HomeMy WebLinkAbout02.a. Approve minutes of meeting held 01-27-2022 (Continued) Page 1 of 7
Item 2.a.
CENTRALSAN
jdf A- hom
CENTRAL CONTRA COSTA SANITARY DISTRICT
February 17, 2022
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
SUBJECT: JANUARY 27, 2022 SPECIAL BOARD MEETING MINUTES (CONTINUED
FROM FEBRUARY3, 2022 MEETING)
Attached are the draft minutes of the above Board meeting.
ATTACHMENTS:
1. Draft Minutes of 0 1-27-22 meeting
February 17, 2022 Regular Board Meeting Agenda Packet- Page 14 of 72
Page 2 of 7
CENTRAL SAN
CENTRAL CONTRA COSTA •
MINUTES* BOARD OF DIRECTORS:
DAVID R. WILLIAMS
President
SPECIAL BOARD MEETING
BARBARA D.HOCKETT
Virtual Meeting President Pro Tent
Thursday, January 27, 2022 MARIAHN LAURITZEN
2:30 p.m. M>cHTA�JPiEcKI
CRAFT
Open Session — Virtual Meeting
(Video recorded)
NOTICE
This meeting was held virtually pursuant to Central San Resolution 2022-004. The
resolution made findings with the Governor's Emergency Declaration and County Health
Services recommendations related to the ongoing COVID-19 pandemic, and the provisions
provided under Assembly Bill 361. The agenda provided options in which members of the
public could participate in the meeting.
ROLL CALL
A special meeting of the Board of Directors was called to order by President Williams at
2.30 p.m. Secretary of the District Katie Young called roll:
PRESENT: Members. Hockett, Lauritzen, McGill, Pilecki, Williams
ABSENT: Members: None
PLEDGE OF ALLEGIANCE
District Counsel Kenton Alm recited the Pledge of Allegiance.
PUBLIC COMMENT PERIOD
No comments.
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
None.
These summary minutes are supplemented by a corresponding video recording available on the District's
website at centralsan.org.
February 17, 2022 Regular Board Meeting Agenda Packet- Page 15 of 72
Page 3 of 7
CENTRAL CONTRA COSTA SANITARY DISTRICT
January 27, 2022 Special Board Meeting Minutes -Page 2
CONSENT CALENDAR
1. Approve the following:
a. January 13, 2022 Special Board meeting minutes
2. Adopt Resolution No. 2022-006 to formally authorize the General Manager's
Delegation of Authority provided in Board Policy No. BP 037
3. Authorize the General Manager to execute a three-year professional engineering
services agreement with Ewing Construction Services in an amount not to exceed
$390,000 for as-needed bid specification and construction contract support of Capital
Improvement Projects
4. Award a construction contract in the amount of $348,874 to Bockmon & Woody
Electric Co., Inc., the lowest responsive and responsible bidder for the Fire Protection
System, Phase 3, District Project 7373; include an alternative bid item in the amount
of $8,700 to remove an existing fire suppression system; find that the project is
exempt from the California Environmental Quality Act (CEQA); and authorize up to a
20-percent contingency
BOARD ACTION: Motion was made by Member Hockett and seconded by Member
Lauritzen to adopt the Consent Calendar as recommended. Motion passed by
unanimous roll call vote.
COVID-19 PANDEMIC RESPONSE
5. Receive update on Central San's response regarding the Coronavirus (COVID-19)
pandemic
General Manager Roger S. Bailey commended all staff on the hard work and effort
to maintain the highest quality of service during the last two years of the pandemic.
He especially wanted to recognize the COVID-19 Response Team, which consists of
Human Resources and Organizational Development Manager Teji O'Malley;
Environment, Health and Safety Program Administrator Jerry Ledbetter;
Environment, Health and Safety Specialist John Ortega; and Administrative Services
Assistant Shenae Howard. He highlighted all of the efforts they have completed in
order to keep Central San safe and compliant. He extended his extreme
appreciation and gratitude.
President Williams provided kudos to the team for continuing to provide excellent
customer service during the pandemic. Member Hockett concurred.
Ms. O'Malley answered several questions from Member Pilecki regarding updating
the Exposure Prevention Plan and the number of staff that were impacted from
exposures to positive cases at the District.
February 17, 2022 Regular Board Meeting Agenda Packet- Page 16 of 72
Page 4 of 7
CENTRAL CONTRA COSTA SANITARY DISTRICT
January 27, 2022 Special Board Meeting Minutes -Page 3
Ms. Young read a public comment received via electronic mail requesting the Board
rescind the mandatory vaccine policy.
BOARD ACTION: Received the update.
OTHER BOARD ACTION ITEMS
6. Consider approval of proposed Guiding Principles for Satellite Water Recycling
Facility Projects
President Williams provided the public with a background of the proposed Guiding
Principles. Mr. Bailey further explained that this item was brought to the Board in
December 2021, and the changes requested by Board have been incorporated into
the new proposed principles.
Ms. Young read a public comment received from Chief Operating Officer Bruce Pruitt
of the Diablo Country Club in support of the proposed Guiding Principles.
BOARD ACTION: Motion was made by Member Pilecki and seconded by
Member Lauritzen to approve the proposed Guiding Principles for Satellite
Water Recycling Facility projects as presented. Motion passed by unanimous
roll call vote.
7. Hold discussion in consideration of a two-year budget cycle process
Director of Administration and Finance Philip Leiber reviewed the presentation
included in the agenda materials.
President Williams stated that he is a proponent of a two-year budget for the
considerable amount of staff time that could be saved and the efficiency it creates.
He suggested bringing this item back in alignment with the District's Strategic Plan.
Mr. Bailey stated that he believes a two-year budget is a positive experience, once
transitioned; however, he recommended the Board support staff's recommendation
to continue with the current annual budget cycle. He noted that with switching to a
two-year budget the goal would be to save time, which may require the Board and
Committee involvement in the budget preparation to be moderated and provide staff
an allowance to be accountable in the preparation and review oversight.
Member Pilecki expressed his concern about instituting a two-year budget cycle with
the continued implementation of the Enterprise Resource Planning (ERP) and the
current uncertain times with inflation. He agreed that this plan should be aligned with
the Strategic Plan and rate setting schedule if moved forward.
Member Hockett expressed her opinion that the Board Members should not have
such detailed review and intimate knowledge of the budget and that the Board
should stop intruding on staff's time and expertise.
February 17, 2022 Regular Board Meeting Agenda Packet- Page 17 of 72
Page 5 of 7
CENTRAL CONTRA COSTA SANITARY DISTRICT
January 27, 2022 Special Board Meeting Minutes -Page 4
Member Lauritzen stated that she has some minor concerns about having a two-
year budget and opined the Board needs to make a plan and should receive training
on converting to a two-year budget and how to make best use of staff and Board
Members'time. Member Pilecki agreed and suggested that upper management
should be included in any training provided to the Board.
President Williams stated that the Board consensus was to continue with the staff
recommendation to maintain the current budget cycle structure and to revisit the
discussion at an appropriate time to be determined by staff.
BOARD ACTION: Held discussion.
REPORTS AND ANNOUNCEMENTS
8. General Manager— Reports
a. Receive information on Industrial Users of Central San's public sewer system
found to be in Significant Non-Compliance for 2021
Environmental Compliance Program Administrator Tim Potter reviewed the
memorandum included in the agenda material.
BOARD ACTION: Received the information.
b. Receive list of pending Board and Standing Committee future agenda items
BOARD ACTION: Received the list.
9. General Manager—Announcements
a. Announcements — January 27, 2022
Mr. Bailey announced that he and Director of Engineering and Technical
Services Jean Marc Petit will be attending the National Association of Clean
Water Agency (NACWA) conference starting Sunday, January 30 through
Thursday, February 3.
BOARD ACTION: Received the announcements.
10. Counsel for the District - No report.
11. Secretary of the District
Ms. Young announced the following upcoming Board and Committee meetings:
Administration — Tuesday, February 1 at 1:00 p.m. (virtual)
Regular Board Meeting— Thursday, February 3 at 2:30 p.m. (virtual)
BOARD ACTION: Received the announcements.
February 17, 2022 Regular Board Meeting Agenda Packet- Page 18 of 72
Page 6 of 7
CENTRAL CONTRA COSTA SANITARY DISTRICT
January 27, 2022 Special Board Meeting Minutes -Page 5
12. Board Members - Committee Minutes
a. January 18, 2022 - Administration Committee - Chair Pilecki and Member
Lauritzen
b. January 19, 2022 - Engineering & Operations Committee - Chair Lauritzen
and Member Hockett
BOARD ACTION: Received the Committee minutes.
13. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the stipend or for
which the District paid their expenses.
a. Member Hockett
• January 20, 2022 - East Bay Leadership Council (EBLC) Easy Bay
USA event (virtual)
Member Lauritzen - No report.
Member McGill
• January 20, 2022 - East Bay Leadership Council (EBLC) Easy Bay
USA event (virtual)
Member McGill also provided a written report covering his
announcements and other meetings.
Member Pilecki - No report.
President Williams - No report.
BOARD ACTION: Received the reports and announcements.
14. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
No requests.
EMERGENCY SITUATIONS
None.
REQUESTS FOR FUTURE AGENDA ITEMS
None.
February 17, 2022 Regular Board Meeting Agenda Packet- Page 19 of 72
Page 7 of 7
CENTRAL CONTRA COSTA SANITARY DISTRICT
January 27, 2022 Special Board Meeting Minutes-Page 6
ADJOURNMENT
The meeting was adjourned at 3:20 p.m.
David R. Williams
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Katie Young
Secretary of the District
Central Contra Costa Sanitary District
County of Contra Costa, State of California
February 17, 2022 Regular Board Meeting Agenda Packet- Page 20 of 72