HomeMy WebLinkAbout04. Award a construction contract to Bockman & Woody Electric Co, Inc. for the Fire Protection System, Phase 3, DP 7373 Page 1 of 7
Item 4.
CENTRAL SAN BOARD OF DIRECTORS
POSITION PAPER
MEETING DATE: JANUARY27, 2022
SUBJECT: AWARD A CONSTRUCTION CONTRACT IN THE AMOUNT OF $348,874 TO
BOCKMON & WOODY ELECTRIC CO., INC., THE LOWEST RESPONSIVE
AND RESPONSIBLE BIDDER FOR THE FIRE PROTECTION SYSTEM,
PHASE 3, DISTRICT PROJECT 7373; INCLUDE ANALTERNATIVE BID
ITEM IN THE AMOUNT OF $8,700 TO REMOVE AN EXISTING FIRE
SUPPRESSION SYSTEM; FIND THATTHE PROJECT IS EXEMPT FROM
THE CALI FORNIA ENVI RONMENTAL QUALITYACT (CEQA); AND
AUTHORIZE UP TO A 20-PERCENT CONTINGENCY
SUBMITTED BY: INITIATING DEPARTMENT:
MARK WENSLAWSKI, ASSOCIATE ENGINEERING AND TECHNICAL SERVICES-
ENGINEER CAPITAL PROJECTS
REVIEWED BY: NATHAN HODGES, SENIOR ENGINEER
EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER
JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL
SERVICES
Roger S. Bailey
General Manager
ISSUE
On December 21, 2021, two bids were received and opened for the construction of the Fire Protection
System, Phase 3, District Project 7373 (Project). The Board of Directors (Board) must award the contract
or reject bids within 50 days of the bid opening. Board authorization is also required for the General
Manager to execute Contract Documents subject to submittal requirements and include up to a 20-percent
contingency.
January 27, 2022 Special Board Meeting Agenda Packet- Page 34 of 84
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BACKGROUND
Existing fire protection systems at the treatment plant (plant) have been installed over a 45-year period and
replaced or upgraded on a project-to-project basis. The older systems are becoming unreliable, difficult to
maintain, or find spare parts and compatible equipment. The original, circa 1970s plant fire alarm system
(main system)was designed to monitor pull stations and sprinklers in the Plant Operations Building (POB),
plant, and monitor other building fire systems. In addition, this system is the primary notification to the
control room operators and occupied buildings in the event of a fire. Due to the age, maintenance difficulty,
and criticality of the system, staff hired DTN Engineers, Inc. (DTN) in 2016 to evaluate the main system.
Staff recommended a comprehensive evaluation of all critical areas in the plant, and with the help of DTN,
determined fire improvements for life safety of occupied (public and staff) areas.As a result, the scope for
future fire protection system projects and phases was developed.
Phase 1, completed in 2013, replaced the outdated Headquarters Office Building (HOB)fire system and
corrected limited plant deficiencies. Phase 2, completed in 2018, replaced the POB and Standby Power
fire alarm panels, upgraded detectors and annunciators in the POB office areas, and added a gas
detection system in the Solids Conditioning Building (SCB) and a foam trailer at the existing plant outdoor
fuel tanks. Phase 3 will replace fire alarm panels and components in the Environmental Laboratory and
HOB that have become problematic and are no longer supported by the manufacturer, and link the fire
panels to the main POB fire panel via fiber cabling. The new fire panels will also be connected to the plant
Supervisory Control and Data Acquisition system to provide redundant notification to plant operators of fire
alarms.A map of the Project area is shown in Attachment 1.
Central San staff and DTN prepared the plans and specifications for the Project. The Engineer's estimate
for construction was $450,000. This Project was advertised on November 29 and December 3, 2021.
Two sealed bids for$348,874 and $447,000 were received and publicly opened on December 21, 2021.
The Capital Projects Division conducted a technical and commercial review of the bids and determined
that Bockmon & Woody Electric Co., Inc. is the lowest responsive and responsible bidder with a total bid
amount of$348,874.A summary of bids received is shown in Attachment 2.
An Alternate Bid Schedule was included in the bid forms for the removal of an existing fire suppression
system in the HOB 1 Development Records Room. With the conversion to electronic copies of important
documents and Central San's investment in information technology and backup data storage, staff is
recommending to remove the existing fire suppression system instead of spending up to $54,000 for
replacement.Alternate Bid prices to remove this system were $8,700 and $15,000. Staff recommends
including the removal of the existing fire suppression system for a cost of$8,700, which will increase
the total construction contract to $357,574.
Staff recommends retaining DTN to provide support services during the construction phase, which
includes reviewing shop drawings and submittals, responding to design questions, evaluating change order
requests, performing site visits to verify compliance with the design, electrical inspection, coordination with
Contra Costa Fire Protection District (Fire District), and other related activities. Central San's current
agreement with DTN has a cost ceiling of$133,000 and the services needed for construction of Phase
3 will increase the cost ceiling within the General Managers delegated authority($200,000)for
professional engineering services. Therefore, no Board action is required for the DTN agreement.
CEQA
Staff has concluded that this Project is exempt from the California Environmental Quality Act (CEQA)
under District CEQA Guidelines Section 15301, since it involves minor alterations to existing public
facilities involving no expansion of use, and CEQA Guidelines Section 15302, since it involves
replacement of existing public facilities at the same location and with the same purpose.Approval of this
Project will establish the Board's independent finding that this Project is exempt from CEQA.
January 27, 2022 Special Board Meeting Agenda Packet- Page 35 of 84
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ALTERNATIVES/CONSIDERATIONS
Reject all bids, which is not recommended. Not performing the Project will result in continued high
maintenance and repairs that have proven to be unreliable or short term. Having unreliable and faulty fire
systems increases the fire risk for Central San personnel and property.
FINANCIAL IMPACTS
The total estimated project cost is $1,023,000, which includes planning, predesign, detailed design, bid,
construction contract, contingency, construction management, and other related project costs as shown in
Attachment 3. The Fire Protection System, Phase 3, District Project 7373, is included in the Fiscal Year
2021-22 Capital Improvement Budget on page 247 with a total estimated project budget of$1,100,000.
Staff recommends a 20-percent contingency for this Project since additional improvements may be
required by the authority having jurisdiction, Fire District, to comply with the latest fire standards.Although
staff has been coordinating the work with the Fire District, there are still unknowns with the older existing
systems and renovation is likely to extend beyond the original scope.
This Project has funded approximately$149,000 for fire improvements in the POB in the past and
includes replacement of the SCB freight elevator fire panel that will be completed under a separate urgent
Uniform Public Construction Cost Accounting Act(UPCCAA) contract estimated at$70,000. The existing
elevator fire panel is no longer supported by the manufacturer, and the existing detectors are failing,
causing numerous shutdowns of the elevator. This replacement is being accelerated as part of a
UPCCAA project to ensure the continued function of the freight elevator.
COMMITTEE RECOMMENDATION
The Engineering and Operations Committee reviewed this subject at the meeting on January 19,
2022 and recommended approval.
RECOMMENDED BOARD ACTION
Staff recommends the following Board actions:
1. Find that the Project is exempt from CEQA;
2. Award a construction contract in the amount of$348,874 for the construction of the Fire Protection
Systems, Phase 3, District Project 7373, to Bockmon & Woody Electric Co., Inc., the lowest
responsive and responsible bidder;
3. 1 nclude an alternative bid item in the amount of$8,700 to remove an existing fire suppression
system; and
4. Authorize the General Manager to execute the Contract Documents subject to submittal
requirements and include up to 20-percent contingency.
January 27, 2022 Special Board Meeting Agenda Packet- Page 36 of 84
Page 4 of 7
Strategic Plan Tie-In
GOAL TWO:Environmental Stewardship
Strategy 1—Achieve 100%compliance in all regulations
GOAL FOUR: Workforce Development
Strategy 4—Meet or exceed industry safety standards
GOAL FIVE:Infrastructure Reliability
Strategy 2—Execute long-term capital renewal and replacement program, Strategy 3—Protect personnel and assets
from threats and emergencies
GOAL SEVEN:Agility and Adaptability
Strategy 1—Maintain a safe working environment for employees and the public during the COVID-19 pandemic
ATTACHMENTS:
1. Project Location Map
2. Summary of Bids
3. Post Bid/P reconstruction Estimate
January 27, 2022 Special Board Meeting Agenda Packet- Page 37 of 84
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District Project 7373
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Martinez, California
Page 6 of 7
ATTACHMENT 2
FIRE PROTECTION SYSTEM, PHASE 3
DISTRICT PROJECT 7373
SUMMARY OF BIDS
PROJECT NO.: 7373 NO. OF ADDENDA: 0 DATE/TIME: DECEMBER 21, 2021/12:00 PM
PROJECT NAME: FIRE PROTECTION SYSTEM, PHASE 3
PROJECT MANAGER: MARK WENSLAWSKI
PROJECT LOCATION: 5019 IMHOFF PLACE, MARTINEZ CA
ENGINEER'S ESTIMATE: $450,000
NO. BIDDER BID PRICE
1 Bockmon & Woody Electric Co., Inc. $348,874
2 Blocka Construction, Inc. $447,000
BIDS OPENED BY: /s/Amelia Berumen
DATE: December 21, 2021 at 12:00 PM
January 27, 2022 Special Board Meeting Agenda Packet- Page 39 of 84
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ATTACHMENT 3
FIRE PROTECTION SYSTEM, PHASE 3
DISTRICT PROJECT 7373
POST-BID/PRECONSTRUCTION ESTIMATE
No. Item Description Amounts % of Construction
Cost
1 CONSTRUCTION
a.Construction Contract $348,874
b.Additive Item for Fire Suppression Demolition $8,700
c.Contingency at 20% $71,426
d. Permits $10,000
e. Prior Project Construction Expenditures $149,000
f. Urgent UPCCAA costs for Freight Elevator Fire Panel $70,000
SUBTOTAL-CONSTRUCTION COST $658,000 100%
2 CONSTRUCTION MANAGEMENT
a. District Forces
-Construction Management $70,000
-Operations Support $10,000
b.Consultants
-DTN Support Services $55,000
-Inspection $30,000
SUBTOTAL-CONSTRUCTION MANAGEMENT $165,000 25%
3 PREBID EXPENDITURES
a.Staff Engineering and Operations $75,000
b.Consultant Fees $125,000
SUBTOTAL-PREBID EXPENDITURES $200,000 30%
4 TOTAL ESTIMATED PROJECT COST $1,023,000
January 27, 2022 Special Board Meeting Agenda Packet- Page 40 of 84