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HomeMy WebLinkAbout02.b. Approve minutes of meeting held 12-02-2021 Page 1 of 10 Item 2.b. CENTRALSAN jdf A- hom CENTRAL CONTRA COSTA SANITARY DISTRICT December 16, 2021 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: DECEMBER 2, 2021 REGULAR BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. ATTACHMENTS: 1. Draft Minutes of 12-02-21 meeting December 16, 2021 Regular Board Meeting Agenda Packet- Page 11 of 216 Page 2 of 10 = OCENTRALSAN CONTRACENTRAL •STA SANITARY DISTRICT 5019 IMHOFF MINUTES* BOARD OF DIRECTORS: TAD J PILECKI President REGULAR BOARD MEETING DAVID R. WILLIAMS Multi-Purpose Room President Pro Tena Thursday, December 2, 2021 BARBARA D.HOCKETT 2:30 p.m. MMICHAEL R.MCGILL DRAFT Open Session — Multi-Purpose Room (Video recorded) NOTICE This meeting was held in the specified meeting room with a virtual participation option pursuant to Central San Resolution 2021-080. The resolution reestablished findings with the Governor's Emergency Declaration and County Health Services recommendations related to the ongoing COVID-19 pandemic, and the provisions provided under Assembly Bill 361. Board Members participated in-person or via videoconference. The agenda provided options in which members of the public could participate in the meeting. ROLL CALL A regular meeting of the Board of Directors was called to order by President Pilecki at 2:30 p.m. Secretary of the District Katie Young called roll: PRESENT.• Members: Hockett, Lauritzen, McGill, Williams, Pilecki ABSENT. Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. December 16, 2021 Regular Board Meeting Agenda Packet- Page 12 of 216 Page 3 of 10 CENTRAL CONTRA COSTA SANITARY DISTRICT December 2, 2021 Board Meeting Minutes- Page 2 REQUESTS TO CONSIDER MATTERS OUT OF ORDER President Pilecki announced that Item 8 and Item 20 would be held after the Consent Calendar. CONSENT CALENDAR 1. Approve the following: a. November 18, 2021 Board meeting minutes 2. Approve expenditures incurred October 15, 2021 through November 10, 2021 3. Receive Quarterly Financial Review for quarter ended September 30, 2021 4. Receive the Financial Overview through the month of October 2021 5. Authorize the General Manager to purchase natural gas through an existing service agreement with Shell Energy North America, LP, for the period of January 1, 2022 through December 31, 2024, up to 1 ,200 dekatherms per day at a price not to exceed $7.00 per dekatherm, excluding transportation service costs [Continued from November 18, 2021 meeting] BOARD ACTION: Motion was made by Member Hockett and seconded by Member Williams to adopt the Consent Calendar as recommended. Motion passed by unanimous roll call vote. Item 8 was heard as the next item of business. OTHER BOARD ACTION ITEMS 6. Appoint Board President for a one-year term commencing January 1, 2022 This item was heard immediately following Item 8. BOARD ACTION: Motion was made by President Pilecki and seconded by Member Hockett to appoint David Williams as President for a one-year term commencing January 1, 2022. Motion passed by the following roll call vote: AYES: Members: Hockett, Lauritzen, McGill, Pilecki NOES: Members: None ABSTAIN: Members: Williams December 16, 2021 Regular Board Meeting Agenda Packet- Page 13 of 216 Page 4 of 10 CENTRAL CONTRA COSTA SANITARY DISTRICT December 2, 2021 Board Meeting Minutes- Page 3 7. Appoint Board President Pro Tem for a one-year term commencing January 1, 2022 BOARD ACTION: Motion was made by Member Williams and seconded by Member McGill to appoint Barbara Hockett as President Pro Tem for a one- year term commencing January 1, 2022. Motion passed by the following roll call vote: AYES: Members: Lauritzen, McGill, Williams, Pilecki NOES: Members: None ABSTAIN: Members: Hockett Once this item concluded the Board moved to Item 10. 8. Adopt Central San's Mission, Vision, Values, and Goals for the Fiscal Years 2022-24 Strategic Plan This item was heard immediately following the Consent Calendar. Larry Bienati, PhD, of Bienati Consulting Group assisted with the facilitation. Mr. Bienati discussed the proposed Mission, Vision, Values, and Goals which incorporated feedback received from the Board at the November 4 meeting. Member McGill reminded the Board that regarding the Diversity, Equity and Inclusion (DEI) value, the verbiage may be slightly altered after the newly appointed DEI Ad Hoc Committee meets. In regard to Goal 4 - Governance and Fiscal Responsibility, Strategy 2 "Encourage and Facilitate Public Participation", Member McGill reiterated his view that this goal is a two-way street, public-to-District and District-to-public. Member Williams opined that the Mission, Vision, Values and Goals provide strategies and direction to staff to help develop incentives and believes that staff has done a good job creating the strategic plan. BOARD ACTION: Motion was made by Member Williams and seconded by Member Hockett to adopt the proposed Mission, Vision, Values, and Goals for Fiscal Years 2022-2024 Strategic Plan as presented. Motion passed by unanimous roll call vote. Once this item was concluded, the Board moved to Item 6. December 16, 2021 Regular Board Meeting Agenda Packet- Page 14 of 216 Page 5 of 10 CENTRAL CONTRA COSTA SANITARY DISTRICT December 2, 2021 Board Meeting Minutes- Page 4 9. Hold discussion and receive any submitted public comments; consider adopting Resolution No. 2021-081 establishing Central San's final by-division map for Board Member elections, in conformance with the California Voting Rights Act (CVRA), effective with the 2022 election cycle The agenda returned to this item at the conclusion of Item 20.a. Ms. Young read aloud a public comment received from a member of the public, Scott Rafferty. BOARD ACTION: Received public comment. Motion made by Member McGill and seconded by Member Hockett to adopt the proposed resolution and final division-based election map (Purple Map) as presented. Motion passed by unanimous roll call vote. Once this item concluded the Board moved to Item 11. 10. Approve the tentative agreement with the Management Group and provide direction to staff to incorporate the terms of the tentative agreement into a successor Memorandum of Understanding to be brought back to the Board in a subsequent meeting for final adoption This item was heard immediately following Item 7. Motion made by Member McGill to approve the tentative agreement with the Management Group and seconded by Member Hockett. Member Williams requested the opportunity to read a prepared statement prior to the motion vote. He stated he agreed with the terms and consumer price index (CPI) salary increase included in the tentative agreement for the Management Group but that he was not in favor of the entire agreement. He believes it is appropriate for the employees and the Board Members to contribute towards healthcare insurance. He stated that he has no preconceived notion as to the contribution amount but opined it should have been discussed with the bargaining units. Member McGill stated that Member Williams may be quoting trend data that may be out of date and, although he understands what Member Williams is stating, opined the Board should remain attentive to where the world is going at the present time. BOARD ACTION: Motion made by Member McGill and seconded by Member Hockett to approve the tentative agreement with the Management Group and direct staff to incorporate the terms of the agreement into a successor Memorandum of Understanding for final adoption at a future meeting. Motion passed by the following roll call vote: AYES: Members: Hockett, Lauritzen, McGill, Pilecki NOES: Members: Williams ABSTAIN: Members: None December 16, 2021 Regular Board Meeting Agenda Packet- Page 15 of 216 Page 6 of 10 CENTRAL CONTRA COSTA SANITARY DISTRICT December 2, 2021 Board Meeting Minutes- Page 5 Member Hockett thanked everyone who participated on the negotiation teams for all three bargaining groups and stated her gratitude for all of the impressive and hard work that was completed. Once this item concluded, the Board moved to Item 20.a. 11. Consider adopting proposed revisions to Board Policy No. BP 017 - Fiscal Reserves, and authorize a budget transfer of $2.5 million to increase the Catastrophic Loss Emergency Reserve of the Self-Insurance Fund from $5 million to $7.5 million This item was heard immediately following Item 9. BOARD ACTION: Motion made by Member Hockett and seconded by Member McGill to adopt the proposed revisions to Board Policy No. BP 017 and authorize the transfer of $2.5 million from the O&M Rate Stabilization Fund to the Catastrophic Loss Emergency Reserve Fund as presented. Motion passed by unanimous roll call vote. COVID-19 PANDEMIC RESPONSE 12. Receive update on Central San's response regarding the Coronavirus (COVID-19) pandemic Communications and Intergovernmental Relations Manager Emily Barnett provided the Board with a brief update regarding the new pandemic variant Omicron. Ms. Young read two public comments received via email into the record; one in support of the vaccine mandate and one opposed. President Pilecki made a personal statement and requested all employees show mutual respect to one another, regardless of personal opinion or political beliefs regarding the COVID-19 vaccine, and to remember that everyone must work together to continue being successful at the District. Member Williams agreed with President Pilecki's comments and stated that although he supports vaccinations, he has significant concerns about employees losing their livelihood over the vaccine requirement issue and would be looking at that carefully. BOARD ACTION: Received the update and written public comments. December 16, 2021 Regular Board Meeting Agenda Packet- Page 16 of 216 Page 7 of 10 CENTRAL CONTRA COSTA SANITARY DISTRICT December 2, 2021 Board Meeting Minutes- Page 6 REPORTS AND ANNOUNCEMENTS 13. General Manager— Reports a. Receive Fiscal Year 2020-21 Household Hazardous Waste Program Annual Report Household Hazardous Waste Program Administrator David Wyatt reviewed the presentation included in the agenda materials. Member McGill expressed his appreciation for the presentation which showed the rationale of having a waste collection program and how the public benefits from a waste treatment facility. Member Hockett mentioned that she recently saw a Central San commercial ad for the safe disposal of oil on CNN and was highly impressed. Member Williams stated that he has used the service many times and has always received good customer service. President Pilecki thanked staff for their continuous work throughout the pandemic and collecting a tremendous amount of waste. BOARD ACTION: Received the report. 14. General Manager—Announcements No announcements. 15. Counsel for the District District Counsel Kenton Alm advised there was no reportable action taken at the November 29 Special Closed Session Meeting. 16. Secretary of the District Ms. Young announced the following upcoming Board and Committee meetings. • Administration Committee Meeting— Tuesday, December 7 at 9:00 a.m. • Special Closed Session Board Meeting— Monday, December 13 at 2:00 p.m. (Canceled) • Special Administration Committee Meeting — Tuesday, December 14 at 9.00 a.m. • Engineering & Operations Committee Meeting — Tuesday, December 14 at 11.00 a.m. BOARD ACTION: Received the announcements. December 16, 2021 Regular Board Meeting Agenda Packet- Page 17 of 216 Page 8 of 10 CENTRAL CONTRA COSTA SANITARY DISTRICT December 2, 2021 Board Meeting Minutes- Page 7 17. Board Members - Committee Minutes a. November 15, 2021 — Real Estate, Environmental & Planning Committee — President McGill and Member Hockett b. November 22, 2021 - Finance Committee - Chair Pilecki and Member Hockett (alternate) BOARD ACTION: Received the Committee minutes. 18. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett — No report. Member Lauritzen — No report. Member McGill • November 15-19, 2021 — California Public Employers Labor Relations Association (CAL PELRA) 2021 Annual Training Conference, Monterey Member McGill also provided a written report covering his announcements and other meetings. Member Williams — No report. President Pilecki — No report. BOARD ACTION: Received the reports and announcements. 19. Board Members - Requests for Stipend/Reimbursement or Conference Attendance No requests. 20. Board Members - Other Items a. Receive supplemental information and hold discussion on alternative election voting methods This item was heard immediately following Item 10. Corey Cook, Ph.D., Interim Provost and Academic Vice President for Saint Mary's College of California provided a comprehensive overview of the presentation included in the agenda materials. Dr. Cook answered several questions from the Board Members. December 16, 2021 Regular Board Meeting Agenda Packet- Page 18 of 216 Page 9 of 10 CENTRAL CONTRA COSTA SANITARY DISTRICT December 2, 2021 Board Meeting Minutes- Page 8 Member Lauritzen requested the Board pursue getting a bill passed at the State level to allow the District to choose approval or rank choice voting. She believes that changing the voting system is not a threat to any of the incumbents and the District should not wait until something is needed, but to be proactive in improving the system. Member McGill suggested before going to the state, Member Lauritzen get involved with sister agencies or professional organizations (i.e., California Special District Association (CSDA) or California Association of Sanitation Agencies (CASA) to measure whether there is cooperative enthusiasm regarding a change in the voting system. Ms. Barnett advised that it is very important to note, as mentioned in Dr. Cook's presentation, the current Governor of California is against rank choice/approval voting;pursuing legislation against that stance is of great concern to staff members. Member Hockett agreed with Member McGill and Ms. Barnett's comments and although she appreciates the passion presented by Member Lauritzen on this topic, she stated having a coalition and education outreach is needed prior to the Board pursing any form of legislative action. President Pilecki agreed and expressed support to Member Lauritzen exploring a coalition with professional organizations prior to pursuing the state. BOARD ACTION: Received the information and held discussion. The balance of the agenda, beginning with Item 9, was heard in its original order after the conclusion of Item 20.a. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS Member Lauritzen requested the Board research adding two non-voting members to the Board. One seat to serve as a representative for Concord and Clayton area, which is outside of the direct service area, and a second seat for a student representative. By general consensus of the Board, this item will not be entertained as a future meeting agenda item. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) Mr. Alm announced that there would not be a closed session held for Item 21. December 16, 2021 Regular Board Meeting Agenda Packet- Page 19 of 216 Page 10 of 10 CENTRAL CONTRA COSTA SANITARY DISTRICT December 2, 2021 Board Meeting Minutes-Page 9 ADJOURNMENT The meeting was adjourned at 4:27 p.m. Tad J. Pilecki President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California December 16, 2021 Regular Board Meeting Agenda Packet- Page 20 of 216