and Governmental Relations Manager Emily Barnett reviewed the presentation included in the agenda materials. Human Resources and Organizational Development Manager Teji O'Malley provided a quick review of the District's updated COVID-19 Exposure Prevention Plan and COVID-19 supplemental pay provisions. There was a discussion regarding AB 361 meeting provisions and its implementation should Contra Costa County no longer declare an emergency due to the pandemic. BOARD ACTION: Received the update. March 17, 2022 Regular Board Meeting Agenda Packet- Page 9 of 85 Page 5 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT March 3, 2022 Board Meeting Minutes- Page 4 LEGISLATIVE MATTERS 13. Receive update on pending legislative matters and provide direction on priority legislation Ms. Barnett provided the Board with an extensive and comprehensive review of how legislation is researched, analyzed and a staff recommendation is provided to the Board. She recognized the multiple staff members who analyze legislative bills to provide thoughtful and comprehensive recommendations to the Board. Member Pilecki thanked Ms. Barnett for providing the information especially for the public on Central San's legislative analysis process. Ms. Barnett reviewed items on the Priority Legislative Tracking Sheet distributed prior to the meeting, explaining the reasons for the positions recommended by staff. Ms. Barnett expressed her concerns regarding AB 2536, Assemblymember Grayson's bill. Ms. Barnett recommended a Watch position at this time and would report at a future Board meeting after discussions with the author and/or policy committee staff. BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to take the staff-recommended positions on Items 1-8 as indicated on the Priority Legislative Tracking Sheet dated February 23, 2022. Motion passed by unanimous roll call vote of all members present (Williams absent). REPORTS AND ANNOUNCEMENTS 14. General Manager— Reports a. Receive the 2021 National Pollutant Discharge Elimination System (NPDES) Annual Report Plant Operations Division Manager Alan Weer reviewed the presentation included in the agenda materials. BOARD ACTION: Received the report. b. Receive Collection System Operations 2021 Sanitary Sewer Overflow (SSO) Annual Report Collection System Operations Division Manager Paul Seitz reviewed the SSO Annual Report included in the agenda materials. BOARD ACTION: Received the report. March 17, 2022 Regular Board Meeting Agenda Packet- Page 10 of 85 Page 6 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT March 3, 2022 Board Meeting Minutes- Page 5 C. Receive Sanitary Sewer Structure Inventory Update Planning and Development Services Division Manager Danea Gemmell and Asset Management Program Administrator Khae Bohan reviewed the presentation included in the agenda materials. BOARD ACTION: Received the update. 15. General Manager—Announcements a. Announcements — March 3, 2022 Mr. Bailey made the following announcement at the meeting: Information Technology Manager John Huie will be retiring from the District on March 25th after 6.5 years of service. He thanked Mr. Huie for his high level of service, leadership and team approach that he has provided to the District. Director of Finance and Administration Phil Leiber seconded Mr. Bailey's comments and added that Mr. Huie has led his group to an exceptional performance level that is widely recognized across Central San. Mr. Huie thanked the Board for all of their support and the positive experience at Central San. BOARD ACTION: Received the announcement. 16. Counsel for the District - No report. 17. Secretary of the District Ms. Young announced the following upcoming Committee meetings.- Special eetings.Special Finance — Monday, March 14 at 2.00 p.m. Engineering & Operations — Wednesday, March 16 at 11:00 a.m. Ms. Young advised the Board that during the week of March 14 she will be out of the office attending the Technical Training for Clerks in Los Angeles and Assistant to the Secretary of the District Amelia Berumen will be acting Secretary in her absence. BOARD ACTION: Received the announcements. 18. Board Members - Committee Minutes a. February 10, 2022 - Diversity, Equity & Inclusion Ad Hoc Committee - Chair McGill and President Williams March 17, 2022 Regular Board Meeting Agenda Packet- Page 11 of 85 Page 7 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT March 3, 2022 Board Meeting Minutes- Page 6 b. February 16, 2022 - Engineering & Operations Committee - Chair Lauritzen and Member Hockett C. February 22, 2022 - Finance Committee - Chair McGill and President Williams d. February 23, 2022 - Real Estate, Environmental & Planning Committee - Chair Hockett and President Williams BOARD ACTION: Received the Committee minutes. 19. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett - No report. Member Lauritzen - No report. Member McGill Member McGill provided a written report covering his announcements and other meetings. Member Pilecki - No report. BOARD ACTION: Received the reports and announcements. 20. Board Members - Requests for Stipend/Reimbursement or Conference Attendance No requests. 21. Board Members - Other Items a. Consider proposed changes to Contra Costa Special Districts Association (CCSDA) Chapter Bylaws BOARD ACTION: Motion was made by Member Pilecki and seconded by Member McGill to approve the proposed changes to the CCSDA Bylaws. Motion passed by unanimous roll call vote of all members present (Williams absent). EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS President Pro Tem Hockett requested an item be agendized to consider returning to a 1.30 p.m. start time for regularly scheduled Board Meetings. March 17, 2022 Regular Board Meeting Agenda Packet- Page 12 of 85 Page 8 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT March 3, 2022 Board Meeting Minutes-Page 7 ADJOURNMENT The meeting was adjourned at 3:58 p.m. Barbara D. Hockett President Pro Tem of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California March 17, 2022 Regular Board Meeting Agenda Packet- Page 13 of 85