HomeMy WebLinkAbout12.a. Committee Minutes-Administration 01-18-2022 Page 1 of 4
Item 12.a.
CENTRALSAN
jdf A- hom
CENTRAL CONTRA COSTA SANITARY DISTRICT
January 27, 2022
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
SUBJECT: JANUARY 18, 2022 -ADMINISTRATION COMMITTEE - CHAIR PILECKI AND
MEMBER LAURITZEN
Attached are minutes of the above Committee meeting.
ATTACHMENTS:
1. Minutes of 0 1-18-22 meeting
January 27, 2022 Special Board Meeting Agenda Packet- Page 76 of 84
Page 2 of 4
_-
4r16), CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9A553-4392
BOARD OF DIRECTORS:
REGULAR MEETING OF THE DAVID R. wILLIAMs
President
CENTRAL CONTRA COSTA BARBARA D.HOCKETT
SANITARY DISTRICT President Pro Tent
ADMINISTRATION COMMITTEE MARIAHN.LR.MCG
MICHAEL R.MCGILLLL
TAD J PILECKI
MINUTES
PHONE: (925)228-9500
FAX- (925)372-0192
Tuesday, January 18, 2022 www.centralsan.org=
1:00 P.M.
(All attendees participated via videoconference)
Committee:
Chair Tad Pilecki
Member Mariah Lauritzen
Staff.
Roger S. Bailey, General Manager
Katie Young, Secretary of the District
Jean Marc Petit, Director of Engineering and Technical Services
Philip Leiber, Director of Finance and Administration
Steve McDonald, Director of Operations (joined during Item 4.a.)
Teji O'Malley, Human Resources and Organizational Development Manager
Christina Gee, Management Analyst
Amelia Berumen, Assistant to the Secretary of the District
1. Public Notice Regarding COVID-19
This meeting was held virtually in accordance with the Brown Act provisions
stipulated in Assembly Bill (AB) 361 and adopted by the Central San Board of
Directors on January 13, 2022 via Resolution 2022-004. The agenda included
instructions with options in which the public could participate in the meeting.
2. Call Meeting to Order
Chair Pilecki called the meeting to order at 1.02 p.m.
3. Public Comments
None.
January 27, 2022 Special Board Meeting Agenda Packet- Page 77 of 84
Page 3 of 4
Administration Committee Minutes
January 18, 2022
Page 2
4. Items for Committee Recommendation to Board
a. Review draft Position Paper to adopt a resolution to formally authorize the
General Manager's Delegation of Authority in Board Policy No. BP 037
Ms. Berumen reviewed the draft Position Paper included in the agenda
materials. It was noted that there were no changes to the Board Policy
and in order to comply with the Health & Safety Code, the District must
adopt a Resolution to formally authorize the General Manager's Authority.
COMMITTEE ACTION: Recommended Board approval.
5. Other Items
a. Review Committee Charter as set forth in Board Policy No. BP 013 —
Standing Committee Protocols, Guidelines and Charters
Ms. Young advised the Committee that it is standard practice to review the
Charters at the first Committee meeting of the new year. In response to a
question posed by Member Lauritzen, Ms. Young advised that any
suggested changes would need to be brought to the Board for approval.
Chair Pilecki suggested under the Policy Section in the Administration
Committee Charter to strike the words "may be requested by the Board"
from the legislative matters bullet. Ms. Young stated the update would be
made and presented to the Board for approval at a future meeting.
COMMITTEE ACTION: Reviewed Charter and provided input to staff.
b. Receive update on Mentorship Program
Ms. Gee reviewed the presentation included with the agenda materials.
Mr. Bailey explained the process of selecting the applicants for the
program and stated that even once an employee has completed the
mentorship program, there might be an opportunity to complete another
cycle.
Chair Pilecki inquired about a training program for the mentors.
Ms. O'Malley replied that although there is no formal training, the mentors
do receive tips and tools, along with guidelines and ways to communicate
to the mentees. There is a need for more volunteers to be mentors, so
adding a training session would be beneficial to all.
Chair Pilecki expressed his complete support of this program.
COMMITTEE ACTION: Received the update.
January 27, 2022 Special Board Meeting Agenda Packet- Page 78 of 84
Page 4 of 4
Administration Committee Minutes
January 18, 2022
Page 3
C. Review timelines (Gantt charts) for activities related to upcoming labor
negotiations with Management Group, Management Support/Confidential
Group, and Public Employees Union, Local #1
Ms. O'Malley advised that the timelines have been pushed back a couple
weeks, but that staff is working on completing contracts and anticipate
bringing all contracts to the Board for final approval in February.
COMMITTEE ACTION: Reviewed the information.
6. Announcements
Mr. Bailey announced that he met with the General Manager of San
Francisco Public Utilities Commission (SFPUC) last week to discuss
recycled water and that he was interested in a water exchange concept
discussion with the District.
7. Suggestions for Future Agenda Items
a. Receive list of upcoming agenda items and provide suggestions for any
other future agenda items
Chair Pilecki requested Board Policy BP 007— Teleconferencing return to
Committee for review in the near future.
COMMITTEE ACTION: Received the list and provided input to staff.
8. Future Scheduled Meetings
Tuesday, February 1, 2022 at 1:00 p.m.
Tuesday, March 1, 2022 at 1:00 p.m.
Tuesday, April 5, 2022 at 1:00 p.m.
9. Adjournment — at 1:29 p.m.
January 27, 2022 Special Board Meeting Agenda Packet- Page 79 of 84