The URL can be used to link to this page

Home My WebLink About04.c. Review draft Position Paper to Award a construction contract in the amount of $348,874 to Bockmon & Woody Electric Co., Inc., the lowest and responsible bidder for the Fire Protection System, Phase 3, District Projecet 7373; include a bid alternatePage 1 of 7 Item 4.c. CD BOARD OF •' CENTRAL CONTRA COSTA SANITARY DISTRICT POSITION PAPER DRAFT i MEETINGDATE: JANUARY19,2022 SUBJECT: REVIEW DRAFT POSITION PAPER TO AWARD A CONSTRUCTION CONTRACT IN THE AMOUNT OF $348,874 TO BOCKMON & WOODY ELECTRIC CO., INC., THE LOWESTAND RESPONSIBLE BIDDER FOR THE FIRE PROTECTION SYSTEM, PHASE 3, DISTRICT PROJECT 7373; INCLUDE A BID ALTERNATE IN THE AMOUNT OF $8,700 TO REMOVE AN EXISTING FIRE SUPPRESSION SYSTEM; FIND THATTHE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITYACT (CEQA); AND AUTHORIZE UP TO A 20-PERCENT CONTINGENCY SUBMITTED BY: INITIATING DEPARTMENT: MARK WENSLAWSKI, ASSOCIATE ENGINEERING AND TECHNICAL SERVICES - ENGINEER CAPITAL PROJECTS REVIEWED BY: NATHAN HODGES, SENIOR ENGINEER EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL SERVICES ISSUE On December 21, 2021, two bids were received and opened for the construction of the Fire Protection System, Phase 3, District Project 7373 (Project). The Board of Directors (Board) must award the contract or reject bids within 50 days of the bid opening. Board authorization is also required for the General Manager to execute Contract Documents subject to submittal requirements and include up to a 20-percent contingency. BACKGROUND Existing fire protection systems at the treatment plant (plant) have been installed over a 45-year period and replaced or upgraded on a project -to -project basis. The older systems are becoming unreliable, difficult to maintain, or find spare parts and compatible equipment. The original, circa 1970s plant fire alarm system (main system) was designed to monitor pull stations and sprinklers in the Plant Operations Building (POB), plant, and monitor other building fire systems. I n addition, this system is the primary notification to the control room operators and occupied buildings in the event of a fire. Due to the age, maintenance difficulty, and criticality of the system, staff hired DTN Engineers, I nc. (DTN) in 2016 to evaluate the main system. January 19, 2022 EOPS Regular Committee Meeting Agenda Packet - Page 10 of 28 Page 2 of 7 Staff recommended a comprehensive evaluation of all critical areas in the plant and with the help of DTN determined fire improvements for life safety of occupied (public and staff) areas. As a result, the scope for future fire protection system projects and phases was developed. Phase 1, completed in 2013, replaced the outdated Headquarters Office Building (HOB) fire system and corrected limited plant deficiencies. Phase 2, completed in 2018, replaced the POB and Standby Power fire alarm panels, upgraded detectors and annunciators in the POB office areas, and added a gas detection system in the Solids Conditioning Building (SCB) and a foam trailer at the existing plant outdoor fuel tanks. Phase 3 will replace fire alarm panels and components in the Environmental Laboratory and HOB that have become problematic and are no longer supported by the manufacturer, and link the fire panels to the main POB fire panel via fiber cabling. The new fire panels will also be connected to the plant Supervisory Control and Data Acquisition system to provide redundant notification to plant operators of fire alarms. A map of the Project area is shown in Attachment 1. Central San staff and DTN prepared the plans and specifications for the Project. The Engineer's estimate for construction was $450,000. This Project was advertised on November 29 and December 3, 2021. Two sealed bids for $348,874 and $447,000 were received and publicly opened on December 21, 2021. The Capital Projects Division conducted a technical and commercial review of the bids and determined that Bockmon & Woody Electric Co., Inc. is the lowest responsive and responsible bidder with a total bid amount of $348,874. A summary of bids received is shown in Attachment 2. An Alternate Bid Schedule was included in the bid forms for the removal of an existing fire suppression system in the HOB 1 Development Records Room. With the conversion to electronic copies of important documents and Central San's investment in information technology and backup data storage, staff is recommending to remove the existing fire suppression system instead of spending up to $54,000 for replacement. Alternate Bid prices to remove this system were $8,700 and $15,000. Staff recommends including the removal of the existing fire suppression system for a cost of $8,700, which will increase the total construction contract to $357,574. Staff recommends retaining DTN to provide support services during the construction phase, which includes reviewing shop drawings and submittals, responding to design questions, evaluating change order requests, performing site visits to verify compliance with the design, electrical inspection, coordination with Contra Costa Fire Protection District (Fire District), and other related activities. Central San's current agreement with DTN has a cost ceiling of $133,000 and the services needed for construction of Phase 3 will increase the cost ceiling within the General Managers delegated authority ($200,000) for professional engineering services. Therefore, no Board action is required for the DTN agreement. CEQA Staff has concluded that this Project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15301, since it involves minor alterations to existing public facilities involving no expansion of use, and CEQA Guidelines Section 15302, since it involves replacement of existing public facilities at the same location and with the same purpose. Approval of this Project will establish the Board's independent finding that this Project is exempt from CEQA. ALTERNATIVES/CONSIDERATIONS Reject all bids, which is not recommended. Not performing the Project will result in continued high maintenance and repairs that have proven to be unreliable or short term. Having unreliable and faulty fire systems increases the fire risk for Central San personnel and property. January 19, 2022 EOPS Regular Committee Meeting Agenda Packet - Page 11 of 28 Page 3 of 7 FINANCIAL IMPACTS The total estimated project cost is $1,023,000, which includes planning, predesign, detailed design, bid, construction contract, contingency, construction management, and other related project costs as shown in Attachment 3. The Fire Protection System, Phase 3, District Project 7373 is included in the Fiscal Year 2021-22 Capital Improvement Budget on page 247 with a total estimated project budget of $1,100,000. Staff recommends a 20-percent contingency for this Project since additional improvements may be required by the authority having jurisdiction, Fire District, to comply with the latest fire standards. Although staff has been coordinating the work with the Fire District, there are still unknowns with the older existing systems and renovation is likely to extend beyond the original scope. This Project has funded approximately $149,000 for fire improvements in the POB in the past and includes replacement of the SCB freight elevator fire panel that will be completed under a separate urgent Uniform Public Construction Cost Accounting Act (UPCCAA) contract estimated at $70,000. The existing elevator fire panel is no longer supported by the manufacturer, and the existing detectors are failing, causing numerous shutdowns of the elevator. This replacement is being accelerated as part of a UPCCAA project to ensure the continued function of the freight elevator. COMMITTEE RECOMMENDATION The Engineering and Operations Committee reviewed this subject at the meeting on January 19, 2022 and recommended RECOMMENDED BOARD ACTION Staff recommends the following Board actions: 1. Find that the Project is exempt from CEQA; 2. Award a construction contract in the amount of $348,874 for the construction of the Fire Protection Systems, Phase 3, District Project 7373, to Bockmon & Woody Electric Co., Inc., the lowest responsible and responsive bidder; 3. 1 nclude an alternate bid item in the amount of $8,700 to remove an existing fire suppression system; and 4. Authorize the General Manager to execute the Contract Documents subject to submittal requirements and include up to 20-percent contingency. Strategic Plan Tie -In GOAL TWO: Environmental Stewardship Strategy 1—Achieve 100% compliance in all regulations GOAL FOUR: Workforce Development Strategy 4 — Meet or exceed industry safety standards GOAL FIVE: Infrastructure Reliability Strategy 1— Manage assets optimally to prolong their useful life, Strategy 2 — Execute long-term capital renewal and replacement program, Strategy 3 — Protect personnel and assets from threats and emergencies January 19, 2022 EOPS Regular Committee Meeting Agenda Packet - Page 12 of 28 Page 4 of 7 GOAL SEVEN: Agility andAdaptability Strategy 1— Maintain a safe working environment for employees and the public during the COVID-19 pandemic ATTACHMENTS: 1. Project Location Map 2. Summary of Bids 3. Post B id/P reconstruction Estimate January 19, 2022 EOPS Regular Committee Meeting Agenda Packet - Page 13 of 28 Page 5 of 7 \u N 0 150 300 iiia FEET LABORATORY L2 LEGEND PROJECT SITES STANDBY POWER O BUILDING SOON evs O e HHWC o 0� T n o1=rehoucle m N HOB P Annex Q 0 Ofi O NT ERA ION O Sea` KS DIVISION o aQ �� HEADQUARTERS oa OFFICE BUILDING �I i Central Contra Costa Attachment Y Sanitary District FIRE PROTECTION SYSTEM - PHASE 3 o ' District Project 7373 1 Martinez, California Page 6 of 7 ATTACHMENT 2 FIRE PROTECTION SYSTEM, PHASE 3 DISTRICT PROJECT 7373 SUMMARY OF BIDS PROJECT NO.: 7373 NO. OF ADDENDA: 0 DATE/TIME: DECEMBER 21, 2021/12:00 PM PROJECT NAME: FIRE PROTECTION SYSTEM. PHASE 3 PROJECT MANAGER: MARK WENSLAWSKI PROJECT LOCATION: 5019 IMHOFF PLACE, MARTINEZ CA ENGINEER'S ESTIMATE: $450,000 NO. BIDDER BID PRICE 1 Bockmon & Woody Electric Co., Inc. $348,874 2 Blocka Construction, Inc. $447,000 BIDS OPENED BY: /s/Amelia Berumen DATE: December 21, 2021 at 12:00 PM January 19, 2022 EOPS Regular Committee Meeting Agenda Packet - Page 15 of 28 Page 7 of 7 ATTACHMENT 3 FIRE PROTECTION SYSTEM, PHASE 3 DISTRICT PROJECT 7373 POST-BID/PRECONSTRUCTION ESTIMATE No. Item Description Amounts % of Construction Cost 1 CONSTRUCTION a. Construction Contract $348,874 b. Additive Item for Fire Suppression Demolition $8,700 c. Contingency at 20% $71,426 d. Permits $10,000 e. Prior Project Construction Expenditures $149,000 f. Urgent UPCCAA costs for Freight Elevator Fire Panel $70,000 SUBTOTAL - CONSTRUCTION COST $658,000 100% 2 CONSTRUCTION MANAGEMENT a. District Forces - Construction Management $70,000 - Operations Support $10,000 b. Consultants - DTN Support Services $55,000 - Inspection $30,000 SUBTOTAL - CONSTRUCTION MANAGEMENT $165,000 25% 3 PREBID EXPENDITURES a. Staff Engineering and Operations $75,000 b. Consultant Fees $125,000 SUBTOTAL - PREBID EXPENDITURES $200,000 30% 4 TOTAL ESTIMATED PROJECT COST $1,023,000 January 19, 2022 EOPS Regular Committee Meeting Agenda Packet - Page 16 of 28