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HomeMy WebLinkAbout02.b. Approve minutes of meeting held 02-03-2022 Page 1 of 8 Item 2.b. CENTRALSAN jdf A- hom CENTRAL CONTRA COSTA SANITARY DISTRICT February 17, 2022 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: FEBRUARY3, 2022 REGULAR BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. ATTACHMENTS: 1. Draft Minutes of 02-03-22 meeting February 17, 2022 Regular Board Meeting Agenda Packet- Page 21 of 72 Page 2 of 8 CENTRAL SAN CENTRAL CONTRA COSTA • MINUTES* BOARD OF DIRECTORS: DAVID R. WILLIAMS President REGULAR BOARD MEETING BARBARA D.HOCKETT Virtual Meeting President Pro Tent Thursday, February 3, 2022 MARIAHN LAURITZEN 2:30 p.m. M>cHTA�JPiEcKI CRAFT Open Session — Virtual Meeting (Video recorded) NOTICE This meeting was held virtually pursuant to Central San Resolution 2022-004. The resolution made findings with the Governor's Emergency Declaration and County Health Services recommendations related to the ongoing COVID-19 pandemic, and the provisions provided under Assembly Bill 361. The agenda provided options in which members of the public could participate in the meeting. ROLL CALL A regular meeting of the Board of Directors was called to order by President Williams at 2.30 p.m. Secretary of the District Katie Young called roll: PRESENT: Members. Hockett, Lauritzen, McGill, Pilecki, Williams ABSENT: Members: None PLEDGE OF ALLEGIANCE Ms. Young recited the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. February 17, 2022 Regular Board Meeting Agenda Packet- Page 22 of 72 Page 3 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT February 3, 2022 Board Meeting Minutes- Page 2 CONSENT CALENDAR 1. Approve the following: a. January 27, 2022 Special Board meeting minutes 2. Approve expenditures incurred December 14. 2-21 through January 13, 2022 3. Receive the Financial Overview through the month of December 2021 4. Adopt updated salary schedule for all District job classifications effective February 3, 2022 5. Approve revisions to Committee Charters provided in Board Policy No. BP 013 - Board Committees 6. Authorize the General Manager to execute professional engineering services agreements with McMillen Jacobs Associates and BSK Associates, each in an amount not to exceed $300,000 for a three-year term, to provide on-call geotechnical engineering services for District projects in Fiscal Years 2022 through 2025 Member Pilecki requested to remove Item 1 from the Consent Calendar for discussion. BOARD ACTION: Motion was made by Member McGill and seconded by Member Hockett to approve Items 2 through 6 on the Consent Calendar as recommended. Motion passed by unanimous roll call vote. In regard to Item 1, Member Pilecki expressed his extreme discomfort with a portion of the January 27 meeting minutes. He felt that during the discussion of the two-year budget he was treated with disrespect and felt personally attacked for providing his historical expertise. He discussed the policy on Board Member conduct and believes all Board Members should follow this policy and treat one another with respect. He stated that he could not support the minutes as they were written and revised. Member Hockett apologized for the comments that she expressed at the January 27, 2022 Board Meeting. Member McGill inquired which set of minutes Member Pilecki agreed with. Member Pilecki stated that he did not agree with either version but recommended striking the entire first paragraph on the top of page 4 of the updated minutes provided in advance of the meeting. General Manager Roger S. Bailey stated that the minutes capture a summary of what occurred at the meeting. He advised that a discussion should be held with the Board as to how much detail they would prefer for future minutes of Board meetings. There was a discussion about tabling the approval of the minutes until further discussion is held. District Counsel Kenton Alm confirmed there is no time sensitivity to approving the minutes today and could be brought back to the next meeting. February 17, 2022 Regular Board Meeting Agenda Packet- Page 23 of 72 Page 4 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT February 3, 2022 Board Meeting Minutes- Page 3 Member Pilecki made a motion to strike the paragraph on top of page 4 of the January 27 Board Meeting minutes. Motion died for lack of a second. Member McGill requested background information on the minutes and how they have been done in the past. Member Lauritzen inquired about a policy regarding Board conduct during the meeting. Board Policy BP 023 — Board Ethics and Conduct provides the requested information; Ms. Young will provide the Board with the policy after the meeting. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member McGill to continue Item 1 on the Consent Calendar to the February 17 meeting. Motion passed by unanimous roll call vote. OTHER BOARD ACTION ITEMS 7. Approve a new District capital project to support Central San's Solar Project on the Lagiss Property and authorize the General Manager to: 1. Transfer $600,000 from the Fiscal Year 2021-22 Capital Improvement Budget contingency fund to the new project; 2. Pay an approximate $533,000 PG&E interconnection fee; and 3. Incorporate the new resulting solar energy price of $0.0857 per kilowatt-hour into Amendment 1 of Central San's Power Purchase Agreement with REC Solar Resource Recovery Program Manager Melody LaBella reviewed the presentation included in the agenda materials, and noted minor revisions to slide 7 of the staff recommended Board actions. Ms. LaBella updated the Board with a very recent development that occurred after the posting of the agenda that the interconnection fee with PG&E would be approximately $50,000 less than originally proposed. In response to a question posed by Member Pilecki, Engineering Assistant 111 Russ Leavitt stated that to date there have been no challenges received regarding the California Environment Quality Act (CEQA) and the deadline to file such comments is February 14. There was a discussion about the financial analysis with the recent updates. It was noted that with the power purchase agreement, there is a provision for adjustment of the price based on increased costs. Staff will update the Board as the project is further refined. BOARD ACTION: Motion was made by Member Hockett and seconded by Member Lauritzen to approve a new Capital Improvement Project to support the Central San Solar Project on the Lagiss Property and authorize the following actions as presented during the meeting: February 17, 2022 Regular Board Meeting Agenda Packet- Page 24 of 72 Page 5 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT February 3, 2022 Board Meeting Minutes- Page 4 1. Transfer $600,000 from the FY 2021-22 CIB Contingency fund to the project; 2. Pay a PG&E interconnection fee of up to $533,000; and 3. Incorporate the new resulting solar energy price of approximately $0.0857 per kWh into Amendment 1 of the Power Purchase Agreement with REC Solar. Motion passed by unanimous roll call vote. COVID-19 PANDEMIC RESPONSE 8. Receive update on Central San's response regarding the Coronavirus (COVID-19) pandemic Communications and Governmental Relations Manager Emily Barnett reviewed the update provided in advance of the meeting. In response to a question from Member McGill, Human Resources and Organizational Development Manager Teji O'Malley explained that staff is currently reviewing the guidance from the Center of Disease Control and Prevention (CDC) and plans to update the District's COVID-19 Exposure Prevention Plan after meeting and conferring with the bargaining units. Currently, there have been no revisions to the plan since July 2021. Member Pilecki inquired about the District's masking requirements. Ms. O'Malley advised that it remains mandatory for all staff to wear masks indoors but there is no specific requirement regarding the additional protection from a KN95 mask. BOARD ACTION: Received the update. REPORTS AND ANNOUNCEMENTS 9. General Manager— Reports a. Receive update on per- and polyfluoroalkyl substances (PFAS) Ms. LaBella and Supervising Chemist Blake Brown reviewed the presentation included in the agenda materials and answered several questions from the Board Members. BOARD ACTION: Received the information. February 17, 2022 Regular Board Meeting Agenda Packet- Page 25 of 72 Page 6 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT February 3, 2022 Board Meeting Minutes- Page 5 10. General Manager—Announcements a. Announcements — February 3, 2022 No further announcements were made during the meeting. BOARD ACTION: Received the announcements. 11. Counsel for the District — Mr. Alm advised that he will be attending the February 17 Board Meeting virtually. 12. Secretary of the District Ms. Young announced the following upcoming Board and Committee meetings: Diversity, Equity & Inclusion Ad Hoc— Thursday, February 10 at 9:00 a.m. Engineering & Operations — Wednesday, February 16 at 11:00 a.m. Regular Board Meeting— Thursday, February 17 at 2:30 p.m. BOARD ACTION: Received the announcements. 13. Board Members - Committee Minutes a. January 24, 2022 - Finance Committee - Chair McGill and President Williams b. January 26, 2022 - Real Estate, Environmental & Planning Committee - Chair Hockett and President Williams BOARD ACTION: Received the Committee minutes. 14. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett - No report. Member Lauritzen - No report. Member McGill Member McGill provided a written report covering his announcements and other meetings. Member Pilecki - No report. President Williams President Williams advised that he would be absent from the March 3 Board Meeting. BOARD ACTION: Received the reports and announcements. February 17, 2022 Regular Board Meeting Agenda Packet- Page 26 of 72 Page 7 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT February 3, 2022 Board Meeting Minutes- Page 6 15. Board Members - Requests for Stipend/Reimbursement or Conference Attendance No requests. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) Mr. Alm announced that a closed session would be held for Item 16. Member Pilecki advised that he would be recusing himself from the closed session. RECESS TO CLOSED SESSION The Board recessed at 4:26 p.m. to reconvene in closed session. Closed Session (Not video recorded) CLOSED SESSION 16. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(d)(1): • Kappel v. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Case No. C19-01012 Member Pilecki recused himself from the Closed Session. RECESS TO OPEN SESSION The Board recessed at 5:29 p.m. to reconvene in open session. REPORT OUT OF CLOSED SESSION No report. February 17, 2022 Regular Board Meeting Agenda Packet- Page 27 of 72 Page 8 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT February 3, 2022 Board Meeting Minutes-Page 7 ADJOURNMENT The meeting was adjourned at 5:30 p.m. David R. Williams President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California February 17, 2022 Regular Board Meeting Agenda Packet- Page 28 of 72