The URL can be used to link to this page

Home My WebLink About00. BOARD AGENDA 11-18-2021 CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA TAD J.PILECKI-President DAVID R.IMLOAM S-President Pro Tern Thursday, November 18, 2021 BARBARAD.HOCKETT Multi-Purpose Room M4RIAHN.LAUR17ZEN 2:30 PM IVICHAEL R.IVCGILL PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyounq@.centralsan.org. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. November 18, 2021 Regular Board Meeting Agenda Packet- Page 1 of 112 Open Session - Multi-Purpose Room (Video recorded) 2:30 PM Public Message regarding Meeting Participation Options due to COVI D-19 1. Pursuant to Central San Resolution No. 2021-076 adopted on October 21, 2021, this meeting will be held in-person at the meeting room referenced with a virtual participation option. The resolution reestablished findings associated with the Governor's Emergency Declaration and County Health Services recommendations related to COVI D-19, and the provisions provided under Assembly Bill (AB) 361. Members of the public interested in attending or providing public comment in-person may do so; facial coverings will be required. In lieu of in-person attendance, those wishing to provide public comment for items on this Board meeting agenda during the course of the meeting may opt to: 1. Teleconference: Join the virtual meeting by conference call at: 1-209-425-2026/ Conference ID 615 316 050# 2. Email: All regular Central San Board meetings are livestreamed at centralsan.org. If you wish to make a comment before or during the meeting, please email your comment to sodLa-)centralsan.org and identify the agenda item you wish to address. 3. Join the Meeting Online: Anyone wanting to join the meeting as a virtual participant should contact the Secretary of the District at sod ocentralsan.org for the meeting invite. All comments received electronically will be read into the record. If you have any questions related to participation in this meeting, please call Secretary of the District Katie Young at (925) 229-7303. ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session. Closed Session (Not video recorded) November 18, 2021 Regular Board Meeting Agenda Packet- Page 2 of 112 CLOSED SESSION 2. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Roger S. Bailey, General Manager • Kenton L. Alm, Esq., District Counsel • Molly Kaban, Esq., Hanson Bridgett, Labor Counsel • Teji O'Malley, Human Resources and Organizational Development Manager Employee Organizations: • Employees'Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION CONSENT CALENDAR 3. Approve the following: a. November 4, 2021 Board meeting minutes 4. Approve revisions to Board Policy B P 029 - Debt Management and Continuing Disclosure 5. Authorize the General Manager to purchase natural gas through an existing service agreement with Shell Energy North America, LP, for the period of December 1, 2021 through December 31, 2023, up to 1,200 dekatherms per day at a price not to exceed $8.00 per dekatherm, excluding transportation service costs 6. Authorize the General Manager to execute three professional engineering services agreements to rebid the critical elements of the Solids Handling Facility Improvements, District Project 7348 with: 1. CDM Smith in an amount not to exceed $850,000; 2. ArcSine Engineering in an amount not to exceed $600,000; and 3. GHD, Inc. in an amount not to exceed $500,000 7. Authorize a property purchase agreement and adopt Resolution No. 2021-079 accepting a Grant Deed and Grant of Easement from Rethink Green LLC, related to Pump Station Upgrades-Phase 2, District Project 8457, Parcels 1A, 1 B, and 2, for Central San's Maltby Pump Station 8. Authorize the General Manager to execute two professional engineering services agreements with; 1) Hazen & Sawyer, Inc. in an amount not to exceed $750,000; and 2) Stantec in an amount not to exceed $500,000, each for a five-year term to provide as- needed CAD/B I M services for Central San projects 9. Confirm publication of uncodified District Ordinance No. 318 summary 10. Replace a vacant Engineering Assistant 1/11 position (G-60 to G-65, $3,270 -4,462 Bi- Weekly)with a Lead Engineering Assistant position (G-72, $4,356 - 5,273 Bi-Weekly) November 18, 2021 Regular Board Meeting Agenda Packet- Page 3 of 112 11. Rescind the current professional services agreement with Kenton L. Alm, Esq., for Counsel for the District services and execute a new professional services agreement, effective November 18, 2021 through December 31, 2022 Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. COVID-19 PANDEMIC RESPONSE 12. Receive update on Central San's response regarding the Coronavirus (COVI D-19) pandemic (No presentation is planned; staff will be available to answer questions) Staff Recommendation: Receive the update. OTHER BOARD ACTION ITEMS 13. Consider adopting Resolution No. 2021-080 that reauthorizes the use of teleconference/hybrid participation for Board and Committee meetings, pursuant to Brown Act provisions provided under Assembly Bill 361, for the month of December 2021 (No presentation is planned) Staff Recommendation (Motion Required): Consider the information and: A. Take one of the following actions for the manner to conduct Board and Committee meetings effective December 1, 2021: (1). Adopt the proposed resolution to re-authorize virtual/hybrid meetings pursuant to Brown Act provisions provided under AB 361 for the month of December 2021; or (2). Do not adopt the proposed resolution and conduct meetings pursuant to the Brown Act guidelines provided under Government Code 54953.3(b). B. The action taken above will either replace or rescind Resolution No. 2021-076 (enacted for the month of November 2021) on December 1, 2021. REPORTS AND ANNOUNCEMENTS 14. General Manager-Announcements a. Announcements - November 18, 2021 Staff Recommendation: Receive the announcements. 15. Counsel for the District 16. Secretary of the District 17. Board Members - Committee Minutes a. November 2, 2021 -Administration Committee - President Pilecki and Member Hockett (alternate) November 18, 2021 Regular Board Meeting Agenda Packet- Page 4 of 112 b. November 9, 2021 - Engineering & Operations Committee - Chair Williams and Member Lauritzen Staff Recommendation: Receive the Committee minutes. 18. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett Member Lauritzen Member McGill • November 4, 2021 - Contra Costa County Mayors' Conference (virtual) • November 10, 2021 - WaterReuse -Agricultural Reuse in California-Moving to the Next Level (webcast) • November 15, 2021 - California Special Districts Association, Contra Costa Chapter Meeting (CCCSDA) (virtual) Member Williams President Pilecki Staff Recommendation: Receive the reports and announcements. 19. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 20. Board Members - Other Items a. Consider adopting proposed revisions to Board Policy Nos. BP 013 - Board Committees and B P 044 - Board Leadership and Community Representation Staff Recommendation (Motion Required): Adopt the proposed revisions to Board Policy Nos. BP 013 and BP 044 as presented, or provide or direction to staff. b. Hold discussion to review Board Policy BP 045 - Board Compensation, Benefits and Non-Travel Expense Reimbursement, as requested at the October 21, 2021 Board meeting [Continued from November 4, 2021] Staff Recommendation: Hold the discussion and provide direction to staff as applicable. (Motion may be appropriate) November 18, 2021 Regular Board Meeting Agenda Packet- Page 5 of 112 PUBLIC HEARING (scheduled for4:30 p.m.) 21. Hold public hearing to 1) receive input from the community regarding the adjustment of Director-division boundaries for conducting elections, based on recently completed 2020 Census data, pursuant to Health and Safety Code Section 6592; and 2) receive update on draft redistricted division-based boundary maps by consultants (Presentation by Robert McEntire of National Demographics Corporation) Recommendation: Hold public hearing to receive presentation of adjusted draft map options and community input. (Motion Required) Provide direction to demographer and staff in order to finalize a map for adoption at the December 2, 2021 Board meeting. REQUESTS FOR FUTURE AGENDA ITEMS EMERGENCY SITUATIONS ADJOURNMENT November 18, 2021 Regular Board Meeting Agenda Packet- Page 6 of 112