HomeMy WebLinkAbout18.b. Committee Minutes-Engineering & Operations 02-16-2022 Page 1 of 5
Item 18.b.
CENTRALSAN
jdf A- hom
CENTRAL CONTRA COSTA SANITARY DISTRICT
March 3, 2022
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
SUBJECT: FEBRUARY 16, 2022 - ENGINEERING & OPERATIONS COMMITTEE -
CHAIR LAURITZEN AND MEMBER HOCKETT
Attached are minutes of the above Committee meeting.
ATTACHMENTS:
1. Minutes of 02-16-22 meeting
March 3, 2022 Regular Board Meeting Agenda Packet- Page 127 of 165
Page 2 of 5
CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9A553-4392
REGULAR MEETING OF THE BOARD oFDIRECTORWILLIAM
DAVID R. WILLIAMS
CENTRAL CONTRA COSTA Preen`
SANITARY DISTRICT BARBARA D.H°CKETT
President Pro Tem
ENGINEERING & OPERATIONS MARIAHN.LAURITZEN
COMMITTEE MICHAEL R.MCGILL
TAD J PILECKI
MINUTES PHONE: (925)228-9500
FAX.- (925)372-0192
Wednesday, February 16, 2022 www.centralsan.org
11:00 a.m.
(All attendees participated via videoconference)
Committee:
Chair Mariah Lauritzen
Member Barbara Hockett
Guest.-
Holly
uest.Holly Kennedy, HDR, Inc. (left during Item 5.a.)
Staff.
Roger S. Bailey, General Manager
Katie Young, Secretary of the District
Steve McDonald, Director of Operations
Jean-Marc Petit, Director of Engineering and Technical Services
Danea Gemmell, Planning and Development Services Division Manager
Edgar Lopez, Capital Projects Division Manager
Paul Seitz, Collection System Operations Division Manager
Nitin Goel, Senior Engineer (left after Item 5.c.)
Shari Deutsh, Risk Management Administrator (left after Item 5.b.)
Khae Bohan, Asset Managment Program Administrator (left after Item 5.b.)
Dee Dee Barrett, Administrative Services Assistant
1. Notice
This meeting was held virtually in accordance with the Brown Act provisions
stipulated in Assembly Bill (AB) 361 and adopted by the Central San Board of
Directors on January 13, 2022 via Resolution 2022-004. The agenda included
instructions with options in which the public could participate in the meeting.
March 3, 2022 Regular Board Meeting Agenda Packet- Page 128 of 165
Page 3 of 5
Engineering & Operations Committee Minutes
February 16, 2022
Page 2
2. Call Meeting to Order
Chair Lauritzen called the meeting to order at 11:01 a.m.
3. Public Comments
No public comments.
4. Items for Committee Recommendation to Board
a. Review draft Position Paper to approve a new capital project in Fiscal
Year 2021-22 for Steam Renovations, Phase 1 and separate from current
District Project 7349; find the new project is exempt from California
Environmental Quality Act (CEQA); and authorize the General Manager to
execute a new professional engineering services agreement in an amount
not to exceed $1.4 million with HDR, Inc. for final design and bidding
services
Mr. Petit reviewed the details provided in the draft Position Paper and
identified necessary components for renovations dependent on various
options. Mr. Petit discussed the process behind the decision to make this
a stand-alone project.
Member Hockett expressed appreciation of staff taking the time to fully
assess the system and possible issues and queried if the funds for the
project would be coming from Asset Management Program funds. Mr.
Petit responded in the affirmative and further detailed the time taken to
evaluate each piece of the system to identify key components needing
replacement.
Chair Lauritzen thanked staff for presenting options for the project
efficiently and comprehensively.
COMMITTEE ACTION: Recommended Board approval.
5. Other Items
a. Receive Collection System Operations 2021 Sanitary Sewer Overflow
(SSO) Annual Report
Mr. Seitz presented the annual report provided in the agenda materials.
Mr. Bailey opined that comparing Central San's overflow numbers to those
in other organizations would show how well Central San is doing by
comparison. Member Hockett added that knowing the causes of the
March 3, 2022 Regular Board Meeting Agenda Packet- Page 129 of 165
Page 4 of 5
Engineering & Operations Committee Minutes
February 16, 2022
Page 3
overflows would also highlight how well Central San's crews are
maintaining the system. Chair Lauritzen and Member Hockett commended
staff's efforts and success.
COMMITTEE ACTION: Received the report.
b. Receive Sanitary Sewer Structure Inventory Update
Ms. Gemmell and Ms. Bohan presented the report provided in the agenda
materials. Ms. Bohan detailed the features of the application developed by
the Graphic Information Systems (GIS) group to document maintenance
access covers within Central San's system.
Ms. Gemmell shared a slide depicting the dashboard developed by the
GIS group. Ms. Gemmell stated that once the inventory of maintenance
access covers is complete, Central San will be able to address the next
steps regarding maintenance and repair.
Member Hockett asked what the main causes were for maintenance
access covers needing repair and about coordination with cities and other
agencies. Mr. Seitz responded that compacted pavement around
maintenance access covers was a large contributor.
Chair Lauritzen thanked Mr. Seitz for the ongoing coordination with other
agencies to ensure timely repair of assets.
COMMITTEE ACTION: Received the update.
C. Receive update on Fiscal Year 2021-22 Mid-Year Capital Improvement
Budget
Mr. Lopez presented the Mid-Year Capital Improvement Budget update for
Fiscal Year 2021-22 provided in the agenda materials. Member Hockett
thanked Mr. Lopez and staff for their hard work. Member Hockett also
suggested future tours for the projects mentioned in the presentation.
COMMITTEE ACTION: Received the update.
d. Receive Capital Projects Division Quarterly Report (October to December)
on capital projects, active consultant contracts, change order log, and
schedule of bids and awards
Mr. Lopez explained that this item was included on the agenda to allow
the Committee to ask any questions they may have about capital projects,
March 3, 2022 Regular Board Meeting Agenda Packet- Page 130 of 165
Page 5 of 5
Engineering & Operations Committee Minutes
February 16, 2022
Page 4
active consultant contracts, change order log, and schedule of bids and
awards. No questions were asked.
COMMITTEE ACTION: Received the report.
6. Announcements
None.
7. Suggestions for Future Agenda Items
a. Receive list of upcoming agenda items and provide suggestions for any
other future agenda items
Mr. Petit stated that a tour of the Filter Plant will be scheduled, and
reminded the Committee of the Tertiary Membrane Pilot tour scheduled for
Thursday, April 7 at 12:45 p.m.
COMMITTEE ACTION: Received the list.
8. Future Scheduled Meetings
Wednesday, March 16, 2022 at 11 :00 a.m.
Wednesday, April 6, 2022 at 11:00 a.m.
Wednesday, May 4, 2022 at 11:00 a.m.
9. Adjournment— at 11:53 a.m.
March 3, 2022 Regular Board Meeting Agenda Packet- Page 131 of 165