Loading...
HomeMy WebLinkAbout01.a. Approve minutes of meeting held 02-17-2022 Page 1 of 9 Item 1.a. CENTRALSAN jdf A- hom CENTRAL CONTRA COSTA SANITARY DISTRICT March 3, 2022 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: FEBRUARY 17, 2022 BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. ATTACHMENTS: 1. Draft Minutes of 02-17-22 meeting March 3, 2022 Regular Board Meeting Agenda Packet- Page 6 of 165 Page 2 of 9 CENTRAL SAN CENTRAL CONTRA COSTA • MINUTES* BOARD OF DIRECTORS: DAVID R. WILLIAMS President REGULAR BOARD MEETING BARBARA D.HOCKETT Virtual Meeting President Pro Tent Thursday, February 17, 2022 MARIAHN LAURITZEN 2:30 p.m. M>cHTA�JPiEcKI D RAFT Open Session — Virtual Meeting (Video recorded) NOTICE This meeting was held virtually pursuant to Central San Resolution 2022-004. The resolution reestablished findings with the Governor's Emergency Declaration and County Health Services recommendations related to the ongoing COVID-19 pandemic, and the provisions provided under Assembly Bill 361. The agenda provided options in which members of the public could participate in the meeting. ROLL CALL A regular meeting of the Board of Directors was called to order by President Williams at 2:30 p.m. Secretary of the District Katie Young called roll: PRESENT: Members: Hockett, Lauritzen, McGill, Pilecki, Williams ABSENT: Members. None PLEDGE OF ALLEGIANCE Ms. Young recited the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. March 3, 2022 Regular Board Meeting Agenda Packet- Page 7 of 165 Page 3 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT February 17, 2022 Board Meeting Minutes- Page 2 AWARDS AND PRESENTATIONS 1. Receive the Government Finance Officers Association Distinguished Budget Presentation Award for Fiscal Year (FY) 2021-22 Director of Finance and Administration Philip Leiber reviewed the presentation included in the agenda materials and presented the award. BOARD ACTION: Received the award. CONSENT CALENDAR 2. Approve the following: a. January 27, 2022 Special Board meeting minutes (Continued from February 3, 2022 meeting) b. February 3, 2022 Regular Board meeting minutes 3. Set a public hearing for March 17, 2022 at 2:30 p.m. to conduct the annual review of Board Member compensation and benefits and consider amending District Code Section 2.04.030, Compensation of Board Members 4. Adopt Resolution No. 2022-007 accepting a Grant of Easement for 2007 Scarlet Oak Place, Danville, related to Job 2788, Lot 7 (Parcel 5) and authorizing staff to record document with the Contra Costa County Recorder 5. Adopt Resolution No. 2022-008 authorizing execution of a Common Use Agreement with the City of San Ramon for the Iron Horse Corridor at Bollinger Canyon Road, San Ramon, and authorizing staff to record the document with the Contra Costa County Recorder 6. Approve a salary adjustment of 13 percent for the Finance Manager classification (M29, $6,344-$7,711 .20 Bi-Weekly to M24, $7,178.40-$8,725.60 Bi-Weekly) Member Pilecki requested Item 2.a. be pulled for discussion. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Lauritzen to adopt Item 2.b. through Item 6 on the Consent Calendar as recommended. Motion passed by unanimous roll call vote. In regard to Item 2.a. Member Pilecki advised that he would be voting no on this item. Member McGill suggested offering an amendment to the January 27 minutes that could be agreed upon by all Board Members. March 3, 2022 Regular Board Meeting Agenda Packet- Page 8 of 165 Page 4 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT February 17, 2022 Board Meeting Minutes- Page 3 Member Pilecki stated that he offered an amendment at the February 3 meeting but did not receive a second to his motion. BOARD ACTION: Motion was made by Member McGill and seconded by Member Lauritzen to adopt Item 2.a. on the Consent Calendar as recommended. Motion passed by the following roll call vote: AYES: Members: Hockett, Lauritzen, McGill, Williams NOES: Member Pilecki COVID-19 PANDEMIC RESPONSE 7. Receive update on Central San's response regarding the Coronavirus (COVID-19) pandemic Communications and Governmental Relations Manager Emily Barnett reviewed the presentation included in the agenda materials. Member McGill inquired about the recent change in regard to receiving COVID time off. Human Resources and Organizational Development Manager Teji O'Malley advised that she is awaiting a response from the District's labor counsel and has already begun discussions with the bargaining units. Ms. O'Malley advised that the masking requirement is still in effect throughout Central San. There was a discussion regarding the use of the Board Room to conduct meetings once back in-person. BOARD ACTION: Received the update. OTHER BOARD ACTION ITEMS 8. Consider adopting Resolution No. 2022-009 reauthorizing the use of teleconference/hybrid participation for Board and Committee meetings, pursuant to Brown Act provisions provided under Assembly Bill 361, for the period of February 18 through March 17, 2022 Member Lauritzen requested the Board Members consider waiting a couple of weeks to see how the data plays out with the new rules regarding masking. She further requested for the flexibility of the meetings to be virtual as it is conducive to her schedule. Motion was made by Member Hockett to not reauthorize the provisions provided under AB361 and conduct meetings pursuant to the Brown Act guidelines provided under Government Code 54953.3(b) effective February 18, 2022, and to return to a March 3, 2022 Regular Board Meeting Agenda Packet- Page 9 of 165 Page 5 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT February 17, 2022 Board Meeting Minutes- Page 4 1:30 p.m. Board Meetings start time. President Williams seconded the motion. A discussion ensued. Member McGill suggested to bifurcate the motion into two different motions. He noted that he is eager to return to the Board Room to conduct meetings but agreed that giving a little more time would be a good idea. Member Pilecki agreed with Member McGill regarding the use of the Board Room and also believes a couple more weeks of data would be favorable. President Williams opined that it appears the Omicron variant surge is flattening and the Governor has removed the mask mandates, and that the more effective way of conducting Board meetings would be in person. Member Hockett expressed her observations that only allocating one-hour for Committee meetings is not an effective way of conducting public business and opined that a proper due diligence on item presentation is not being completed. Regarding the motion made above by Member Hockett and seconded by President Williams the motion failed by the following roll-call vote: AYES: Members: Hockett, Williams NOES: Members: Lauritzen, McGill, Pilecki BOARD ACTION: Motion made by Member McGill and seconded by Member Lauritzen to adopt the proposed resolution to re-authorize virtual/hybrid meetings pursuant to Brown Act provisions provided under AB 361 for the time period of February 18-March 17, 2022, as presented. Motion passed by the following roll call vote: AYES: Members: Lauritzen, McGill, Pilecki NOES: Members: Hockett, Williams REPORTS AND ANNOUNCEMENTS 9. General Manager— Reports a. Receive summary of Central San's 2021 energy usage Senior Engineer Clint Shima reviewed the presentation included in the agenda materials and answered questions from the Board Members. BOARD ACTION: Received the information. March 3, 2022 Regular Board Meeting Agenda Packet- Page 10 of 165 Page 6 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT February 17, 2022 Board Meeting Minutes- Page 5 b. Receive update on Mentorship Program Management Analyst Christina Gee reviewed the presentation included in the agenda materials. The Board Members expressed their appreciation and acknowledged the hard work and dedication the employees have provided to the program. BOARD ACTION: Received the update. 10. General Manager—Announcements a. Announcements — February 17, 2022 No further announcements were made during the meeting. BOARD ACTION: Received the announcements. 11. Counsel for the District - No report. 12. Secretary of the District Ms. Young announced the following upcoming Board and Committee meetings: Finance — Tuesday, February 22 at 2:00 p.m. Real Estate, Environmental & Planning — Wednesday, February 23 at 9:00 a.m. Administration — Tuesday, March 1 at 1:00 p.m. Regular Board Meeting— Thursday, March 3 at 2:30 p.m. BOARD ACTION: Received the announcements. 13. Board Members - Committee Minutes a. February 1, 2022 - Administration Committee - Chair Pilecki and Member Lauritzen BOARD ACTION: Received the Committee minutes. 14. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett - No report. Member Lauritzen - No report. Member McGill Member McGill provided a written report covering his announcements and other meetings. March 3, 2022 Regular Board Meeting Agenda Packet- Page 11 of 165 Page 7 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT February 17, 2022 Board Meeting Minutes- Page 6 Member Pilecki • February 9, 2022 - Contra Costa Local Agency Formation Commission (LAFCO) (virtual, stipend declined) President Williams - No report. BOARD ACTION: Received the reports and announcements. 15. Board Members - Requests for Stipend/Reimbursement or Conference Attendance No requests. 16. Board Members - Other Items a. Hold discussion regarding Board meeting minutes format General Manager Roger S. Bailey requested the Board hold a discussion and provide direction on the style of minutes for Board meetings and Committee meetings that may differ from Board Policy No. BP 020 — Minutes Style and Video Recording of Board Meetings and Standing Committee Meetings that was provided with the agenda. A motion was made by President Williams to make a terminology change to BP 020 by amending the term "key statements"mentioned in the policy to instead reflect "key concepts and thoughts."Member Pilecki seconded the motion, stating that the amendment provides staff flexibility to compose the minutes. A discussion ensued. Member Hockett opined that you cannot hear "thoughts"and suggested removing that particular word. Member McGill opined the meeting minutes have been fine to date and would be voting no. He also opined that a good vibe amongst the Board has been lost and not due to the minutes. Member Lauritzen agreed with Member McGill and believes that the minutes are not the issue, but cultivating interpersonal relationships as a Board is the main issue. BOARD ACTION: Motion was made by President Williams and seconded by Member Pilecki to make a structure change in Board Policy No. BP 020 amending the term "key statements" with "key concepts and thoughts." Motion passed by the following roll call vote: AYES: Members: Lauritzen, Pilecki, Williams NOES: Members: Hockett, McGill March 3, 2022 Regular Board Meeting Agenda Packet- Page 12 of 165 Page 8 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT February 17, 2022 Board Meeting Minutes- Page 7 President Williams continued the discussion and stated that a discussion regarding Board Member conduct should be discussed during a good governance workshop session. Member Pilecki stated that he does not have an issue with the meeting notes in general but rather the way Board Members are not treating each other civilly and respectfully. Member Hockett expressed her opinion that the reason the issue of the meeting minutes and Board conduct is being discussed is because of a statement she made, and had also apologized. She suggested moving forward and learning from the experience. She believes the meeting minutes are done properly. District Counsel Kenton Alm stated that the minutes are drafted from the recordings and when given the opportunity to read the draft minutes he has found them to be more accurate than what can be recollected. There was a discussion regarding the use of a new consultant for the next workshop session. BOARD ACTION: Held discussion. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS There was a general Board consensus to agendize a future item regarding who should facilitate the discussion and the topics to be discussed at the annual Board governance meeting. Member Pilecki requested an item regarding an update on bringing remote office employees back to the District. There was not a general consensus to agendize the topic. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) Mr. Alm announced that a closed session would be held for Item 17. RECESS TO CLOSED SESSION The Board recessed at 4:06 p.m. to reconvene in closed session. March 3, 2022 Regular Board Meeting Agenda Packet- Page 13 of 165 Page 9 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT February 17, 2022 Board Meeting Minutes- Page 8 Closed Session (Not video recorded) CLOSED SESSION 17. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Roger S. Bailey, General Manager • Kenton L. Alm, Esq., District Counsel • Edward M. Bernard, Esq., Hanson Bridgett, Labor Counsel Group: Unrepresented at-will employees RECESS TO OPEN SESSION The Board recessed at 5:29 p.m. to reconvene in open session. REPORT OUT OF CLOSED SESSION No report. ADJOURNMENT The meeting was adjourned at 5:30 p.m. David R. Williams President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California March 3, 2022 Regular Board Meeting Agenda Packet- Page 14 of 165