HomeMy WebLinkAboutReal Estate, Environmental & Planning MINUTES 10-25-21110ENTRAL SAN REGULAR MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT REAL ESTATE, ENVIRONMENTAL & PLANNING COMMITTEE MINUTES Monday, October 25, 2021 9:00 a.m. (All attendees participated via videoconference) Committee: Chair Mike McGill Member Barbara Hockett Guest: Dave Richardson, Woodward & Curran (left after Item 6.a.) BOARD OF DIRECTORS: TAD J PILECKI President DAVID R. WILLIAMS President Pro Tent BARBARA D. HOCKETT MARIAHN LAURITZEN MICHAEL R. MCGILL PHONE: (925) 228-9500 FAX.- (925) 372-0192 www.central,vaii.org Staff. Roger S. Bailey, General Manager Katie Young, Secretary of the District Steve McDonald, Director of Operations Philip Leiber, Director of Finance and Administration (joined during Item 5.a.) Jean -Marc Petit, Director of Engineering and Technical Services Danea Gemmell, Planning and Development Services Division Manager (left after Item 4.b) Lori Schectel, Environmental and Regularoty Compliance Division Manager Mary Lou Esparza, Laboratory Program Administrator Blake Brown, Supervising Chemist Dan Frost, Senior Engineer (joined during Item 5.a.) Russ Leavitt, Engineering Assistant III (left during Item 6.b.) Dee Dee Barrett, Administrative Services Assistant 1. Notice This meeting was held virtually in accordance with the Brown Act provisions stipulated in Assembly Bill (AB) 361 and adopted by the Central San Board of Directors on September 30, 2021, via Resolution 2021-052, effective for the month of October 2021. The agenda included instructions for options in which the public could participate in the meeting. Real Estate, Environmental & Planning Committee Minutes October 25, 2021 Page 2 2. Call Meeting to Order Chair McGill called the meeting to order at 9:00 a.m. 3. Public Comments None. 4. Consent Calendar a. Review draft Position Paper to authorize a property purchase agreement and adopt Resolution No. 2021- accepting a Grant Deed and Grant of Easement from Rethink Green LLC (District Project 8457 — Parcels 1A, 1 B, and 2). Chair McGill requested a title be added to each of the maps to be able to properly identify them. Ms. Gemmell advised that Attachment 1 represents the right-of-way that will be purchased in the fee title; Attachment 2 shows the permanent easements purchased; and Attachment 3 depicts a temporary construction easement. b. Review draft Position Paper to adopt Resolution No. 2021- authorizing execution of a quitclaim deed for properties located at 1535 Diablo Vista Road in Alamo, as listed on Exhibit A to the Resolution; and authorizing staff to record documents with the Contra Costa County Recorder In response to a question posed by Chair McGill, Ms. Gemmell advised that older easements are dedicated to the District and done in a different way; hence, the quitclaim process is needed for this matter. COMMITTEE ACTION: Recommended Board approval 5. Items for Board Recommendation a.* Review proposed Guiding Principles for Satellite Water Recycling Facility (SWRF) Projects Mr. Petit reviewed the presentation attached and received feedback from the Committee Members on the proposed Guiding Principles. Guiding Principle 1 Member Hockett suggested "cities and towns" be included as to who would benefit from the projects to receive broader overarching entities. Real Estate, Environmental & Planning Committee Minutes October 25, 2021 Page 3 Chair McGill confirmed that the District will consider the total flow calculation of the flow diverted by a SWRF prior to billing the cities of Concord or Clayton. Mr. Petit concurred. Guiding Principle 2 Mr. Bailey stated that in reference to entities having the jurisdictions, all parties, including applicable cities, must be in agreement and address all project related concerns. Guiding Principle 3 Member Hockett inquired how the District will prove to people there is not enough sewer water flow in the pipe and questioned whether a study had been completed. Mr. Petit responded that the District has sewer modeling software but requires the developer to do its own survey to measure the sewer flow during dry weather in order to figure out the desired diversion location. Central San can offer historical diversion data. In response to a question from Chair McGill, Mr. Petit stated that the satellite projects are not Central San projects; and, although supportive of the project, it is the developer's project and would be their responsibility to resolve a matter of location and confirming that the flow in their proposed diversion structure meets their desired requirements. In response to a question posed by Chair McGill, Mr. Petit advised that in the District Code there is a provision for a minimum flow of two feet per second that is to be maintained in a gravity sewer pipe. Chair McGill stated that he likes these types of projects but is concerned about the supply not being available and the District needs to come up with a way to get ahead to evaluate and measure this issue. Guiding Principle 4 Member Hockett suggested LED ultra -violet technology for the satellite facilities. Mr. Petit stated that option would most likely take care of the disinfection once the technology is available commercially. However, there are concerns about membranes and byproduct issues, such as sludge and chemical cleaning. Chair McGill and Member Hockett reiterated adding other facilities, such as parks, to the listing shown in item D2 in this guiding principle section. Real Estate, Environmental & Planning Committee Minutes October 25, 2021 Page 4 Guiding Principle 5 Member Hockett asked if parameters could be added to limit the construction schedule of a SWRF, so that the projects are actually completed in a timely manner. Mr. Petit stated that the construction is the responsibility of the developer and that the timeline is their prerogative. Chair McGill suggested adding verbiage to the guiding principle regarding abandonment and who is responsible for the cost. Mr. Petit indicated that this would typically be covered in an operations and maintenance agreement once the project is completed to address any long-term concerns. Chair McGill expressed his concern regarding entering into a Memorandum of Understanding (MOU) on a one-year basis. He suggested doing a long-term MOU with checkpoints. Mr. Petit advised that staff is trying to avoid MOU's that contain no end dates. There was a discussion regarding other agencies who participate in satellite facilities. Responding to a suggestion posed by Chair McGill, Mr. Petit stated that a paragraph will be added to the beginning of the guiding principles to emphasize the valuable resource of recycled water. COMMITTEE ACTION: Reviewed, provided input, and recommended Board consideration. 6. Other Items a. Receive update on Lamorinda Recycled Water Project (Shell Pipeline) Mr. Petit reviewed the memorandum included in the agenda packet. He stated that staff will conduct a feasibility study that includes the cost and how many people the pipeline could serve. Woodward & Curran will be working with staff to create a scope of work that will be presented to the Committee for further discussion. In response to a question posed by Member Hockett, Mr. Petit advised that the integrity of the pipe will require significant infrastructure upgrades and could be fairly expensive to complete. Chair McGill advised that this pipeline has been discussed with his liaison cities and questioned whether it was theoretically possible to use this pipeline for recycled water delivery. Real Estate, Environmental & Planning Committee Minutes October 25, 2021 Page 5 Member Hockett stated that the discussion of this pipeline has been going on for the past 25 years and believes it will take a lot of time and money and would not be a viable source. Mr. Bailey stated that once the condition of the pipeline is better understood, staff will need direction from the Board as to how to proceed. He advised the Committee that he will meet with the General Manager of East Bay Municipal Utility District to discuss recycled water this week. COMMITTEE ACTION: Received the update. b. Receive update on Microplastics Ms. Esparza reviewed the presentation included in the agenda materials. She provided a short clip of a training video, composed by employees Joseph Zumbo and Jim Wan, showing the set-up of a collection apparatus and sample collections. Ms. Esparza answered questions posed by Committee Members. Both Committee Members expressed appreciation for the presentation and the training video. Mr. Bailey requested this presentation also be presented to the Central San Managers Forum. COMMITTEE ACTION: Received the update. C. Receive written report on the most recent meetings of the Bay Area Clean Water Agencies (BACWA) Ms. Schectel reviewed the report provided in the agenda materials. COMMITTEE ACTION: Received the information. 7. Announcements Mr. Bailey provided a quick summary of the outcome from the storm that occurred yesterday stating that power was lost at the Orinda Crossroads Pump Station and only a minimal amount of overflow occurred. At the treatment plant, during peak flow, there was diversion to the basins. Mr. Bailey expressed his sincere appreciation to all staff, and the great teamwork, that helped mitigate the situation and minimized adverse impacts. Real Estate, Environmental & Planning Committee Minutes October 25, 2021 Page 6 8. Suggestions for Future Agenda Items a. Receive list of upcoming agenda items and provide suggestions for any other future agenda items COMMITTEE ACTION: Received the list. 9. Future Scheduled Meetings Monday, November 15, 2021, at 8:00 a.m. (Special) Monday, December 6, 2021, at 9:00 a.m. 10. Adjournment — at 11:14 a.m.