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Item 16.a.
CENTRALSAN
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CENTRAL CONTRA COSTA SANITARY DISTRICT
February 17, 2022
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: HOLD DISCUSSION REGARDING BOARD MEETING MINUTES FORMAT
At the February 3, 2022 Board meeting, it had been suggested a discussion be held pertaining to the
format of Board meeting minutes.
Attached for reference and/or discussion is the current Board Policy No. BP 020 - Minute Style and
Video Recording of Board and Standing Committee Meetings.
Staff has agendized this item to provide the Board with an opportunity to discuss any changes that may be
needed and provide direction to staff as applicable.
ATTACHMENTS:
1. Board Policy No. BP 020
February 17, 2022 Regular Board Meeting Agenda Packet- Page 70 of 72
Page 2 of 3
Number: BP 020
Authority: Board of Directors
Effective: July 23, 2015
Revised: April 15, 2021
Reviewed: June 4, 2019 CENTRALSAN
Initiating Dept./Div.: Secretary of the District
BOARD POLICY
MINUTE STYLE AND VIDEO RECORDING OF BOARD AND
STANDING COMMITTEE MEETINGS
PURPOSE
To establish a policy regarding the format of minutes of Board and Standing Committee
meetings and the video recording of Board and Committee meetings.
POLICY
Board Meetings
The written minutes of Board meetings shall be prepared and kept by the Secretary of
the District, approved by the Board of Directors, and shall be brief, summary-style
minutes documenting:
Action items motions, seconds and vote counts;
Summarized comments made by members of the public;
Key statements made by Board Members; and
Policy reasons for decisions made.
Minutes will generally be scheduled for approval by the Board of Directors on the next
Board agenda.
In accordance with goals of the District's Strategic Plan to maintain openness and
transparency in the way the Board conducts its business, and to provide excellent
customer service, video recordings shall be made of each Board meeting held in the
Board Room. These recordings will be posted to the District's website and retained
permanently, in accordance with the District's Records Retention Schedule.
Standing Committee Meetings
The written minutes of virtual Standing Committee meetings shall be prepared and kept
by the Secretary of the District, authorized by the Committee, and shall be summary-
style minutes documenting:
February 17, 2022 Regular Board Meeting Agenda Packet- Page 71 of 72
Page 3 of 3
Number: BP 020
MINUTE STYLE&RECORDING OF BOARD/COMMITTEE MEETINGS
Page 2 of 2
Committee recommendations;
Key statements made by Committee Members, staff and of the public; and
Policy reasons for decisions being considered.
Minutes will generally be scheduled for review by the Board of Directors on the next
Board agenda.
[Original Retained by the Secretary of the District]
February 17, 2022 Regular Board Meeting Agenda Packet- Page 72 of 72