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HomeMy WebLinkAboutEngineering & Operations MINUTES 01-19-22Page 2 of 5 LCENTRAL SAN REGULAR MEETING OF THE BOARD oFDIRECTORWILLIAMS DAVID R. WILLIAMS CENTRAL CONTRA COSTA Preen` SANITARY DISTRICT BARBARAD.H°CKETT President Pro Tem ENGINEERING & OPERATIONS MARIAHN.LAURITZEN COMMITTEE MLCHAEL R. MCGILL TAD J PILECKI MINUTES PHONE: (925) 228-9500 FAX.- (925) 372-0192 Wednesday, January 19, 2022 www.centralsan.org 11:00 a.m. (All attendees participated via videoconference) Committee: Chair Mariah Lauritzen Member Barbara Hockett Staff: Roger S. Bailey, General Manager Katie Young, Secretary of the District Steve McDonald, Director of Operations (joined during Item 4.c.) Jean -Marc Petit, Director of Engineering and Technical Services Danea Gemmell, Planning and Development Services Division Manager Edgar Lopez, Capital Projects Division Manager Nathan Hodges, Senior Engineer Craig Mizutani, Senior Engineer (joined during Item 4.a.) Amelia Berumen, Assistant to the Secretary of the District Notice This meeting was held virtually in accordance with the Brown Act provisions stipulated in Assembly Bill (AB) 361 and adopted by the Central San Board of Directors on January 13, 2022 via Resolution 2022-004. The agenda included instructions with options in which the public could participate in the meeting. 2. Call Meetina to Order Chair Lauritzen called the meeting to order at 11:00 a.m. January 27, 2022 Special Board Meeting Agenda Packet - Page 81 of 84 Page 3 of 5 Engineering & Operations Committee Minutes January 19, 2022 Page 2 3. Public Comments No public comments. 4. Items for Committee Recommendation to Board a. Review draft Position Paper to authorize the General Manager to execute a three-year professional engineering services agreement with Ewing Construction Services in an amount not to exceed $390,000 for as -needed bid specification and construction contract support of Capital Improvement Projects Mr. Lopez reviewed the details provided in the draft Position Paper and provided an overview of the various services that will be needed for the Capital Improvement Program. He noted the vast and successful experience Central San has with Ewing Construction Services. Member Hockett mentioned this was a good idea and the work that will be provided will allow staff to review potential contracts with uniform information and better clarity moving forward. COMMITTEE ACTION: Recommended Board approval. b. Review draft Position Paper to authorize the General Manager to execute professional engineering services agreements with McMillen Jacobs Associates and BSK Associates in an amount not to exceed $300,000 each, to provide on -call geotechnical engineering services for District projects in fiscal year 2022 through 2025 Mr. Lopez provided a summary of the needs of the four anticipated agreements for as -needed geotechnical engineering services, two which would require Board approval and two which would be within staffs authority. He highlighted a variety of issues that may periodically come about that would require such services (i.e., unforeseen landslides or creek -crossing issues) in addition to the challenges of replacing sewers in rough terrains in the Lafayette, Moraga, and Orinda service areas. The services would not be limited to collection system projects, but will also encompass treatment plant projects. COMMITTEE ACTION: Recommended Board approval. January 27, 2022 Special Board Meeting Agenda Packet - Page 82 of 84 Page 4 of 5 Engineering & Operations Committee Minutes January 19, 2022 Page 3 C. Review draft Position Paper to award a construction contract in the amounl of $348,874 to Bockmon & Woody Electric Co., Inc., the lowest and responsible bidder for the Fire Protection System, Phase 3, District Project 7373; include a bid alternate in the amount of $8,700 to remove an existing fire suppression system; find the project is exempt from the California Environmental Quality Act (CEQA); and authorize up to a 20-percent contingency Mr. Lopez provided an overview of the many fire protection systems at the treatment plant. Some systems have become unreliable and require replacement. He noted the laboratory system is already over twenty -years old and will be addressed with this project phase. Both contractors that bid the project have experience with Central San. He opined the past experience may be reflective in the pricing received — no issues were found with the bids. Additionally, Mr. Lopez discussed the overall budget of the project. Recently, approximately $200, 000 had been expensed to the project for items which could not wait and were within allowable authority. Overall, the project will be underbudget, therefore, a 20% contingency is recommended to address any unknowns during installation or to reconcile any fire district requirements that may be needed. COMMITTEE ACTION: Recommended Board approval. d. Review draft Position Paper to authorize the General Manager to execute a professional engineering services agreement with Cal Engineering & Geology, Inc. in an amount not to exceed $250,000 to provide geotechnical assistance for the Wet Weather Basin Improvements, District Project 100022 and other as -needed services Mr. Petit announced this item was to be pulled from today's discussion and will be brought forth at a future meeting. COMMITTEE ACTION: No action; item postponed to a future meeting. 5. Other Items a. Review Committee Charter as set forth in Board Policy No. BP 013 — Standing Committee Protocols, Guidelines and Charters COMMITTEE ACTION: Reviewed Charter. January 27, 2022 Special Board Meeting Agenda Packet - Page 83 of 84 Page 5 of 5 Engineering & Operations Committee Minutes January 19, 2022 Page 4 6. Announcements Mr. Petit announced that earlier this morning, a situation occurred during a startup of the second hearth furnace during the routine annual switch for preventative maintenance from one furnace to the other. The second furnace was immediately shutdown and an issue with the bearings was found. Staff is currently working on the situation, no other details were available at this time. 7. Suggestions for Future Agenda Items a. Receive list of upcoming agenda items and provide suggestions for any other future agenda items COMMITTEE ACTION: Received the list. 8. Future Scheduled Meetings Wednesday, February 16, 2022 at 11:00 a.m. Wednesday, March 16, 2022 at 11:00 a.m. Wednesday, April 6, 2022 at 11:00 a.m. 9. Adiournment — at 11:28 a.m. January 27, 2022 Special Board Meeting Agenda Packet - Page 84 of 84