HomeMy WebLinkAbout08.b. Receive list of pending Board and Standing Committee future agenda items Page 1 of 5
Item 8.b.
CENTRALSAN
jdf A- hom
CENTRAL CONTRA COSTA SANITARY DISTRICT
January 27, 2022
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE LIST OF PENDING BOARD AND STANDING COMMITTEE
FUTURE AGENDA ITEMS
Attached for information only is a listing of the Board and Standing Committee future agenda items
currently being tracked by staff.
ATTACHMENTS:
1. Listing of Board and Committee future agenda items
January 27, 2022 Special Board Meeting Agenda Packet- Page 65 of 84
Page 2 of 5
CENTRAL SAN
Board and Committee Future Agenda Items — January 27, 2022
The following list is a snapshot of Board and Committee future meeting agenda items as of the date this
agenda was published. The projected dates are subject to change. The items listed are for informational
purposes only; they are not agendized for discussion at this meeting.
Item Description Origin Date of Projected
Origin Date
BOARD
1. PFAS Update: Receive update on Per- and REEP 11/15/21 Feb. 3
Polyfluoroalkyl Substances (PFAS) (Member McGill)
2. Energy Report: Summary of Central San's 2021 energy Feb. 17
usage, including Marin Clean Energy contracts
3. NPDES Annual Report: Receive the 2021 National Feb. 17
Pollutant Discharge Elimination System (NPDES)
Annual Report
4. SSO Annual Report: Receive the 2021 Collection E&O March 3
System Sanitary Sewer Overflow (SSO) Annual Report Feb. 2022
5. Administrative Overhead Percentage: Approve FINANCE March 3
updated administrative overhead percentage for FY Feb. 2022
2022-23
6. Board Compensation Annual Review: Conduct public ADMIN March 17
hearing for annual review of Board compensation and Mar. 2022
benefits
7. Board Financial Workshop: Conduct annual workshop Staff March 24
8. S2S Program: Receive update on status of Septic-to- Board 2/18/21 April 2022
Sewer (S2S) Financing Program
g. District Code Update: Conduct a public hearing to ADMIN May 2022
receive comment and consider proposed changes to the Apr. 2022
District Code by adoption of a codified Ordinance
10. Private Sewer Laterals: Discuss options for May 2022
development of a pilot financing program for the
replacement of private sewer laterals
11. Recycled Water Exchange Program: Receive update Board 6/17/21 June 2022
on project status, feasibility, etc. (Member Pilecki)
12. Accessory Dwelling Unit (ADU) Determination and BOARD 7/1/21 July 2022
Deed Restriction Usage: Revisit topic after one year's (Member Pilecki)
time from last discussion on July 1, 2021
13. Recreational Vehicle (RV) Receiving Station ADMIN 4/6/21 TBD
Operation Pilot Program: Gain concurrence on Committee
direction of station operation. (Pending construction)
14. Manhole Inspection Program: Provide an informational FINANCE 11/22/21 TBD
presentation of the program (Member Pilecki)
Page 1 of 4
January 27, 2022 Special Board Meeting Agenda Packet- Page 66 of 84
Page 3 of 5
Item Description Origin Date of Projected
Origin Date
15. ERP: Receive quarterly update on Enterprise Resource Staff March 1
Planning (ERP) system implementation
16. BP 007—Teleconferencing Policy: Revisit BOARD 2/4/21 March 1
teleconferencing policy (Member McGill)
17. FYs 2022-24 Strategic Plan: Present proposed new Staff March 1
plan for review and recommendation
18. District Code Updates: Review proposed changes to Staff April 5
District Code
19. County Hazard Mitigation Plan: Provide draft of ADMIN 2/13/18 TBD
Central San's annex for review before inclusion in 2023 Committee
update, as well as periodic briefings during the
development of future updates
20. AVADs: Discuss potential policy issue related to ADMIN 3/6/18 TBD
extending sewers in the Alhambra Valley Committee
21. OPDs: Facilitate discussion from a policy perspective ADMIN 8/20/19 TBD
regarding backflow devices in light of California Committee
Supreme Court ruling in City of Oroville v. Superior BOARD 2/20/20
Court; and discuss requirements, event responsibilities, FINANCE 8/24/21
etc., including any financial impact stemming from the Committee
Oroville case
22. AB 5/Gig Workers: Receive report on AB5 and its BOARD 9/19/19 TBD
potential impact on Central San job descriptions (Member Pilecki)
23. IT Security Policy: Consider adopting a policy on ADMIN 7/21/20 TBD
training related to IT security (Member McGill)
24. AP 040 — Electronic Signatures and Approvals: ADMIN 7/7/20 TBD
Receive report on administrative procedures and Committee
protocols in support of BP 040
25. FY 2020-21 Benchmark Study: Receive FY 2020-21 Staff TBD
Benchmark Study
ENGINEERING & OPERATIONS COMMITTEE
26. Quarterly Report: Receive quarterly Capital Projects Staff Feb. 16
Division Report
27. CIB Mid-Year Update: Mid-Year Status Report of Staff Feb. 16
Capital Improvement Budget (CIB)
28. Asset Management Program: Receive update on Staff Feb. 16
Asset Management Program
29. Condition Assessments: Report on equipment BOARD and 12/6/18 TBD
condition assessments E&O Committee 1/14/20
(Member Pilecki)
30. Emergency Situation-Lessons Learned: Receive BOARD 12/3/20 TBD
briefing on emergency requiring repairs to 30-inch (Member Williams)
diameter force main in Orinda
Page 2 of 4
January 27, 2022 Special Board Meeting Agenda Packet- Page 67 of 84
Page 4 of 5
Item Description Origin Date of Projected
Origin Date
31. In-House Survey vs. Seasonal Consultant Services E&O 7/13/21 TBD
Comparison: Provide an in-house staff vs. consultant Committee
cost comparison, including peer-to-peer, to consider (Member Lauritzen)
whether future as-needed surveying services are the
cost-effective manner moving forward
32. Membrane Pilot Project Update: Receive update on Staff (via Prot 8/10/21 TBD
pilot project and draft/finalized findings; and receive tour Change order)
and white paper of Membrane Filtration Pilot Project
REEP 12/16/19
Committee (re: and 5/3/21
Tour/White Paper)
33. Risk Management Annual Report: Receive FY 2020- Feb. 22
21 Risk Management Annual Report
34. OPEB Trust Quarterly Report: Review and discuss Feb. 22
HighMark Capital Management GASB 45 Other Post-
Employment Benefits (OPEB) Trust Quarterly Report
(Fourth Quarter 2021)
35. BPO and Annual Contracts Review: Annual review March 22
contracts and blanket purchase orders (BPOs) older
than five years with an annual spend greater than
$25,000
36. S2S Program: Receive update on status of Septic-to- March 22
Sewer (S2S) Financing Program
37. COVID-19 Costs Update: Provide update of actual FINANCE 10/26/21 TBD
reimbursements received Committee
38. Warehouse Cycle Count Activity Update: Provide an FINANCE 6/22/21 TBD
update report of inventory reconciliations as applicable. Committee
(Member McGill)
' • Elm= •
39. Shell Pipeline Update: Receive update Feb. 23
40. Permit/Plan Review Quarterly Report: Receive Feb. 23
quarterly Development Services Production Report
41. Regulatory Compliance: Annual update on Regulatory Mach 23
Compliance
42. PFAS Quarterly Update: Receive quarterly update on Staff March 23
Per- and Polyfluoroalkyl Substances (PFAS)
43. Future Projects in Process: Review various projects Staff and Aug-Nov TBD
under consideration (mobile shower/restroom unit, and REEP 2019
homeless encampments) with a view toward Committee
rioritization and alignment with Central San's Mission
44. Solutions for Solid Waste Recycling: Continue to BOARD 3/7/19 and TBD
pursue further options for utilizing solid waste streams to 1/16/20
produce energy and potentially a P3 partnership
Page 3 of 4
January 27, 2022 Special Board Meeting Agenda Packet- Page 68 of 84
Page 5 of 5
Item Description Origin Date of Projected
Origin Date
45. Treatment Plant Climate Resiliency: Report on the REEP 11/18/19 TBD
treatment plant climate resiliency protection plan Committee
46. State Board Vulnerability Assessment: Review REEP 11/2/20 TBD
assessment survey and discuss responses and future Committee
plans
47. Regulatory Permits: Receive updated report of all BOARD 2/23/21 TBD
District regulatory permits, including information as to (Member McGill at
outside consulting costs, if any, associated with assuring FINANCE
that Central San is in full compliance with its permits Committee)
48. Advertising Use of Recycled Water: Receive an REEP 4/12/21 TBD
update on efforts that encourage customers to take Committee
advantage of recycled water (Member McGill)
49. Federal Funding Opportunities: Receive an update REEP 5/3/21 TBD
on the status of federal funding for recycled water Committee
infrastructure (Member McGill)
50. Basin Improvements Update & Facilities Tour: REEP 5/3/21 TBD
Receive an update on basin improvements and tour of Committee
the improved facilities (Members McGill
and Hockett)
51. Carbon -Neutral/-Zero Viability: Receive update on the BOARD 11/18/21 TBD
viability for the District to be carbon-neutral/-zero (Member
Lauritzen)
Page 4 of 4
January 27, 2022 Special Board Meeting Agenda Packet- Page 69 of 84