Loading...
HomeMy WebLinkAboutAdministration MINUTES 12-14-21Page 2 of 6 LCENTRAL SAN BOARD OF DIRECTORS SPECIAL MEETING OF THE TADJ.PILECK' President CENTRAL CONTRA COSTA DAVIDR. WILLIAMS SANITARY DISTRICT President Pro Tem ADMINISTRATION COMMITTEE MARIAH ° URITZEN MICHAEL R. MCGILL MINUTES PHONE: (925) 228-9500 FAX- (925) 372-0192 Tuesday, December 14, 2021 www.centralsan.org 9:00 a.m. 3rd Floor Executive Conference Room 5019 Imhoff Place Martinez, California C',ommittaa Acting Chair Tad Pilecki Chair Barbara Hockett (Alternate for Chair D. Williams) Guests: Robert Golden, Business Manager for the Water Design Build Council Richard D. Pio Roda, Meyers Nave Staff. Roger S. Bailey, General Manager Kent Alm, District Counsel Katie Young, Secretary of the District Philip Leiber, Director of Finance and Administration Steve McDonald, Director of Operations Jean- Marc Petit, Director of Engineering and Technical Services Danea Gemmell, Planning and Development Services Division Manager Emily Barnett, Communications and Government Relations Manager (left after Item 5.a.) Teji O'Malley, Human Resources and Organizational Development Manager Christina Gee, Management Analyst 1. Public Notice Regarding COVID-19 This meeting was held virtually in accordance with the Brown Act provisions stipulated in Assembly Bill (AB) 361 and adopted by the Central San Board of Directors on November 18, 2021 via Resolution 2021-080, effective for December 2021. The agenda included instructions for options in which the public could participate in the meeting. January 13, 2022 Special Board Meeting Agenda Packet - Page 226 of 260 Page 3 of 6 Special Administration Committee Minutes December 14, 2021 Page 2 2. Call Meeting to Order Acting Chair Pilecki called the meeting to order at 9:00 a.m. 3. Public Comments None. 4. Items for Committee Recommendation to Board a. Review draft Position Paper to adopt proposed revisions to amend and retitle Board Policy BP No. 035 — Purchasing, and retire Board Policy No. BP 036 — Informal Bidding This item was heard after Item 5.a. Mr. Leiber reviewed the draft Position Paper included in the agenda materials. It was noted that during a recent biennial review of BP 035 and BP 036, Member Pilecki suggested combining the policies to streamline the procedures. There were no substantive changes with the consolidated policy. COMMITTEE ACTION: Recommended Board approval. b. Review draft Position Paper to authorize the execution of a one-year extension to the existing contract for legal services with Meyers Nave, effective January 1, 2022 through December 31, 2022 Ms. O'Malley reviewed the draft Position Paper included in the agenda materials. Staff requests an extension to an existing contract with Meyers - Nave for one additional year of legal services. She noted a discrepancy in the rate sheet and advised that the retainer hours are 16 hours not 26 as mentioned in the packet. Mr. Alm stated that it was his suggestion to reduce the retainer hours to 16 hours as he has been working more hours during the pandemic and the legal service hours were not being utilized. If the hours exceed 16, the District will be charged on an hourly basis. Mr. Pio Roda expressed his appreciation for the relationship between Meyers Nave and the District and looks forward to being the District's main point of contact. COMMITTEE ACTION: Recommended Board approval. January 13, 2022 Special Board Meeting Agenda Packet - Page 227 of 260 Page 4 of 6 Special Administration Committee Minutes December 14, 2021 Page 3 5. Other Items a. Receive update of request from the Water Design -Build Council for Central San to sponsor 2022 legislation to provide agencies that store, treat, or convey water broad legislative authority to use collaborative delivery methods This item was heard as the first item of business after Item 3. Mr. Petit provided background on the Water Design -Build Council request for Central San's support of their proposed sponsored legislation in 2022 to provide agencies that store, treat, or convey water broad legislative authority to use collaborative delivery methods. Mr. Golden provided the Committee with a detailed description of what is expected of the District in order to create the piece of legislation. Currently they are working on gaining support financially and endorsements to support the legislation. Mr. Bailey recommended the Committee support the efforts discussed to get legislation in place so that the District can use the tools to its advantage. There was a discussion about the financial support. Acting Chair Pilecki asked if there was any opposition on the legislation from the trade groups. Mr. Alm stated that there was not a strong opposition but specific provisions regarding prevailing wage that would still apply may cause minimal opposition. Member Hockett stated that she would appreciate to see the legislation once fully written, but is in support of the effort. Acting Chair Pilecki inquired about the District's policy with respect to financially support an effort like this. Mr. Alm stated that the Board has not adopted a policy on this matter, but the District could support the legislation. COMMITTEE ACTION: Received update and provided input to staff. b. Hold discussion on Board Policy BP 007 — Teleconferencing Acting Chair Pilecki stated that he had some concerns regarding this policy including a reference to Administrative Procedure (AP) 007, which is out of date, that more descriptive language should be included if a Board Member were unable to attend a meeting in person but would like to attend virtually, and opined the title "Teleconferencing" is outdated and January 13, 2022 Special Board Meeting Agenda Packet - Page 228 of 260 Page 5 of 6 Special Administration Committee Minutes December 14, 2021 Page 4 needs to encompass virtual meetings. Another item of note, in years past it was under the assumption that should a Board Member wish to attend via teleconference, they would need to get prior approval from the Board President. There is no mention of this in the current policy. Member Hockett expressed her desire to meet in person and that the policy should list specific criteria when teleconferencing is appropriate. Acting Chair Pilecki request District Counsel review the legislation to identify if Central San is unique to any of the guidelines. Mr. Bailey requested staff remain consistent with the government code in regard to using the term "teleconference," Chair Pilecki stated that Assembly Bill (AB) 361 will sunset in 2024. Mr. Alm agreed but stated that should the County Health Officer no longer declare the health and safety findings; the Board would have to make distinct findings that having in -person meeting would be an endangerment to the Board Members and staff. COMMITTEE ACTION: Held discussion and provided input to staff. C. Review timelines (Gantt charts) for activities related to upcoming labor negotiations with the Management Group, Management Support/Confidential Group, and Public Employees Union, Local #1 Ms. O'Malley advised that negotiations have been completed with all three bargaining units and staff is working on cleaning up and reviewing the memorandums which will be brought back to the Board for adoption in the near future. Both Committee Members expressed their gratitude and appreciation to the bargaining units and staff members who made negotiations a smooth process. COMMITTEE ACTION: Received the information and provided input to staff. 6. Announcements Ms. O'Malley announced that the District has partnered with the Contra Costa County Health Services to provide an onsite booster clinic for employees and relatives. She noted that there were over 50 participants registered. January 13, 2022 Special Board Meeting Agenda Packet - Page 229 of 260 Page 6 of 6 Special Administration Committee Minutes December 14, 2021 Page 5 7. Suggestions for Future Agenda Items a. Receive list of upcoming agenda items and provide suggestions for any other future agenda items Acting Chair Pilecki requested the Committee look at creating a formal policy on political support. COMMITTEE ACTION: Received the list and provided input to staff. 8. Future Scheduled Meetings a. Meeting dates for 2022 to be determined 9. Adjournment — at 9:46 a.m. January 13, 2022 Special Board Meeting Agenda Packet - Page 230 of 260